| TDS/PDS--D. e-Tender Preparation--
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1. Income Tax certificate for 03 (three) years i.e. 2025-2026 and 2024-2025, with return slip/acknowledge slip and e-TIN certificate.
2. 13 Digit VAT registration certificate and last 3 months VAT Return Email Verification Copy.
3. Copy of last 03 (three) month's VAT return document (Mushak 9.1).
4. Updated VAT payment certificate from Customs Excise & VAT and VAT Honor card for the financial year 2025-2026.
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1. Income Tax certificate for 02 (two) years i.e. 2025-2026 and 2024-2025, with return slip/acknowledge slip and e-TIN certificate.
2. 13 Digit VAT registration certificate and last 3 months VAT Return Email Verification Copy.
3. Copy of last 03 (three) month's VAT return document (Mushak 9.1).
4. Updated VAT payment certificate from Customs Excise & VAT and VAT Honor card for the financial year 2025-2026.
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| TDS/PDS--D. e-Tender Preparation--
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Tenderer shall submit with its e-Tender, the following additional documents:
1. The written authorization of signatory on behalf of tenderer;
2. Valid MSR Trade License for 03 (three) years i.e. 2025-2026, 2024-2025 & 2023-2024 with payment deposit receipt.
3. Income Tax certificate for 03 (three) years i.e. 2025-2026 and 2024-2025, with return slip/acknowledge slip and e-TIN certificate.
4. 13 Digit VAT registration certificate and last 3 months VAT Return Email Verification Copy.
5. Copy of last 03 (three) month's VAT return document (Mushak 9.1).
6. Updated VAT payment certificate from Customs Excise & VAT and VAT Honor card for the financial year 2025-2026.
7. Copy of National Identity Card and citizenship Certificate of the tenderer.
8. Attested specimen signature in the letter head pad and photo of the tenderer must be submitted.
9. Original Manufacturer's Authorization/Dealership Authorization/Agency Authorization Letter in the specified format of e-GP. Otherwise, the tender will be non-responsive.
10. Company Quality Management System (ISO Certificate 9001:2015) as a supplier have to be submitted with offer.
11. Updated 2026 Chamber of Commerce Certificate and Deposit Receipt with renewal confirmation paper and Updated 2025-2026 BMIHEDMA certificate with money deposit receipt.
12. Tenderer must submit previous 3 year’s Audit report from a reputed Audit Firm including Document Verification Code (DVC) for at least 01 (one) year and verified in the e-GP system.
13. Updated (Not signed before 01.11.2025) Notarized affidavit by 1st Class Magistrate of Sole Proprietorship declaration in non-judicial stamp of BDT 300/- in case of sole proprietorship or RJSC certificate in case of Limited Companies.
14. Updated (Not signed before 01.11.2025) Notarized affidavit by 1st Class Magistrate in non-judicial stamp of BDT 300/- stating that the institution is non-bankrupted and non-blacklisted anywhere.
15. Updated (Not signed before 01.11.2025) affidavit from Notary Public/1st Class Magistrate in non-judicial stamp of BDT 300/- in support of his legal capacity as per rule 66 (GA) of PPR-2025 that no restriction has been imposed by any court on the tenderer/person concerned or any of his employees for entering into the contract with the purchaser and the original copy of the affidavit in any group and photocopy of the same in case of other group.
16. Evaluation committee preserve the authority to declare any tender proposal as null and void without mentioning any cause. Evaluation committee is not bound to accept lowest rate proposed. No tenderer is allowed to ask for any query in case of rejected tender proposal declaration in company pad. PE is not bound to purchase all items of schedule.
17. An undertaking that no influence/lobbying/recommendation will be made by any eminent person / persons for getting the job will have to be submitted through a company's own letter head pad or non-judicial stamp of BDT 300/-
18. A declaration to the effect that "all the documents submitted along with the tender are correct and no fake documents have been supplied" has to be submitted through a company's own letter head pad or non-judicial stamp of BDT 300/-
19. The tenderer shall declare supply of period/warranty of 1 year supply of all MSR materials on
own letterhead pad and other declarations shall be submitted separately.
20. The Tenderer must submit at least one satisfactory MSR Group wise supply verification
experience certificate within the last 3 years, which is verified in the procuring party's e-GP system value of specific experience.
21. Latest Company Profile of the Tenderer must be submitted.
22. Sample of all items must be submitted to the PE office before the deadline of submission of tender and after receiving by Store In-charge and PE, the received copy must be uploaded in e-GP. Each Item number must be mentioned on the sample submission letter. At least 80% of the samples must be approved by the Tender Evaluation Committee (TEC) at the time of tender evaluation. Otherwise, the tenderer will be non-responsive.
Other mandatory instructions:
1. If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
2. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent documents, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
3. If any tenderer does not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
4. PE may take appropriate legal action against any person who violates the rules of PPA-2006 and PPR-2025, disturbs public interest, or obstructs procurement by false information.
5. Section 64 (A) of the Act as amended by PPR 2025 undertaking should be given accordingly.
6. Abnormal rates are not acceptable. According to the PPA-2006 & PPR-2025, If have the tenderer will be considered as non-responsive.
7. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
8. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tenderer non-responsive.
9. Submitted samples will be assessed and justified by the Tender Evaluation Committee (TEC) during the tender evaluation process, and at least 80% of the samples must be approved by the Tender Evaluation Committee (TEC).
10. All Submitted Documents must have listed in tenderers letterhead pad and should have the signature of the tenderer. Uploaded documents (If photocopies) must be attested by first class Gazetted Officer. Mobile number and Code number of the attesting officer should be mentioned.
11. If a tenderer chooses to submit a tender through a representative or authorized one, to sign on behalf of the organization and it must be notarized with a non-judicial stamp of Tk 300/-containing the details and photograph of the representative.
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Tenderer shall submit with its e-Tender, the following additional documents:
1. The written authorization of signatory on behalf of tenderer;
2. Valid MSR Trade License for 03 (Three) years i.e. 2025-2026, 2024-2025 & 2023-2024 with payment deposit receipt.
3. Income Tax certificate for 02 (two) years i.e. 2025-2026 and 2024-2025, with return slip/acknowledge slip and e-TIN certificate.
4. 13 Digit VAT registration certificate and last 3 months VAT Return Email Verification Copy.
5. Copy of last 03 (three) month's VAT return document (Mushak 9.1).
6. Updated VAT payment certificate from Customs Excise & VAT and VAT Honor card for the financial year 2025-2026.
7. Copy of National Identity Card and citizenship Certificate of the tenderer.
8. Attested specimen signature in the letter head pad and photo of the tenderer must be submitted.
9. Original Manufacturer's Authorization/Dealership Authorization/Agency Authorization Letter in the specified format of e-GP. Otherwise, the tender will be non-responsive.
10. Company Quality Management System (ISO Certificate 9001:2015) as a supplier have to be submitted with offer.
11. Updated 2026 Chamber of Commerce Certificate and Deposit Receipt with renewal confirmation paper and Updated 2025-2026 BMIHEDMA certificate with money deposit receipt.
12. Tenderer must submit previous 3 year’s Audit report from a reputed Audit Firm including Document Verification Code (DVC) for at least 01 (one) year and verified in the e-GP system.
13. Updated (Not signed before 01.11.2025) Notarized affidavit by 1st Class Magistrate of Sole Proprietorship declaration in non-judicial stamp of BDT 300/- in case of sole proprietorship or RJSC certificate in case of Limited Companies.
14. Updated (Not signed before 01.11.2025) Notarized affidavit by 1st Class Magistrate in non-judicial stamp of BDT 300/- stating that the institution is non-bankrupted and non-blacklisted anywhere.
15. Updated (Not signed before 01.11.2025) affidavit from Notary Public/1st Class Magistrate in non-judicial stamp of BDT 300/- in support of his legal capacity as per rule 66 (GA) of PPR-2025 that no restriction has been imposed by any court on the tenderer/person concerned or any of his employees for entering into the contract with the purchaser and the original copy of the affidavit in any group and photocopy of the same in case of other group.
16. Evaluation committee preserve the authority to declare any tender proposal as null and void without mentioning any cause. Evaluation committee is not bound to accept lowest rate proposed. No tenderer is allowed to ask for any query in case of rejected tender proposal declaration in company pad. PE is not bound to purchase all items of schedule.
17. An undertaking that no influence/lobbying/recommendation will be made by any eminent person / persons for getting the job will have to be submitted through a company's own letter head pad or non-judicial stamp of BDT 300/-
18. A declaration to the effect that "all the documents submitted along with the tender are correct and no fake documents have been supplied" has to be submitted through a company's own letter head pad or non-judicial stamp of BDT 300/-
19. The tenderer shall declare supply of period/warranty of 1 year supply of all MSR materials on
own letterhead pad and other declarations shall be submitted separately.
20. The Tenderer must submit at least one satisfactory MSR Group wise supply verification
experience certificate within the last 3 years, which is verified in the procuring party's e-GP system value of specific experience.
21. Latest Company Profile of the Tenderer must be submitted.
22. Sample of all items must be submitted to the PE office before the deadline of submission of tender and after receiving by Store In-charge and PE, the received copy must be uploaded in e-GP. Each Item number must be mentioned on the sample submission letter alongwith tagging of item number with the sample as per schedule. Otherwise, the tenderer will be non-responsive. All items of the samples must be approved by the Tender Evaluation Committee (TEC) at the time of tender evaluation. Otherwise, the tenderer will be non-responsive.
Other mandatory instructions:
1. If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
2. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent documents, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
3. If any tenderer does not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
4. PE may take appropriate legal action against any person who violates the rules of PPA-2006 and PPR-2025, disturbs public interest, or obstructs procurement by false information.
5. Section 64 (A) of the Act as amended by PPR 2025 undertaking should be given accordingly.
6. Abnormal rates are not acceptable. According to the PPA-2006 & PPR-2025, If have the tenderer will be considered as non-responsive.
7. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
8. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tenderer non-responsive.
9. Submitted samples will be assessed and justified by the Tender Evaluation Committee (TEC) during the tender evaluation process, and All item of samples must be approved by the Tender Evaluation Committee (TEC).
10. All Submitted Documents must have listed in tenderers letterhead pad and should have the signature of the tenderer. Uploaded documents (If photocopies) must be attested by first class Gazetted Officer. Mobile number and Code number of the attesting officer should be mentioned.
11. If a tenderer chooses to submit a tender through a representative or authorized one, to sign on behalf of the organization and it must be notarized with a non-judicial stamp of Tk 300/-containing the details and photograph of the representative.
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