The Tenderer shall submit with its Tender the following additional documents:

1. Attested copies of Articles of Memorandum and Certificate of Incorporation should be submitted along with the tender in case of multi-proprietorship or limited company. 
2. Up-to-date 2026-27 FY Trade licenses for providing legal manpower and security services must be submitted.
3. Categories of B or avobe Contracting Company License from the Department of
Factory Inspection under the Ministry of Labor and Employment up to 2026.
4. Updated for 2025-26 AY valid income tax payment certificate/proof of submission. Other Paper for tax payments are not acceptable.
5. Attested copy of BIN certificate mentioning security service code or human resource supply or management organization service code with 13 digit BIN & last 3 month VAT Return Copy.
6. Audit report of the organization provided by the DVC for the last 03 years (2023-24, 2024-26, 2025-26 FY) as per ITT 26.1 (j).
7. Authorization letter of tender signatory with specimen signature on own letterhead pad attested by owner/managing director.
8. Bank Solvency Certificate with statement on a date within selling tender document & dropping date indicating the amount of liquid assets/working capital/ credited facility as per ITT13.1(b).
9. Company Profile including permanent and local address of the tender documents signing authority, service providing list wtih full address & mobile number & present working status.
10. Affidavit of ownership of the firms, confirming the legal capacity stating that there are no exixting order of any judical court & confirming not insolvent, receivership, not bankrupt or not in the process of bankruptcy, not temporarily barred, the tenderer is not blacklisted, no case is pending; should be submitted along with the tender.

11. Updated Membership certificate of chamber of commerce and industries or register commerce organization with mentioning of registration number on their own letterhead pad. 
12. All the forms must be filled up as prescribed format (Otherwise Bid will be treated as Non-Responsive).
13. PPS2-5 must be filled up by Bank authority only for Line of credit commitment (Otherwise Bid will be treated as Non-Responsive).
14. Qualification Criteria ITT clause 12.1 (b) In terms of experience in Government/Semi Government/Autonomous/Medical College Hospital/Medical sector with at least 280 (Two Hundred Eighty) manpower, copy of work order, copy of contract and attestation of experience certificate signed by the head of the concerned office to the effect that he has satisfactorily completed at least 1 year of work, copy must be submitted.
15. All photocopies have to be submitted attested by a first-class government gazetted officer and the name seal with the title of attesting officer has to be used. Vague photocopies are not acceptable. Otherwise, the tender will be considered cancelled.
16. An undertaking must be submit on own letter head pad, stating that no influence/advocacy/ recommendation will be made by any eminent person/person to get the work. The all-experienced manpower already working outsourcing process in this organization will remain; they will not be expelled out.
17. 2 (two) copies of recent passport size color photographs of Bidder/Managing Director/Propritor on letter head pad with three specimen signatures to be attested by a 1st class gazetted officer (sealed with name of attestor).

18. Bidder must be submit with tender updated Biodata of proposed outsourcing worker in letterhead pad with attested photocopy of NID Card, Educational Certificate, Experience Certificate & PP Size Photo. Experience Certificate provided by respective Head/Authorized officer of institues of each indivisual.  

19. PE reserves the right to conduct oral examination (viva voce) of the proposed service personnel at any stage, if deemed necessary. All proposed service personnel shall be required to appear in person before the viva voce board on the date, time and place notified by PE. PE shall not provide any allowance, honorarium, travelling expenses, daily allowance or any other financial compensation for participating in the oral examination. All arrangements including transportation, accommodation (if any) and related expenses of the service personnel to appear before the viva voce board shall be the sole responsibility of the Bidder and shall be borne by him at his own expense. The instructions issued by the government from time to time shall be followed. 

Other Mandatory/Important Instruction:

20. All tender activities have to be done in accordance with the latest government policy, PPA, PPR.
Matters not mentioned in these terms, if any official rules are made in this regard, will be
applicable to this tender and will be governed by the said rules.
21. If the service commission rate of the service provider is less than 5%, the tender will be considered to be directly canceled in case of receiving the service through the service worker.
22. If the service charge commission rate of multiple bidders in the financial proposal is equal, the supplier will be selected in accordance with the Public Procurement Act-2006 and Rules-2025.
23. To maintain the continuity and quality of patient care in the hospital, the currently employed, skilled and trained manpower should be re-employed in the public interest.
24. If it is necessary to change a manpower, the worker with experience in the hospital respective trade must be replaced with the approval of the hospital authorities. No manpower can be changed without the approval of the hospital authorities.
The procuring entity & authority reserves the right to cancel the tender if the tenderer fails to comply with the mentioned conditions.
  

The Tenderer shall submit with its Tender the following additional documents:

1. Attested copies of Articles of Memorandum and Certificate of Incorporation should be submitted along with the tender in case of multi-proprietorship or limited company. 
2. Up-to-date 2026-27 FY Trade licenses for providing legal manpower and security services must be submitted.
3. Categories of B or avobe Contracting Company License from the Department of
Factory Inspection under the Ministry of Labor and Employment up to 2026.
4. Updated for 2025-26 AY valid income tax payment certificate/proof of submission. Other Paper for tax payments are not acceptable.
5. Attested copy of BIN certificate mentioning security service code or human resource supply or management organization service code with 13 digit BIN & last 3 month VAT Return Copy.
6. Audit report of the organization provided by the DVC for the last 03 years (2023-24, 2024-25, 2025-26 FY) as per ITT 26.1 (j).
7. Authorization letter of tender signatory with specimen signature on own letterhead pad attested by owner/managing director.
8. Bank Solvency Certificate with statement on a date within selling tender document & dropping date indicating the amount of liquid assets/working capital/ credited facility as per ITT13.1(b).
9. Company Profile including permanent and local address of the tender documents signing authority, service providing list wtih full address & mobile number & present working status.
10. Affidavit of ownership of the firms, confirming the legal capacity stating that there are no exixting order of any judical court & confirming not insolvent, receivership, not bankrupt or not in the process of bankruptcy, not temporarily barred, the tenderer is not blacklisted, no case is pending; should be submitted along with the tender.

11. Updated Membership certificate of chamber of commerce and industries or register commerce organization with mentioning of registration number on their own letterhead pad. 
12. All the forms must be filled up as prescribed format (Otherwise Bid will be treated as Non-Responsive).
13. PPS2-5 must be filled up by Bank authority only for Line of credit commitment (Otherwise Bid will be treated as Non-Responsive).
14. Qualification Criteria ITT clause 12.1 (b) In terms of experience in Government/Semi Government/Autonomous/Medical College Hospital/Medical sector with at least 280 (Two Hundred Eighty) manpower, copy of work order, copy of contract and attestation of experience certificate signed by the head of the concerned office to the effect that he has satisfactorily completed at least 1 year of work, copy must be submitted.
15. All photocopies have to be submitted attested by a first-class government gazetted officer and the name seal with the title of attesting officer has to be used. Vague photocopies are not acceptable. Otherwise, the tender will be considered cancelled.
16. An undertaking must be submit on own letter head pad, stating that no influence/advocacy/ recommendation will be made by any eminent person/person to get the work. The all-experienced manpower already working outsourcing process in this organization will remain; they will not be expelled out.
17. 2 (two) copies of recent passport size color photographs of Bidder/Managing Director/Propritor on letter head pad with three specimen signatures to be attested by a 1st class gazetted officer (sealed with name of attestor).

18. Bidder must be submit with tender updated Biodata of proposed outsourcing worker in letterhead pad with attested photocopy of NID Card, Educational Certificate, Experience Certificate & PP Size Photo. Experience Certificate provided by respective Head/Authorized officer of institues of each indivisual.  

19. PE reserves the right to conduct oral examination (viva voce) of the proposed service personnel at any stage, if deemed necessary. All proposed service personnel shall be required to appear in person before the viva voce board on the date, time and place notified by PE. PE shall not provide any allowance, honorarium, travelling expenses, daily allowance or any other financial compensation for participating in the oral examination. All arrangements including transportation, accommodation (if any) and related expenses of the service personnel to appear before the viva voce board shall be the sole responsibility of the Bidder and shall be borne by him at his own expense. The instructions issued by the government from time to time shall be followed. 

Other Mandatory/Important Instruction:

20. All tender activities have to be done in accordance with the latest government policy, PPA, PPR.
Matters not mentioned in these terms, if any official rules are made in this regard, will be
applicable to this tender and will be governed by the said rules.
21. If the service commission rate of the service provider is less than 5%, the tender will be considered to be directly canceled in case of receiving the service through the service worker.
22. If the service charge commission rate of multiple bidders in the financial proposal is equal, the supplier will be selected in accordance with the Public Procurement Act-2006 and Rules-2025.
23. To maintain the continuity and quality of patient care in the hospital, the currently employed, skilled and trained manpower should be re-employed in the public interest.
24. If it is necessary to change a manpower, the worker with experience in the hospital respective trade must be replaced with the approval of the hospital authorities. No manpower can be changed without the approval of the hospital authorities.
The procuring entity & authority reserves the right to cancel the tender if the tenderer fails to comply with the mentioned conditions.