| TDS/PDS--D. e-Tender Preparation--
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The Tenderer shall submit with its e-Tender the following additional documents:
1. The updated (2025-2026,2026-2027) e-Trade License with Payment Slip. (Starting date must be mentioned with Payment Deposit Receipt). According to According to Rules 66 (ka)
2. NID of the Proprietor/authorized signatory on company letter head Pad. According to Rules 65 (2) (Gha(A)
3. Proprietor/authorized Citizenship certificate. as per rule 65
4. Proprietor/authorized Photo on company letter head Pad.
5. Proprietor/authorized Specimen Signatures on company letter head Pad.
6. 13 Digit BIN Certificate, Last Three-month BIN return copy (E-mail notification is not acceptable), Honor Card valid till 30.06.2026. Rules 66(kha)(Aa)
7. TIN certificate. According to Rules 65(2) (Gha).
8. Income Tax Certificate last 01 years with assessment certified copy for the FY-(2023-2024, 2024-2025 & 2025-2026). According to Rules 65 (2) (Gha).
9. A duly signed Authorization Letter issued on the Company’s official Letterhead Pad in case any individual is authorized by the company owner as a representative.
10. Bank Statement Original Scan Copy Same Bank of Pay Order.
11. Bank Solvency Certificate in favor of Procuring Entity must be provided by mentioning the original bank statement mentioned in this regard same bank.
12. Tenderer must submit previous Audit Report of last 03 years from a reputed Audit Farm. Otherwise, bidder considered as a nonresponsive by TEC. i.e. years counting backward from the date of publication of IFT in the e-GP System.
13. The Tenderer shall have a mandatory local office. The Tenderer must submit a certificate issued by the concerned Bogura City/Dist. Chamber of Commerce, certifying that the Tenderer has been conducting its business with good reputation through the said local office for the last three (03) years.
14. Updated Affidavit of Sole Proprietorship declaration by a Judicial Magistrate in case of sole proprietorship [Not Signed before 01.07.2026]
15. Updated declaration by Judicial Magistrate stating that the institution is not non bankrupt and not blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [Not Signed before 01.07.2026]
16. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
17. All the bidders have to type this pledge on the computer and submit it in the form of affidavit through a notary public on a non-judicial stamp of Tk.300.00 (three hundred) otherwise the tender will be considered cancelled. As per sub-rule (3) (Tha) of rule 4 and STD’s section1.E (34.1) also affidavit shall receive by the Procuring Entity prior to the deadline for submission of Tenders. (Attach Bidders Pledge from Drawing).
Other conditions:
1. The price submitted must be consistent with the market price.
2. If there is a difference in the market price of the goods included in the tender accepted within the stipulated financial year 2026-2027, no application will be considered for it.
3. After the tender is verified and selected by the Tender Evaluation Committee, the security deposit of the unsuccessful tenderer will be returned and the security deposit of the selected tenderer will be returned after submitting the performance security.
4. In case of failure to supply the required goods, the said goods will be purchased from the cash security money and the demand will be met (purchase receipt). Later, the said (purchase receipt) amount will be required to be deposited in cash again.
6. If the contractor expresses inability to perform the work after receiving the work order, the performance security money will be confiscated and deposited in the government treasury and measures will be taken to blacklist the concerned institution as per the rules.
7. Breakfast will be served to the patients between 7:00 AM and 8:00 AM, lunch between 1:00 to 2.00PM and dinner between 7:00 PM to 8:00 PM as per the instructions of the authority.
8. The selected contractor for the financial year 2026-2027 will be obliged to supply the goods as per the agreement until the contractor for the next financial year 2027-2028 is selected. In case of non-compliance, the authority may take action against the selected contractor as per the relevant sections and rules of PPA-2006 and PPR-2025.
9. The contractor will deliver the goods to the person designated by the authority in the kitchen at his own expense.
10. The bill will be paid to the contracting organization subject to receipt of the budget.
11.If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price-beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the XNPPI method in the e-GP system in accordance with Schedule 18.
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The Tenderer shall submit with its e-Tender the following additional documents:
1. The updated (2025-2026,2026-2027) Trade License of the Supplier with Payment Slip. (Business Starting date must be mentioned with Trade License). According to According to Rules 66 (ka).
2. NID of the Proprietor/authorized signatory on company letter head Pad. According to Rules 65 (2) (Gha(A)
3. Proprietor/authorized Citizenship certificate. as per rule 65
4. Proprietor/authorized Photo on company letter head Pad.
5. Proprietor/authorized Specimen Signatures on company letter head Pad.
6. 13 Digit BIN Certificate, Last Three-month BIN return copy (E-mail notification is not acceptable), Honor Card valid till 30.06.2026. Rules 66(kha)(Aa)
7. TIN certificate. According to Rules 65(2) (Gha).
8. Income Tax Certificate last 01 years with assessment certified copy for the FY-(2023-2024, 2024-2025 & 2025-2026). According to Rules 65 (2) (Gha).
9. A duly signed Authorization Letter issued on the Company’s official Letterhead Pad in case any individual is authorized by the company owner as a representative.
10. Bank Statement Original Scan Copy Same Bank of Pay Order.
11. Bank Solvency Certificate in favor of Procuring Entity must be provided by mentioning the original bank statement mentioned in this regard same bank.
12. Tenderer must submit previous Audit Report of last 03 years from a reputed Audit Farm. Otherwise, bidder considered as a nonresponsive by TEC. i.e. years counting backward from the date of publication of IFT in the e-GP System.
13. The Tenderer shall have a mandatory local office. The Tenderer must submit a certificate issued by the concerned Bogura City/Dist. Chamber of Commerce, certifying that the Tenderer has been conducting its business with good reputation through the said local office for the last three (03) years.
14. Updated Affidavit of Sole Proprietorship declaration by a Judicial Magistrate in case of sole proprietorship [Not Signed before 01.07.2026]
15. Updated declaration by Judicial Magistrate stating that the institution is not non bankrupt and not blacklisted anywhere and no embargo to sign contract against the firm/company by any legal officials in the country. [Not Signed before 01.07.2026]
16. A certified photocopy of the ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 / - in case of a tenant, which should be valid for at least 2 (two) years from the filing of the schedule.
17. All the bidders have to type this pledge on the computer and submit it in the form of affidavit through a notary public on a non-judicial stamp of Tk.300.00 (three hundred) otherwise the tender will be considered cancelled. As per sub-rule (3) (Tha) of rule 4 and STD’s section1.E (34.1) also affidavit shall receive by the Procuring Entity prior to the deadline for submission of Tenders. (Attach Bidders Pledge from Drawing).
Other conditions:
1. The price submitted must be consistent with the market price.
2. If there is a difference in the market price of the goods included in the tender accepted within the stipulated financial year 2026-2027, no application will be considered for it.
3. After the tender is verified and selected by the Tender Evaluation Committee, the security deposit of the unsuccessful tenderer will be returned and the security deposit of the selected tenderer will be returned after submitting the performance security.
4. In case of failure to supply the required goods, the said goods will be purchased from the cash security money and the demand will be met (purchase receipt). Later, the said (purchase receipt) amount will be required to be deposited in cash again.
6. If the contractor expresses inability to perform the work after receiving the work order, the performance security money will be confiscated and deposited in the government treasury and measures will be taken to blacklist the concerned institution as per the rules.
7. Breakfast will be served to the patients between 7:00 AM and 8:00 AM, lunch between 1:00 to 2.00PM and dinner between 7:00 PM to 8:00 PM as per the instructions of the authority.
8. The selected contractor for the financial year 2026-2027 will be obliged to supply the goods as per the agreement until the contractor for the next financial year 2027-2028 is selected. In case of non-compliance, the authority may take action against the selected contractor as per the relevant sections and rules of PPA-2006 and PPR-2025.
9. The contractor will deliver the goods to the person designated by the authority in the kitchen at his own expense.
10. The bill will be paid to the contracting organization subject to receipt of the budget.
11.If the offer price submitted by the eligible bidders is significantly higher or lower than the estimated or market price-beyond the percentage permitted by the PPR 2025 rules—then the bid price will be calculated using the XNPPI method in the e-GP system in accordance with Schedule 18.
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