| TDS/PDS--D. Tender Preparation--
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The Tenderer shall submit with its e-Tender the following additional documents:
1. Updated MSR Trade license for 2024-2025
2. Income Tax certificate & Tax Paid Document/Certificate for 2023-24/2024-25.
3. 13 Digit BIN Certificate & Honour Card & Last 3 month BIN return copy
4. Original Bank solvency certificate & Bank Statement from date of 01-07-2024 to 03-02-2025 According to Rules 48.(Bank capacity, solvency, statement Must Be Same Bank).
5. Updated Certificate of the member of the Chamber of commerce
6. BMIHEDMA with Slip for 2023-2024 In case of Surgical Items as per rule 4.
7. Tenderer must submit previous 03 (Three) years Audit report from a reputed Audit Firm.
8. Updated Drug License & Drug License no arbitration Certificate by DGDA
9. Up-date Membership certificate of chamber of commerce and industries or register commerce organization with mentioning of registration number on their own letterhead pad/format/certificate.
10. Updated (Not signed before 01.09.2024) Notarized Affidavit of Sole Proprietorship declaration in case of sole proprietorship or RJSC certificate in case of Limited Companies.
11. Copy of the updated (Not signed before 01.09.2024) notarized declaration by 1st Class Magistrate stating that the institution is not non- bankrupt and not-blacklisted anywhere.
12. Attested copy of NID & 1 PP size scanned copy photo of tenderar must be submit.
13. If authorized to sign the tender on behalf of the owner, a power of attorney issued by a person of appropriate rank (with specimen signature attested) should be submitted with the tender.
14. which item manufacture/importation/sale/marketing is require the approval of the DGDA, a copy of the approval should be submitted with indicating item number, Tender Package & Lot Number.
15. GMP Certificate copy must be submitted with the tender.
16. Sample/catalogue of all items must be submitted to PE office before deadline of submission of tender.
17. Supply Assurance document
Other Mandatory Instruction:
1. All Photocopies have to be submitted attested by a first class government gazette officer and the name & seal with (ID/PDS&Gmail address ). Vague photocopies are not acceptable. otherwise the tender will be considered Non-Responsive.
2. Bidders must submit bids under MRP in non-EDCL groups. Abnormal rates are not acceptable.
3. Each item shall have batch wise quality control certificate and packet/strip/ampule/vial shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine should be at least 2 years from the date of work order.
4. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
5. The Tenderer must mention the source of each item with manufacturer's name and country of origin in PG3A-5 Form. Brand name only one company is accepted, More than one company is not accepted. If find out two or more company the tender will be non-responsive.
6. If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
7. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
8. If any tenderer doses not fulfill properly the Tender Information Form, tenderer will be considered as non-responsive.
9. PE may take appropriate legal action against any person who violates the rules of PPA-2006 and PPR-2008, files any complaint, disturbs public interest, or obstructs procurement by false information.
10. Authority to seek references from the Tenderer’s Bankers or any other sources in its letter-head pad (Give Power To UHFPO Atpara, Netrokona).
11. Attested copy of Three Specimen signature by a 1st class gazetted officer with name & seal (ID /PDS and Gmail) otherwise the tender will be considered cancelled.
12. All papers submitted with tender proposal must be updated, Attested & must be clean scanned copy. Otherwise the tender will be considered cancelled.
13. Abnormal rates are not acceptable. (Rate must be Compatible to market price) Otherwise the tenderer will be considered non responsive.
14. An undertaking that no influence / lobbying / recommendation will be made by any eminent person / persons for getting the job will have to be submitted through a non-judicial stamp of Rs 300 / -
15. Notarized Declaration on Non-Judicial Stamp of Tk.300.00 The Company mentions No Blacklists and no case anywhere. (Sole Proprietorship and Non-Blacklisting Declaration should be separate document)
16. Authorization Letter submitted from the manufacturing company where the tenderer will supply the drug in the prescribed format of CPTU/BPPA. (Authorization Letter without CPTU's/BPPA) specified format will not be accepted)
17. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
18. Evaluation committee preserves the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. Evaluation Committee preserve the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal. No tenderer is allowed to ask for any quarry in case of rejected tender proposal declaration in company PAD.
19. Tenderer must submit his own business institute bank statement form Tender Publication to one day before closing day of Tender where his/her satisfactory transaction & minimum Tk. 30,00,000.00 (Thirty lac only) continuous balance have minimum 7 days.
19. Affidavit of ownership of the contracting company by the 1st class magistrate.
20. Tenderer must quote medicine items brand manufactured by top 10 reputed Pharmaceutical Companies. Original MRP List of the company from which the medicine will be supplied must be submitted with highlighting the tender items and mentioning the SL No. of that item in the list.
Bidder's Submitted Top 10 Reputed Medicine Companies will Get Priority During Evaluation.
If a tenderer submits any kind of false information or if the attached paper does not get the verification report on time then the tender evaluation committee can make the tender Non-Responsive.
If TEC want to examine submitted all original Papers, Tenderer is bound to submit (Refundable).
Bidders must submit bids under MRP in Non-EDCL groups. Abnormal Rates are not Acceptable in all MSR groups.
All papers submitted with tender proposal must be updated and signature of registered with date. Tenderer must submit following papers of his/her own pad.
According to section 98 (23) of PPR-2008, if a bidder submits such an abnormal bid, he will have to submit evidence in his favor. At the same time, a pledge has to be submitted along with the PE to deliver the goods at the specified time and at the specified price while maintaining the quality at that price.
If a tenderer chooses to submit a tender through a Representative or Authorized to sign on behalf of the organization, it must be notarized with a Non-Judicial Stamp of Tk. 300 containing the details and photograph of the representative.
This agreement will remain in force till 30 June 2026. Up to this time, the amount of work order will be given, the demaned goods will be bound to be delivered within the specified period, even if the contract period is extended up to three months in the public interest, an undertaking must be filed in its own pad.
Bidders will be treated as Non-Responsive Bidders without assigning any reason if the information provided in the e-GP Registration is found to be inconsistent with the information in the documents submitted by the bidders.
The selected supplier must supply non-EDCL medicines in red-green packaging. “Government property, sale punishable by law” should be written on the wrapper in indelible ink. Quality control certificate to be submitted at the time of supply of medicine. Only medicines of the company submitted by the bidder will be accepted by the survey committee.
Income tax and VAT will be deducted from the bill at the rate fixed by the government. If any instructions regarding deduction of income tax and VAT are issued subsequently, income tax and VAT will be deducted at the newly prescribed rates. During this time, there will be no change in the contract price or there will be no opportunity to re-evaluate the price.
An application will be made to the head of the organization for conducting a survey by the survey committee at least 03 (three) days before the delivery of the goods within the time specified in the tender document. Invoices should be prepared on supplier's own letterhead pad along with three copies of bills along with satisfactory report of survey committee on the back of invoice and submitted to Accounts Payable.
Among the goods supplied, goods unacceptable by the Survey Committee shall be taken back at its own risk and further 05 (five) actions days. Delivered goods of 'Acceptable Quality' within 05 (Five) action days: Satisfactory Certification of Board of Survey should be obtained. Exception to this, after the expiry of the time specified in the tender document, unless the time is extended, the procuring authority shall bill the supplier only for the goods supplied as specified in the work order. Buyer can supply the goods directly or by re-tendering with the remaining amount if desired. No complaint or legal action shall be taken against the procuring authority for this.
No oral discussion will be held with anyone other than e-GP System regarding e-Tender. If anyone has any queries, they are requested to attend the Pre-Tender Meeting. The Pre-Tender Meeting will be held on the e-GP System at the time Specified in the Tender notice. After the Pre-Tender Meeting, no amendment application or any complaint regarding the tender will be entertained.
Information regarding tax clearance and drug license will be verified directly on the website of the concerned institution. In case of non-availability of any information or any discrepancy between submitted information and online information, his/her tender will be considered as void. Moreover, the bidder may be declared non-responsive if a satisfactory verification report of the submitted documents is not obtained by contacting the concerned authorities by mail or post or over telephone. All bidders are requested to submit tenders with correct information carefully.
The Bidder shall submit the Tender complying with all the tender conditions mentioned in the TDS. Subsequent changes/extensions/modifications of the terms and conditions mentioned in the TDS or tender evaluation will not be considered by the TEC. Failure to fulfill any condition of the bid or failure to properly upload the required documents to the e-GP system will immediately render the bidder non-responsive.In case of Submission of any Fraudulent Document, Tender will be rejected and Tenderer or company will be directly Black-Listed by the authority without any notice.
21. According to Public Procurement rules 4, 48, 49, 97 & 127 the revised PPR of Public Procurement Act 2006 and Public Procurement Act 2008 announced by the Government of Bangladesh, all rules and conditions related to tenders shall be applicable to this tender.
22. 100% sample of item listed in the schedule must be submit before tender closing date as per kept in Upazila Health Complex Atpara, Netrokona Store. At least 70% of the samples must be approved by the Sample Survey Committee. If less than 70% samples unaccepted/ Unapproved by the sample Survey committee, the tender will be rejected without any reasons. Each Item number must be numbering/quoted on the sample as per schedule.
N: B: Note: Submitted documents will be cheeked online or direct mailing with manufacturer. In case of Submission of any Fraudulent Document, Tender will be rejected and tenderer or company will be directly Black-Listed by the authority without any notice.
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The Tenderer shall submit with its e-Tender the following additional documents:
1. Updated MSR Supplier Trade license for 2024-2025
2. Income Tax certificate & Tax Paid Document/Certificate for 2023-24/2024-25.
3. 13 Digit BIN Certificate & Honour Card & Last 3 month BIN return copy
4. Original Bank solvency certificate & Bank Statement from date of 01-07-2024 to 03-02-2025 with satisfactory transaction balance where should have a minimum Tk. 30,00,000/- (Thirty Lac) only According to Rules 48.(Bank capacity, solvency, statement Must Be Same Bank).
5. Updated Certificate of the member of the Chamber of commerce
6. BMIHEDMA with Slip for 2023-2024 In case of Surgical Items as per rule 4.
7. Tenderer must submit previous 03 (Three) years Audit report from a reputed Audit Firm.
8. Updated Drug License & Drug License no arbitration Certificate by DGDA
9. Up-date Membership certificate of chamber of commerce and industries or register commerce organization with mentioning of registration number on their own letterhead pad/format/certificate.
10. Updated (Not signed before 01.09.2024) Notarized Affidavit of Sole Proprietorship declaration in case of sole proprietorship or RJSC certificate in case of Limited Companies.
11. Copy of the updated (Not signed before 01.09.2024) notarized declaration by 1st Class Magistrate stating that the institution is not non- bankrupt and not-blacklisted anywhere.
12. Attested copy of NID & 1 PP size scanned copy photo of tenderar must be submit.
13. If authorized to sign the tender on behalf of the owner, a power of attorney issued by a person of appropriate rank (with specimen signature attested) should be submitted with the tender.
14. which item manufacture/importation/sale/marketing is require the approval of the DGDA, a copy of the approval should be submitted with indicating item number, Tender Package & Lot Number.
15. GMP Certificate copy must be submitted with the tender.
16. Sample/catalogue of all items must be submitted to PE office before deadline of submission of tender.
17. Supply Assurance document
Other Mandatory Instruction:
1. All Photocopies have to be submitted attested by a first class government gazette officer and the name & seal with (ID/PDS&Gmail address ). Vague photocopies are not acceptable. otherwise the tender will be considered Non-Responsive.
2. Bidders must submit bids under MRP in non-EDCL groups. Abnormal rates are not acceptable.
3. Each item shall have batch wise quality control certificate and packet/strip/ampule/vial shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine should be at least 2 years from the date of work order.
4. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
5. The Tenderer must mention the source of each item with manufacturer's name and country of origin in PG3A-5 Form. Brand name only one company is accepted, More than one company is not accepted. If find out two or more company the tender will be non-responsive.
6. If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
7. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
8. If any tenderer doses not fulfill properly the Tender Information Form, tenderer will be considered as non-responsive.
9. PE may take appropriate legal action against any person who violates the rules of PPA-2006 and PPR-2008, files any complaint, disturbs public interest, or obstructs procurement by false information.
10. Authority to seek references from the Tenderer’s Bankers or any other sources in its letter-head pad (Give Power To UHFPO Atpara, Netrokona).
11. Attested copy of Three Specimen signature by a 1st class gazetted officer with name & seal (ID /PDS and Gmail) otherwise the tender will be considered cancelled.
12. All papers submitted with tender proposal must be updated, Attested & must be clean scanned copy. Otherwise the tender will be considered cancelled.
13. Abnormal rates are not acceptable. (Rate must be Compatible to market price) Otherwise the tenderer will be considered non responsive.
14. An undertaking that no influence / lobbying / recommendation will be made by any eminent person / persons for getting the job will have to be submitted through a non-judicial stamp of Rs 300 / -
15. Notarized Declaration on Non-Judicial Stamp of Tk.300.00 The Company mentions No Blacklists and no case anywhere. (Sole Proprietorship and Non-Blacklisting Declaration should be separate document)
16. Authorization Letter submitted from the manufacturing company where the tenderer will supply the drug in the prescribed format of CPTU/BPPA. (Authorization Letter without CPTU's/BPPA) specified format will not be accepted)
17. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
18. Evaluation committee preserves the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. Evaluation Committee preserve the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal. No tenderer is allowed to ask for any quarry in case of rejected tender proposal declaration in company PAD.
19. Tenderer must submit his own business institute bank statement form Tender Publication to one day before closing day of Tender where his/her satisfactory transaction & minimum Tk. 30,00,000.00 (Thirty lac only) continuous balance have minimum 7 days.
19. Affidavit of ownership of the contracting company by the 1st class magistrate.
20. Tenderer must quote medicine items brand manufactured by top 10 reputed Pharmaceutical Companies. Original MRP List of the company from which the medicine will be supplied must be submitted with highlighting the tender items and mentioning the SL No. of that item in the list.
Bidder's Submitted Top 10 Reputed Medicine Companies will Get Priority During Evaluation.
If a tenderer submits any kind of false information or if the attached paper does not get the verification report on time then the tender evaluation committee can make the tender Non-Responsive.
If TEC want to examine submitted all original Papers, Tenderer is bound to submit (Refundable).
Bidders must submit bids under MRP in Non-EDCL groups. Abnormal Rates are not Acceptable in all MSR groups.
All papers submitted with tender proposal must be updated and signature of registered with date. Tenderer must submit following papers of his/her own pad.
According to section 98 (23) of PPR-2008, if a bidder submits such an abnormal bid, he will have to submit evidence in his favor. At the same time, a pledge has to be submitted along with the PE to deliver the goods at the specified time and at the specified price while maintaining the quality at that price.
If a tenderer chooses to submit a tender through a Representative or Authorized to sign on behalf of the organization, it must be notarized with a Non-Judicial Stamp of Tk. 300 containing the details and photograph of the representative.
This agreement will remain in force till 30 June 2026. Up to this time, the amount of work order will be given, the demaned goods will be bound to be delivered within the specified period, even if the contract period is extended up to three months in the public interest, an undertaking must be filed in its own pad.
Bidders will be treated as Non-Responsive Bidders without assigning any reason if the information provided in the e-GP Registration is found to be inconsistent with the information in the documents submitted by the bidders.
The selected supplier must supply non-EDCL medicines in red-green packaging. “Government property, sale punishable by law” should be written on the wrapper in indelible ink. Quality control certificate to be submitted at the time of supply of medicine. Only medicines of the company submitted by the bidder will be accepted by the survey committee.
Income tax and VAT will be deducted from the bill at the rate fixed by the government. If any instructions regarding deduction of income tax and VAT are issued subsequently, income tax and VAT will be deducted at the newly prescribed rates. During this time, there will be no change in the contract price or there will be no opportunity to re-evaluate the price.
An application will be made to the head of the organization for conducting a survey by the survey committee at least 03 (three) days before the delivery of the goods within the time specified in the tender document. Invoices should be prepared on supplier's own letterhead pad along with three copies of bills along with satisfactory report of survey committee on the back of invoice and submitted to Accounts Payable.
Among the goods supplied, goods unacceptable by the Survey Committee shall be taken back at its own risk and further 05 (five) actions days. Delivered goods of 'Acceptable Quality' within 05 (Five) action days: Satisfactory Certification of Board of Survey should be obtained. Exception to this, after the expiry of the time specified in the tender document, unless the time is extended, the procuring authority shall bill the supplier only for the goods supplied as specified in the work order. Buyer can supply the goods directly or by re-tendering with the remaining amount if desired. No complaint or legal action shall be taken against the procuring authority for this.
No oral discussion will be held with anyone other than e-GP System regarding e-Tender. If anyone has any queries, they are requested to attend the Pre-Tender Meeting. The Pre-Tender Meeting will be held on the e-GP System at the time Specified in the Tender notice. After the Pre-Tender Meeting, no amendment application or any complaint regarding the tender will be entertained.
Information regarding tax clearance and drug license will be verified directly on the website of the concerned institution. In case of non-availability of any information or any discrepancy between submitted information and online information, his/her tender will be considered as void. Moreover, the bidder may be declared non-responsive if a satisfactory verification report of the submitted documents is not obtained by contacting the concerned authorities by mail or post or over telephone. All bidders are requested to submit tenders with correct information carefully.
The Bidder shall submit the Tender complying with all the tender conditions mentioned in the TDS. Subsequent changes/extensions/modifications of the terms and conditions mentioned in the TDS or tender evaluation will not be considered by the TEC. Failure to fulfill any condition of the bid or failure to properly upload the required documents to the e-GP system will immediately render the bidder non-responsive.In case of Submission of any Fraudulent Document, Tender will be rejected and Tenderer or company will be directly Black-Listed by the authority without any notice.
21. According to Public Procurement rules 4, 48, 49, 97 & 127 the revised PPR of Public Procurement Act 2006 and Public Procurement Act 2008 announced by the Government of Bangladesh, all rules and conditions related to tenders shall be applicable to this tender.
22. 100% sample of item listed in the schedule must be submit before tender closing date as per kept in Upazila Health Complex Atpara, Netrokona Store. At least 70% of the samples must be approved by the Sample Survey Committee. If less than 70% samples unaccepted/ Unapproved by the sample Survey committee, the tender will be rejected without any reasons. Each Item number must be numbering/quoted on the sample as per schedule.
N: B: Note: Submitted documents will be cheeked online or direct mailing with manufacturer. In case of Submission of any Fraudulent Document, Tender will be rejected and tenderer or company will be directly Black-Listed by the authority without any notice.
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