| TDS/PDS--D. e-Tender Preparation--
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The Tenderer shall submit with its e-Tender the following additional documents:
1. The updated (2025-2026,2026-2027) e-Trade License of the Supplier with Payment Slip. (Starting date must be mentioned with Payment Deposit Receipt). According to According to Rules 66 (ka)
2. NID of the Proprietor/authorized signatory on company letter head Pad. According to Rules 65 (2) (Gha(A)
3. Proprietor/authorized Citizenship certificate. as per rule 65
4. Proprietor/authorized Photo on company letter head Pad.
5. Proprietor/authorized Specimen Signatures on company letter head Pad.
6. 13 Digit BIN Certificate, Last Three-month BIN return copy (E-mail notification is not acceptable), Honor Card valid till 30.06.2026 & VAT Clearance Certificate of 2024-2025, 2025-2026 issued from Customs, Excise and VAT Commissionerate Office. Rules 66(kha)(Aa)
7. TIN certificate. According to Rules 65(2) (Gha).
8. Income Tax Certificate last 3 years with assessment certified copy for the FY-(2023-2024, 2024-2025 & 2025-2026). According to Rules 65 (2) (Gha).
9. Updated Chamber of Commerce Certificate with Pass Book and Payment Deposit Receipt. According to Rules 66 (Gha) (Aa)
10. BMIHEDMA (Bangladesh Medical Instruments & Hospital Equipment Dealers and Mfrs. Association) Certificate (with money deposit receipt for the FY-(2026-2027).
11. A duly signed Authorization Letter issued on the Company’s official Letterhead Pad in case any individual is authorized by the company owner as a representative.
12. Bank Statement Original Scan Copy Same Bank of Pay Order.
13. Bank Solvency Certificate in favor of Procuring Entity must be provided by mentioning the original bank statement mentioned in this regard same bank.
14. Manufacturer Authorization Letter submitted from the Manufacturing Company/Importer/Local Distributor/ Authorized Dealer/Wholesaler where the tenderer will supply the Tender Items in the prescribed format of BPPA. (Authorization Letter without BPPA's specified format will not be accepted). Any Third-Party Authorization will not be accepted. Otherwise, the tenderer will be declared non-responsive. (Form e-PG3-6). ITT Clause 27.1 (f)
15. A standard Company Profile Must be submitted with information about office address, Field/Category of work, types of products. [PPR-2025, Rule_67/5/Gha]
16. Tenderer must submit previous Audit Report of last 03 years from a reputed Audit Farm, Audit Report has a valid DVC Number & valid by Online Verification. The e-GP Verified Certificate must also be submitted. Otherwise, bidder considered as a nonresponsive by TEC. i.e. years counting backward from the date of publication of IFT in the e-GP System.
17. Tenderer Must fulfill in Technical Specifications and Compliance of Goods and related services as submitted product Name, Brand in prescribe form of egp System (attached herewith to submit along with tender document on the Letter-Head pad of the Tenderer) otherwise tenderer is non-responsive.
18. Updated Affidavit of Sole Proprietorship declaration by a Judicial Magistrate in case of sole proprietorship [Not Signed before 01.07.2026]
19. Updated declaration by Judicial Magistrate stating that the institution is not non bankrupt and not blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [Not Signed before 01.07.2026]
20. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
21. An undertaking that no influence /lobbying /recommendation will be made by any eminent person /persons for getting the job will have to be submitted through a notary public on a non-judicial stamp of Tk.300.00 (Taka Three hundred) must be PE Address Mentioned otherwise the tender will be considered cancelled.
22. A declaration to the effect that "all the documents submitted along with the tender are correct and no fake documents have been supplied" has to be submitted through a non-judicial stamp of Tk.300.00 (Taka Three hundred) must be PE Address Mentioned otherwise the tender will be considered cancelled.
23. All the bidders have to type this pledge on the computer and submit it in the form of affidavit through a notary public on a non-judicial stamp of Tk.300.00 (three hundred) otherwise the tender will be considered cancelled. As per sub-rule (3) (Tha) of rule 4 and STD’s section1.E (34.1) also affidavit shall receive by the Procuring Entity prior to the deadline for submission of Tenders. (Attach Bidders Pledge from Drawing).
24. User list for similar and specific goods on company Letter Head Pad [PPR-2025, Rule 66-Gha
25. The bidder shall declare supply of period/warranty of 1 year supply of all MSR materials on own letterhead pad and others declarations shall be submitted separately.
NOTE:
1. Each item shall have batchwise quality control certificate and packet/strip/ampule/vial/MSR all Products shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine/MSR all Products should be at least 2 years from the date of work order.
2. Submite all documents company owner/ authorized person signature, attested 1st class gazette officers with phone number & Code number Will be checked direct or online mailing with Tenderer otherwise, the tenderer shall be considered non-responsive.
3. If TEC Requires Verification of All Original Documents Submitted, The Tenderer Is Obliged to Submit (Returnable).
4. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
5. If any tenderer dose not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
6. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
7. VAT and income tax will be deducted from the bill according to the government rules. After paying the bill, if the government rate of deduction of income tax, VAT, etc. changes or if the deduction is less or if there is an audit objection after paying the bill, the contractor will have to file an undertaking in his pad stating that he will be obliged to deposit the audit objection money to the government treasury.
8. Any kinds of request, political pressure, threat, creating influence to any member of Tender Evaluation Committee from tenderer or any source of tenderer are highly discourage able and this statement must be written on his own letter pad.
9. This Agreement shall remain in force until 30 June 2027 and until subsequent contractor is appointed, if the previous contractor is issued a work order for the hospital's urgent needs in the public interest, the company must submit a letter of commitment on its letterhead pad, indicating that it will be obliged to supply all goods in accordance with that work order, where it confirms its willingness to continue the contract at the proposed price and on the same terms.
10. PE/Evaluation committee preserve the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. PE preserves the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal based on hospital demands tender proposal declaration in company PAD.
11. If additional allocations are received from revenue and development, goods worth the same amount can be purchased according to the rates of the 2026-2027 financial year. (As Per PPR Rules)
12. All goods must be supplied according to the requirements of the work order for the fiscal year 2026-2027. After supplying the goods, if the full bill cannot be paid from the allocated funds, the contractors' bills will be paid in the following year after receiving the regular allocation.
13. The Authority reserves the right to reject or accept any or all tenders without assigning any reason.
14. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tender non responsive.
15. Abnormal rates are not acceptable. In case of Default, the PE may declare the Bidder Non-Responsive in Public interest.
16. The PE may take appropriate legal action against any Person who Violates the Rules of PPA-2006, and PPR-2025, files any Complaint or Disturbs the Public interest or Obstructs the Procurement through False information. PE may Declare the Bidder Non-Responsive in Public interest
17. Kindly requested to Provide all the documents correctly, asked not submit unnecessary or excessive documents.
18. If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price-beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the XNPPI method in the e-GP system in accordance with Schedule 18.
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The Tenderer shall submit with its e-Tender the following additional documents:
1. The updated (2025-2026,2026-2027) Trade License of the Supplier with Payment Slip. (Business Starting date must be mentioned with Trade License). According to According to Rules 66 (ka)
2. NID of the Proprietor/authorized signatory on company letter head Pad. According to Rules 65 (2) (Gha(A)
3. Proprietor/authorized Citizenship certificate. as per rule 65
4. Proprietor/authorized Photo on company letter head Pad.
5. Proprietor/authorized Specimen Signatures on company letter head Pad.
6. 13 Digit BIN Certificate, Last Three-month BIN return copy (E-mail notification is not acceptable), Honor Card valid till 30.06.2026 & VAT Clearance Certificate of 2024-2025, 2025-2026 issued from Customs, Excise and VAT Commissionerate Office. Rules 66(kha)(Aa)
7. TIN certificate. According to Rules 65(2) (Gha).
8. Income Tax Certificate last 3 years with assessment certified copy for the FY-(2023-2024, 2024-2025 & 2025-2026). According to Rules 65 (2) (Gha).
9. Updated Chamber of Commerce Certificate with Payment Deposit Receipt. According to Rules 66 (Gha) (Aa)
10. BMIHEDMA (Bangladesh Medical Instruments & Hospital Equipment Dealers and Mfrs. Association) Certificate (with money deposit receipt for the FY-(2026-2027).
11. A duly signed Authorization Letter issued on the Company’s official Letterhead Pad in case any individual is authorized by the company owner as a representative.
12. Bank Statement Original Scan Copy Same Bank of Pay Order.
13. Bank Solvency Certificate in favor of Procuring Entity must be provided by mentioning the original bank statement mentioned in this regard same bank.
14. Manufacturer Authorization Letter submitted from the Manufacturing Company/Importer/Local Distributor/ Authorized Dealer/Wholesaler where the tenderer will supply the Tender Items in the prescribed format of BPPA. (Authorization Letter without BPPA's specified format will not be accepted). Any Third-Party Authorization will not be accepted. Otherwise, the tenderer will be declared non-responsive. (Form e-PG3-6). ITT Clause 27.1 (f)
15. A standard Company Profile Must be submitted with information about office address, Field/Category of work, types of products. [PPR-2025, Rule_67/5/Gha]
16. Tenderer must submit previous Audit Report of last 03 years from a reputed Audit Farm, Audit Report has a valid DVC Number & valid by Online Verification. The e-GP Verified Certificate must also be submitted. Otherwise, bidder considered as a nonresponsive by TEC. i.e. years counting backward from the date of publication of IFT in the e-GP System.
17. Tenderer Must fulfill in Technical Specifications and Compliance of Goods and related services as submitted product Name, Brand in prescribe form of egp System (attached herewith to submit along with tender document on the Letter-Head pad of the Tenderer) otherwise tenderer is non-responsive.
18. Updated Affidavit of Sole Proprietorship declaration by a Judicial Magistrate in case of sole proprietorship [Not Signed before 01.07.2026]
19. Updated declaration by Judicial Magistrate stating that the institution is not non bankrupt and not blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [Not Signed before 01.07.2026]
20. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
21. An undertaking that no influence /lobbying /recommendation will be made by any eminent person /persons for getting the job will have to be submitted through a notary public on a non-judicial stamp of Tk.300.00 (Taka Three hundred) must be PE Address Mentioned otherwise the tender will be considered cancelled.
22. A declaration to the effect that "all the documents submitted along with the tender are correct and no fake documents have been supplied" has to be submitted through a non-judicial stamp of Tk.300.00 (Taka Three hundred) must be PE Address Mentioned otherwise the tender will be considered cancelled.
23. All the bidders have to type this pledge on the computer and submit it in the form of affidavit through a notary public on a non-judicial stamp of Tk.300.00 (three hundred) otherwise the tender will be considered cancelled. As per sub-rule (3) (Tha) of rule 4 and STD’s section1.E (34.1) also affidavit shall receive by the Procuring Entity prior to the deadline for submission of Tenders. (Attach Bidders Pledge from Drawing).
24. User list for similar and specific goods on company Letter Head Pad [PPR-2025, Rule 66-Gha
25. The bidder shall declare supply of period/warranty of 1 year supply of all MSR materials on own letterhead pad and others declarations shall be submitted separately.
NOTE:
1. Each item shall have batchwise quality control certificate and packet/strip/ampule/vial/MSR all Products shall bear the words "Government Property, Not for Sale" and shall have a red and green wrapper. The expiry date of the medicine/MSR all Products should be at least 2 years from the date of work order.
2. Submite all documents company owner/ authorized person signature, attested 1st class gazette officers with phone number & Code number Will be checked direct or online mailing with Tenderer otherwise, the tenderer shall be considered non-responsive.
3. If TEC Requires Verification of All Original Documents Submitted, The Tenderer Is Obliged to Submit (Returnable).
4. Submitted documents will be checked online or by direct mailing with authority. In case of submission of any fraudulent document, Tender will be rejected and tenderer or company will be directly blacklisted by the authority without any notice.
5. If any tenderer dose not fulfill properly the Tender Information Form (e-PG3-2), tenderer will be considered as non-responsive.
6. Work order will be provided as per rule and bills will be paid subject to receipt of survey committee certification after collection of goods as per work order. Income tax and VAT will be deducted from the bill submitted by the supplier as per government rules.
7. VAT and income tax will be deducted from the bill according to the government rules. After paying the bill, if the government rate of deduction of income tax, VAT, etc. changes or if the deduction is less or if there is an audit objection after paying the bill, the contractor will have to file an undertaking in his pad stating that he will be obliged to deposit the audit objection money to the government treasury.
8. Any kinds of request, political pressure, threat, creating influence to any member of Tender Evaluation Committee from tenderer or any source of tenderer are highly discourage able and this statement must be written on his own letter pad.
9. This Agreement shall remain in force until 30 June 2027 and until subsequent contractor is appointed, if the previous contractor is issued a work order for the hospital's urgent needs in the public interest, the company must submit a letter of commitment on its letterhead pad, indicating that it will be obliged to supply all goods in accordance with that work order, where it confirms its willingness to continue the contract at the proposed price and on the same terms.
10. PE/Evaluation committee preserve the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. PE preserves the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal based on hospital demands tender proposal declaration in company PAD.
11. If additional allocations are received from revenue and development, goods worth the same amount can be purchased according to the rates of the 2026-2027 financial year. (As Per PPR Rules)
12. All goods must be supplied according to the requirements of the work order for the fiscal year 2026-2027. After supplying the goods, if the full bill cannot be paid from the allocated funds, the contractors' bills will be paid in the following year after receiving the regular allocation.
13. The Authority reserves the right to reject or accept any or all tenders without assigning any reason.
14. If a tenderer submits any kinds of false information or if the attached papers verification report does not reach in time, then the Tender Evaluation Committee (TEC) can make the tender non responsive.
15. Abnormal rates are not acceptable. In case of Default, the PE may declare the Bidder Non-Responsive in Public interest.
16. The PE may take appropriate legal action against any Person who Violates the Rules of PPA-2006, and PPR-2025, files any Complaint or Disturbs the Public interest or Obstructs the Procurement through False information. PE may Declare the Bidder Non-Responsive in Public interest
17. Kindly requested to Provide all the documents correctly, asked not submit unnecessary or excessive documents.
18. If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price-beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the XNPPI method in the e-GP system in accordance with Schedule 18.
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