| TDS/PDS--D. e-Tender Preparation--
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The Tenderer shall submit with its e-Tender the following additional documents:
1. Up to date Valid Trade License 2025-2026 with payment Slip.
2. Attested copy of National Identity Card of the tenderer.
3. Three attested sample signatures in the company letterhead pad along with National Identity Card, Citizenship Certificate & 1 copy color photo passport sized of the tenderer must be submitted. (attested from 1st class gazette officer)
4. E-TIN certificate, Income Tax certificate 2024-2025 with return copy.
5. 13 Digit BIN Certificate, Last month BIN return copy, Honor Card valid till 30.06.2026 & VAT Clearance Certificate of 2024-25 issued from Customs, Excise and VAT Commissionerate Office.
6. Updated Drug License & no arbitration Certificate of Drug License by DGDA.
7. Updated 2026 Chamber of Commerce Certificate and Payment Deposit Receipt.
8. Tenderer must submit Last 03 years Audit report from a reputed Audit Firm with minimum 01 year DVS.
9. Updated Notarized Affidavit of Sole Proprietorship declaration by a 1st Class Magistrate in case of sole proprietorship or RJSC certificate in case of Limited Companies. [ Not Signed before 01.12.2025]
10. Updated Notarized declaration by 1st Class Magistrate stating that the institution is not non bankrupt and not-blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [ Not Signed before 01.12.2025]
11. Original Manufacturer's Authorization Letter in the specified format of e-GP and GMP/ISO/US-FDA Certificate must be submitted from the company from which the tenderer will supply the medicine. (Form e PG 3-6) Otherwise, the tender will be non-responsive.
13. User list for similar and specific goods [PPR-2025, Rule 66-Gha (E){Gha(E)} ].
14. The bidder shall declare supply of period/warranty of 1 year supply of all MSR materials on own letterhead pad and others declarations shall be submitted separately.
NOTE:
1. Tenderer must quote medicine items brand manufactured by top reputed Pharmaceutical Companies. MRP List of the company from which the medicine will be supplied must be submitted with highlighting the tender items and mentioning the SL No. of that item in the list.
2. Tenderer must submit bids under MRP in non-EDCL Medicine groups.
3. PE may ask for batchwise quality control certificate & in that case supplier would submit it and packet/strip/ampule/vial shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine should be at least 2 years from the date of work order.
4. If TEC Requires Verification of All Original Documents Submitted, The Tenderer Is Obliged to Submit (Returnable).
5. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
6. If any tenderer dose not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
7. PE may take appropriate legal action against any person who violates the rules of PPA-2006, PPR-2025, disturbs public interest, or obstructs procurement by false information.
8. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
9. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tender non responsive.
10. This agreement will remain in force till 30 June 2026. Up to this time, the amount of work order will be given, the said goods will be bound to be delivered within the specified period, even if the contract period is extended up to three months in the public interest, an undertaking must be filed in its own pad.
11. The Authority reserves the right to reject or accept any or all tenders without assigning any reason.
12. Abnormal rates are not acceptable. In case of Default, the PE may declare the Bidder Non-Responsive in Public interest.
13. Tenderer submits any kind of false information or if the Attached Paper does not Get the Verification Report on time, Then the Tender Evaluation Committee can make the Tender Non-Responsive.
14. If a Bidder submits such Abnormal Bid, he shall submit Evidence (e.g, Agreement under Non-Judicial Stamp) in his favor. At the Same Time, an Undertaking has to be submitted with the PE to Supply the Product at the Specified Time and at the Specified Price while Maintaining the Quality at that Price. If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price—beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the NPPI method in the e-GP system in accordance with Schedule 18.
15. The PE may take appropriate legal action against any Person who Violates the Rules of PPA-2006, and PPR-2025, files any Complaint or Disturbs the Public interest or Obstructs the Procurement through False information. PE may Declare the Bidder Non-Responsive in Public interest
16. Kindly requested to Provide all the documents correctly, asked not submit unnecessary or excessive documents. |
The Tenderer shall submit with its e-Tender the following additional documents:
1. Up to date Valid Trade License 2025-2026 with payment Slip.
2. Attested copy of National Identity Card of the tenderer.
3. Three attested sample signatures in the company letterhead pad along with National Identity Card, Citizenship Certificate & 1 copy color photo passport sized of the tenderer must be submitted. (attested from 1st class gazette officer)
4. E-TIN certificate, Income Tax certificate 2024-2025 with return copy.
5. 13 Digit BIN Certificate, Last month BIN return copy, Honor Card valid till 30.06.2026.
6. Updated Drug License & no arbitration Certificate of Drug License by DGDA.
7. Updated 2026 Chamber of Commerce Certificate and Payment Deposit Receipt.
8. Tenderer must submit Last 03 years Audit report from a reputed Audit Firm with minimum 01 year DVS.
9. Updated Notarized Affidavit of Sole Proprietorship declaration by a 1st Class Magistrate in case of sole proprietorship or RJSC certificate in case of Limited Companies. [ Not Signed before 01.12.2025]
10. Updated Notarized declaration by 1st Class Magistrate stating that the institution is not non bankrupt and not-blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [ Not Signed before 01.12.2025]
11. Original Manufacturer's Authorization Letter in the specified format of e-GP and GMP/ISO/US-FDA Certificate must be submitted from the company from which the tenderer will supply the medicine. (Form e PG 3-6) Otherwise, the tender will be non-responsive.
13. User list for similar and specific goods [PPR-2025, Rule 66-Gha (E){Gha(E)} ].
14. The bidder shall declare supply of period/warranty of 1 year supply of all MSR materials on own letterhead pad and others declarations shall be submitted separately.
NOTE:
1. Tenderer must quote medicine items brand manufactured by top reputed Pharmaceutical Companies. MRP List of the company from which the medicine will be supplied must be submitted with highlighting the tender items and mentioning the SL No. of that item in the list.
2. Tenderer must submit bids under MRP in non-EDCL Medicine groups.
3. PE may ask for batchwise quality control certificate & in that case supplier would submit it and packet/strip/ampule/vial shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine should be at least 2 years from the date of work order.
4. If TEC Requires Verification of All Original Documents Submitted, The Tenderer Is Obliged to Submit (Returnable).
5. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
6. If any tenderer dose not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
7. PE may take appropriate legal action against any person who violates the rules of PPA-2006, PPR-2025, disturbs public interest, or obstructs procurement by false information.
8. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
9. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tender non responsive.
10. This agreement will remain in force till 30 June 2026. Up to this time, the amount of work order will be given, the said goods will be bound to be delivered within the specified period, even if the contract period is extended up to three months in the public interest, an undertaking must be filed in its own pad.
11. The Authority reserves the right to reject or accept any or all tenders without assigning any reason.
12. Abnormal rates are not acceptable. In case of Default, the PE may declare the Bidder Non-Responsive in Public interest.
13. Tenderer submits any kind of false information or if the Attached Paper does not Get the Verification Report on time, Then the Tender Evaluation Committee can make the Tender Non-Responsive.
14. If a Bidder submits such Abnormal Bid, he shall submit Evidence (e.g, Agreement under Non-Judicial Stamp) in his favor. At the Same Time, an Undertaking has to be submitted with the PE to Supply the Product at the Specified Time and at the Specified Price while Maintaining the Quality at that Price. If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price—beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the NPPI method in the e-GP system in accordance with Schedule 18.
15. The PE may take appropriate legal action against any Person who Violates the Rules of PPA-2006, and PPR-2025, files any Complaint or Disturbs the Public interest or Obstructs the Procurement through False information. PE may Declare the Bidder Non-Responsive in Public interest
16. Kindly requested to Provide all the documents correctly, asked not submit unnecessary or excessive documents.
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