| PCC--A. General--
|
Other documents forming part of the Contract are:
The nature of works:
The contractor shall commence work as per the terms and conditions of the contract. The details are as follows:
a. The contractor must be prepared to load the declared quantity of bagged urea fertilizer from the GPFPLC warehouse onto the truck/lighter within 03 (three) days of issuing the allocation letter against the relevant buffer.
b. If there is a temporary problem/inconvenience in transporting bagged urea fertilizer lifted from the GPFPLC warehouse in trucks/lighters due to bad weather/rain or cyclone, the contractor must dump it at their own risk, cost and responsibility at a convenient location in the factory subject to the permission of the GPFPLC authorities and the dumped bagged urea fertilizer must be taken to the concerned warehouse at their own risk, cost and responsibility.
c. The bagged urea fertilizer loaded into lighters from the GPFPLC warehouse must reach the relevant buffer warehouse within 40 (forty) days and the fertilizer transported by truck within 05 (five) days from the date of lifting.
d. If the bagged urea fertilizer loaded on the truck from the GPFPLC warehouse fails to reach the concerned buffer warehouse within 05 (five) days from the date of lifting and the bagged urea fertilizer loaded on the lighter within 40 (forty) days, the contractor will have favored additional 10(ten) days with penalty. For per day delay a fine of 03/- (three) taka against per MT. will be imposed on the contractor, and the penalty money will be realized from the bill or other else. If the contractor fails to perform the job within additional 10 (ten) days, the contractor will be treated as defaulter/irresponsible/incapable. Then work order will be terminated and performance & product security will be forfeited. But the action/decision will be taken subject to the interest of the authority of GPFPLC.
e. No rights can be exercised in handling fertilizer bags. Furthermore, if any bag is torn or the stitching is undone during transportation of the packed fertilizer, the transport contractor will hand over the bag by stitching or re-bagging it with the correct weight in the presence of the concerned buffer warehouse in-charge. The actual value/compensation of the damaged fertilizer due to failure (as per the requirements of the GPFPLC authorities) will be recovered from the transport contractor.
f. Allocation letter will be issued by GPFPLC in favor of the contractor. In light of the issued allocation letter, the contractor will have to transport the fertilizer. The contractor will have to deliver all the fertilizer to the buffer/factory warehouse (50 kg net weight) in good condition against each allocation letter and receive the MRR (Goods Receipt) from the responsible officer (Warehouse In-charge) and submit it to the GPFPLC sales office.
g. The GPFPLC authorities may issue instructions to the contractor for transporting fertilizer in trucks/lighters, and the contractor will be bound to comply with those instructions.
h. GPFPLC authorities reserve the right to make partial allocation or not to make any allocation against the amount mentioned in the work order. In this case, no objection from the contractor will be accepted.
i. Before loading the bagged urea fertilizer from GPFPLC into the truck/lighter, the contractor must submit a report to the responsible officer of the GPFPLC sales office stating the truck number/lighter name, truck/lighter capacity and destination.
j. A summary sheet signed by the responsible person (of the assigned transport contractor) must be submitted to the GPFPLC Sales office against the work order and allocation letter, detailing the amount of fertilizer lifted from the factory by the concerned contractor through each truck/lighter, the amount of fertilizer delivered to the specified destination, and the amount of fertilizer remaining to be transported.
k. After loading the bagged urea fertilizer in the truck/lighter from GPFPLC, a challan will be issued by sales office mentioning the quantity of loaded fertilizer, allocation letter and work order number. As soon as the fertilizer is unloaded in the buffer, the concerned buffer in-charge/responsible officer will sign the challan and prepare MRR in light of that. The contractor will have to submit the bill along with the original copy of the challan and MRR. No bill will be issued without the challan, MRR and a copy of the certificate of receipt of goods by the concerned buffer in-charge.
l. The loaded lighters with bagged fertilizer produced by GPFPLC, which will travel from the jetty of this factory to the buffer warehouses, will be able to use only the transit points approved by the government.
m. c) If due to any technical problem, it is not possible to load the bagged urea fertilizer into the lighter through the factory belt, the GPFPLC authorities will not be responsible for this. In this case, the contractor can load the fertilizer into the truck from the GPFPLC warehouse and load it into the lighter at his own risk and expense.
Other Terms & Conditions:
i. The procurement will be followed by PPA’2006 & PPR’2025
ii. The Procuring Entity reserves the right to accept or reject any or all tenders without assigning any reason.
iii. If due to unavoidable reasons, the tender cannot be received/opened on the mentioned date, it will be received/opened on the next working day at the same place and time.
iv. The Contract period is one year from the issuing date of work order.
v. Tender Validity is 120 day’s
vi. Conditional and alternative offer will be rejected.
vii. The tender may be rejected if the Bidder fails to submit any important documents/certificates along with offer.
viii. Only lowest price is not the criteria to be qualified Bidder.
ix. Bill will be paid against every allocation. Bill will be paid subject to MRR and certificates issued by Buffer In-charge or any responsible officer of ware house.
x. The validity and quantity of work order will be increased or decreased as per PPR’2025
xi. If necessary, the transportation contracting company may take on insurance risks at its own expense.
xii. No JVCA and sub-contractor will be allowed.
xiii. If more than one acceptable bidder quotes the same price against a warehouse, the eligible bidder will be selected as per PPR-2025.
xiv. In case of any shortage/theft/loss or any other damage of the fertilizer during transportation, the transport contractor will be fully responsible and in such case the actual production value of the damaged fertilizer will be recovered.
xv. Due to unavoidable reasons: If the GPFPLC authorities do not send fertilizer at all or send less fertilizer to any buffer warehouse as per the description of the work order, then no compensation/reimbursement will be paid to the transport contractor.
xvi. The contractor will bear all the expenses (if any) during the transportation of the fertilizer from GPFPLC to the designated buffer warehouse at the destination. GPFPLC will be responsible for loading the fertilizer from GPFPLC's warehouse into trucks and lighters.
xvii. BCIC will issue fertilizer lifting schedule every day and the Contractor must follow the schedule. If the contactor does not follow the fertilizer lifting schedule properly, he will be treated as defaulter and irresponsible for the job. It will be an important cause for the termination of the contract and forfeiture of performance & product security.
xviii. Received fertilizer must be delivered to specific destination (Buffer). In no case the fertilizer can be transferred directly to the dealer or elsewhere.
xix. Every page of the tender must be sealed and signed.
xx. All taxes, tolls, levies, river dues, port duties, etc. and other expenses, if any, during the transportation of urea fertilizer will be borne by the transportation contractor.
xxi. The transport contractor shall submit an undertaking with each transport bill. The said undertaking shall state that the bill has been prepared in accordance with the contract and that if any error is found in the submitted bill at any time or if there is any audit objection, GPFPLC may impose a discretionary penalty. GPFPLC reserves the right to adjust the amount of the penalty from any regular bill, performance guarantee, and product security deposit.
xxii. Bill will be paid against per allocation (after successfully completion of job)
xxiii. The lowest technically and financially acceptable bidder will be awarded the contract through a non-judicial stamp of Taka 300/- (three hundred) in accordance with the terms and conditions stated in the tender document and in light of PPA, 2006 and PPR, 2025.
xxiv. The Bidder will have to submit a declaration letter wherein they have to clearly mention that all terms and condition of tender schedule are acceptable to us.
xxv. A Tender submission letter to be submitted by the Bidder where in the owner of the company will have to mention that, we are attending the tender inquiry no:GPFPLC/COM/SALES/2026-27/PAR/04 as a competent and eligible Bidder & the required necessary certificates and documents are here by mentioned in the below. The owner of the company or an important person on his behalf will be the signatory of tender submission letter.
xxvi. The owner of the company/organization will be the signatory of tender. If it is not possible an important person of the company will be authorized for the same job.
xxvii. A declaration letter to be submitted by the Bidder wherein they have to confirm that, the company is a legal entity. They are eligible to sign a contract with a government entity. They are not debarred.
xxviii. A declaration letter to be submitted by the Bidder wherein they have to mention that, "we are a solvent company and we are capable enough to make replacement of debt".
xxix. If the successful bidder fails to submit the performance security within the stipulated time, the GPFPLC authority will cancel the Notification of Award (NOA) and submitted tender security will forfeited.
xxx. The work order will be issued in favour of the successful bidder by Ghorashal Palash Fertilizer Public Limited Company (GPFPLC) after having the performance security within the stipulated time.
xxxi. If the work order is not completed or any condition of the work order is violated, the work order will be canceled and the performance security will be forfeited by the GPFPLC authorities.
xxxii. The bidder must submit a copy of Blue Book with the tender mentioning the registration number and capacity of the truck or lighter owned by them. If the bidder does not have any truck and/or lighter of his own, then the bidder must have a non-judicial stamp agreement of Tk. 300/- with the truck or lighter agency or shipping agency or transport agency or any competent authority to provide the required number of trucks or lighters for the transportation of fertilizer. In this case, attested copy/notarize copy of the said agreement must be submitted with the tender. Otherwise, the tender will be considered as directly rejected.
xxxiii. GPFPLC is a number one KPI factory of Bangladesh. So, safety-security rules and discipline must be followed by the contractor.
xxxiv. Delivery program on truck and on lighter must be done as per the instructions of the authority of GPFPLC. In this case discipline must be followed.
xxxv. If it is occur any damage or accident by the contractor’s people, Truck or Lighter in the area of GPFPLC or out side of the factory or in the concerned buffer, the contractor will be liable. In this case, compensation must be paid by the contractor.
xxxvi. Any kind of bad performance (like-irresponsibility, crime, violation of any condition of work order etc.) will be treated as the cause of termination of contract and the forfeiture of performance and product security.
xxxvii. The contractor must follow the instruction of the authority of GPFPLC and the in-charge and other officers of concerned buffer.
xxxviii. Total un loading job in the concerned buffer must be done as per instruction of buffer in charge or other officers and the instruction must be followed by the contractor.
Compensation:
Fertilizer transportation activities should be conducted in accordance with the Bangladesh Shipping Corporation Act/Order and Bangladesh Road Transport Act/Order. If the bagged urea fertilizer lifted for transportation does not reach the concerned buffer/factory warehouse in time (as per the terms of the work order) or if there is any shortage, the production value of the said fertilizer will be recovered by GPFPLC from the bill or performance or product security. It is to be noted that for the purpose of determining the loss and damage, the compensation will be determined according to the actual production value of urea fertilizer (granular) at the time of the loss, and the contractor will be obliged to pay it. If it is not possible to recover the loss legal action will be taken against the contractor.
Work order duration and amount increase/decrease:
The term of the work order shall be valid for a period of 01 (one) year from the date of issuing of the work order. However, the GPFPLC authorities may reduce/increase the validity period and quantity of work at any time in the light of PPR-2025, taking into account the interests of the factory. The GPFPLC authorities reserve the right to cancel the work order under any circumstances. In this case, no excuses or objections from the transport contractor will be considered.
Allocation of Fertilizer:
After submission of product security an allocation letter will be issued in favor of the contractor. The figure of each allocation will be maximum 1000 (one thousand) MT. After successfully completion of first allocation job, second allocation letter will be issued. In this way, the allocation letter will be issued phase by phase until completion of the total job. Mentionable that, product security can be used against every single allocation letter.
Product Security:
a. 5% taka of the total production value of the finished bagged fertilize (total contract figure 5,000 MT.) to be submitted by the contractor as product security. Product security will be deposited in the form of unconditional and irrevocable pay order/demand draft/bank guarantee issued any schedule bank of Bangladesh. Product Security to be submitted within 07 (seven) working days from the issuing date of Work Order. Failing which contract order will be cancelled and Performance Guarantee (PG) will be forfeited.
b. A declaration letter must be submitted by the bidder that, "We are interested to carry/transport the bagged fertilizer through the route of the river. The transportable capacity of our lighter is 500 MT or 600 MT or 700 MT or.….. The specific figure to be mentioned. Then 5% taka of the total value of the finished bagged fertilizer and the value of transportable finished bagged on lighter will be defined. The greater / bigger figure will be treated as product security and the same must be deposited by the contractor within the stipulated time. The Bidders who are not interested thorough route of river, this declaration Letter is not applicable for them.
c. If the contractor fails to submit the product security within the stipulated time, the Work Order may be terminated and the submitted performance security may be forfeited.
Force Majeure:
In the event of any incident or situation beyond the control of both organizations in the area of the GPFPLC and Buffer warehouse, which is not due to their negligence or carelessness or which is unforeseen and inevitable or due to fire, flood, epidemic, various rules and restrictions imposed by the government to control infectious diseases and restrictions on the transportation of goods or strikes, blockades, effective steps will be taken/resolved to deal with the situation arising on the basis of consensus of both parties (contracting organization and GPFPLC authorities). Furthermore, if the above reasons persist for more than 03 (three) months, either party can cancel the validity of the said agreement without any compensation. However, in that case, both parties (contracting organization and GPFPLC authorities) will inform each other and reach a compromise agreement on the basis of consensus. |
Other documents forming part of the Contract are:
The nature of works:
The contractor shall commence work as per the terms and conditions of the contract. The details are as follows:
a. The contractor must be prepared to load the declared quantity of bagged urea fertilizer from the GPFPLC warehouse onto the truck/lighter within 03 (three) days of issuing the allocation letter against the relevant buffer.
b. If there is a temporary problem/inconvenience in transporting bagged urea fertilizer lifted from the GPFPLC warehouse in trucks/lighters due to bad weather/rain or cyclone, the contractor must dump it at their own risk, cost and responsibility at a convenient location in the factory subject to the permission of the GPFPLC authorities and the dumped bagged urea fertilizer must be taken to the concerned warehouse at their own risk, cost and responsibility.
c. The bagged urea fertilizer loaded into lighters from the GPFPLC warehouse must reach the relevant buffer warehouse within 40 (forty) days and the fertilizer transported by truck within 05 (five) days from the date of lifting.
d. If the bagged urea fertilizer loaded on the truck from the GPFPLC warehouse fails to reach the concerned buffer warehouse within 05 (five) days from the date of lifting and the bagged urea fertilizer loaded on the lighter within 40 (forty) days, the contractor will have favored additional 10(ten) days with penalty. For per day delay a fine of 03/- (three) taka against per MT. will be imposed on the contractor, and the penalty money will be realized from the bill or other else. If the contractor fails to perform the job within additional 10 (ten) days, the contractor will be treated as defaulter/irresponsible/incapable. Then work order will be terminated and performance & product security will be forfeited. But the action/decision will be taken subject to the interest of the authority of GPFPLC.
e. No rights can be exercised in handling fertilizer bags. Furthermore, if any bag is torn or the stitching is undone during transportation of the packed fertilizer, the transport contractor will hand over the bag by stitching or re-bagging it with the correct weight in the presence of the concerned buffer warehouse in-charge. The actual value/compensation of the damaged fertilizer due to failure (as per the requirements of the GPFPLC authorities) will be recovered from the transport contractor.
f. Allocation letter will be issued by GPFPLC in favor of the contractor. In light of the issued allocation letter, the contractor will have to transport the fertilizer. The contractor will have to deliver all the fertilizer to the buffer/factory warehouse (50 kg net weight) in good condition against each allocation letter and receive the MRR (Goods Receipt) from the responsible officer (Warehouse In-charge) and submit it to the GPFPLC sales office.
g. The GPFPLC authorities may issue instructions to the contractor for transporting fertilizer in trucks/lighters, and the contractor will be bound to comply with those instructions.
h. GPFPLC authorities reserve the right to make partial allocation or not to make any allocation against the amount mentioned in the work order. In this case, no objection from the contractor will be accepted.
i. Before loading the bagged urea fertilizer from GPFPLC into the truck/lighter, the contractor must submit a report to the responsible officer of the GPFPLC sales office stating the truck number/lighter name, truck/lighter capacity and destination.
j. A summary sheet signed by the responsible person (of the assigned transport contractor) must be submitted to the GPFPLC Sales office against the work order and allocation letter, detailing the amount of fertilizer lifted from the factory by the concerned contractor through each truck/lighter, the amount of fertilizer delivered to the specified destination, and the amount of fertilizer remaining to be transported.
k. After loading the bagged urea fertilizer in the truck/lighter from GPFPLC, a challan will be issued by sales office mentioning the quantity of loaded fertilizer, allocation letter and work order number. As soon as the fertilizer is unloaded in the buffer, the concerned buffer in-charge/responsible officer will sign the challan and prepare MRR in light of that. The contractor will have to submit the bill along with the original copy of the challan and MRR. No bill will be issued without the challan, MRR and a copy of the certificate of receipt of goods by the concerned buffer in-charge.
l. The loaded lighters with bagged fertilizer produced by GPFPLC, which will travel from the jetty of this factory to the buffer warehouses, will be able to use only the transit points approved by the government.
m. c) If due to any technical problem, it is not possible to load the bagged urea fertilizer into the lighter through the factory belt, the GPFPLC authorities will not be responsible for this. In this case, the contractor can load the fertilizer into the truck from the GPFPLC warehouse and load it into the lighter at his own risk and expense.
n. Each contractor will have opportunity to be qualufied for maximum 60000 mt or ± 10% of toral requirement of carring job of 2026-27 financial year.
Other Terms & Conditions:
i. The procurement will be followed by PPA’2006 & PPR’2025
ii. The Procuring Entity reserves the right to accept or reject any or all tenders without assigning any reason.
iii. If due to unavoidable reasons, the tender cannot be received/opened on the mentioned date, it will be received/opened on the next working day at the same place and time.
iv. The Contract period is one year from the issuing date of work order.
v. Tender Validity is 120 day’s
vi. Conditional and alternative offer will be rejected.
vii. The tender may be rejected if the Bidder fails to submit any important documents/certificates along with offer.
viii. Only lowest price is not the criteria to be qualified Bidder.
ix. Bill will be paid against every allocation. Bill will be paid subject to MRR and certificates issued by Buffer In-charge or any responsible officer of ware house.
x. The validity and quantity of work order will be increased or decreased as per PPR’2025
xi. If necessary, the transportation contracting company may take on insurance risks at its own expense.
xii. No JVCA and sub-contractor will be allowed.
xiii. If more than one acceptable bidder quotes the same price against a warehouse, the eligible bidder will be selected as per PPR-2025.
xiv. In case of any shortage/theft/loss or any other damage of the fertilizer during transportation, the transport contractor will be fully responsible and in such case the actual production value of the damaged fertilizer will be recovered.
xv. Due to unavoidable reasons: If the GPFPLC authorities do not send fertilizer at all or send less fertilizer to any buffer warehouse as per the description of the work order, then no compensation/reimbursement will be paid to the transport contractor.
xvi. The contractor will bear all the expenses (if any) during the transportation of the fertilizer from GPFPLC to the designated buffer warehouse at the destination. GPFPLC will be responsible for loading the fertilizer from GPFPLC's warehouse into trucks and lighters.
xvii. BCIC will issue fertilizer lifting schedule every day and the Contractor must follow the schedule. If the contactor does not follow the fertilizer lifting schedule properly, he will be treated as defaulter and irresponsible for the job. It will be an important cause for the termination of the contract and forfeiture of performance & product security.
xviii. Received fertilizer must be delivered to specific destination (Buffer). In no case the fertilizer can be transferred directly to the dealer or elsewhere.
xix. Every page of the tender must be sealed and signed.
xx. All taxes, tolls, levies, river dues, port duties, etc. and other expenses, if any, during the transportation of urea fertilizer will be borne by the transportation contractor.
xxi. The transport contractor shall submit an undertaking with each transport bill. The said undertaking shall state that the bill has been prepared in accordance with the contract and that if any error is found in the submitted bill at any time or if there is any audit objection, GPFPLC may impose a discretionary penalty. GPFPLC reserves the right to adjust the amount of the penalty from any regular bill, performance guarantee, and product security deposit.
xxii. Bill will be paid against per allocation (after successfully completion of job)
xxiii. The lowest technically and financially acceptable bidder will be awarded the contract through a non-judicial stamp of Taka 300/- (three hundred) in accordance with the terms and conditions stated in the tender document and in light of PPA, 2006 and PPR, 2025.
xxiv. The Bidder will have to submit a declaration letter wherein they have to clearly mention that all terms and condition of tender schedule are acceptable to us.
xxv. A Tender submission letter to be submitted by the Bidder where in the owner of the company will have to mention that, we are attending the tender inquiry no:GPFPLC/COM/SALES/2026-27/PAR/04 as a competent and eligible Bidder & the required necessary certificates and documents are here by mentioned in the below. The owner of the company or an important person on his behalf will be the signatory of tender submission letter.
xxvi. The owner of the company/organization will be the signatory of tender. If it is not possible an important person of the company will be authorized for the same job.
xxvii. A declaration letter to be submitted by the Bidder wherein they have to confirm that, the company is a legal entity. They are eligible to sign a contract with a government entity. They are not debarred.
xxviii. A declaration letter to be submitted by the Bidder wherein they have to mention that, "we are a solvent company and we are capable enough to make replacement of debt".
xxix. If the successful bidder fails to submit the performance security within the stipulated time, the GPFPLC authority will cancel the Notification of Award (NOA) and submitted tender security will forfeited.
xxx. The work order will be issued in favour of the successful bidder by Ghorashal Palash Fertilizer Public Limited Company (GPFPLC) after having the performance security within the stipulated time.
xxxi. If the work order is not completed or any condition of the work order is violated, the work order will be canceled and the performance security will be forfeited by the GPFPLC authorities.
xxxii. The bidder must submit a copy of Blue Book with the tender mentioning the registration number and capacity of the truck or lighter owned by them. If the bidder does not have any truck and/or lighter of his own, then the bidder must have a non-judicial stamp agreement of Tk. 300/- with the truck or lighter agency or shipping agency or transport agency or any competent authority to provide the required number of trucks or lighters for the transportation of fertilizer. In this case, attested copy/notarize copy of the said agreement must be submitted with the tender. Otherwise, the tender will be considered as directly rejected.
xxxiii. GPFPLC is a number one KPI factory of Bangladesh. So, safety-security rules and discipline must be followed by the contractor.
xxxiv. Delivery program on truck and on lighter must be done as per the instructions of the authority of GPFPLC. In this case discipline must be followed.
xxxv. If it is occur any damage or accident by the contractor’s people, Truck or Lighter in the area of GPFPLC or out side of the factory or in the concerned buffer, the contractor will be liable. In this case, compensation must be paid by the contractor.
xxxvi. Any kind of bad performance (like-irresponsibility, crime, violation of any condition of work order etc.) will be treated as the cause of termination of contract and the forfeiture of performance and product security.
xxxvii. The contractor must follow the instruction of the authority of GPFPLC and the in-charge and other officers of concerned buffer.
xxxviii. Total un loading job in the concerned buffer must be done as per instruction of buffer in charge or other officers and the instruction must be followed by the contractor.
Compensation:
Fertilizer transportation activities should be conducted in accordance with the Bangladesh Shipping Corporation Act/Order and Bangladesh Road Transport Act/Order. If the bagged urea fertilizer lifted for transportation does not reach the concerned buffer/factory warehouse in time (as per the terms of the work order) or if there is any shortage, the production value of the said fertilizer will be recovered by GPFPLC from the bill or performance or product security. It is to be noted that for the purpose of determining the loss and damage, the compensation will be determined according to the actual production value of urea fertilizer (granular) at the time of the loss, and the contractor will be obliged to pay it. If it is not possible to recover the loss legal action will be taken against the contractor.
Work order duration and amount increase/decrease:
The term of the work order shall be valid for a period of 01 (one) year from the date of issuing of the work order. However, the GPFPLC authorities may reduce/increase the validity period and quantity of work at any time in the light of PPR-2025, taking into account the interests of the factory. The GPFPLC authorities reserve the right to cancel the work order under any circumstances. In this case, no excuses or objections from the transport contractor will be considered.
Allocation of Fertilizer:
After submission of product security an allocation letter will be issued in favor of the contractor. The figure of each allocation will be maximum 1000 (one thousand) MT. After successfully completion of first allocation job, second allocation letter will be issued. In this way, the allocation letter will be issued phase by phase until completion of the total job. Mentionable that, product security can be used against every single allocation letter.
Product Security:
a. 5% taka of the total production value of the finished bagged fertilize (total contract figure 5,000 MT.) to be submitted by the contractor as product security. Product security will be deposited in the form of unconditional and irrevocable pay order/demand draft/bank guarantee issued any schedule bank of Bangladesh. Product Security to be submitted within 07 (seven) working days from the issuing date of Work Order. Failing which contract order will be cancelled and Performance Guarantee (PG) will be forfeited.
b. A declaration letter must be submitted by the bidder that, "We are interested to carry/transport the bagged fertilizer through the route of the river. The transportable capacity of our lighter is 500 MT or 600 MT or 700 MT or.….. The specific figure to be mentioned. Then 5% taka of the total value of the finished bagged fertilizer and the value of transportable finished bagged on lighter will be defined. The greater / bigger figure will be treated as product security and the same must be deposited by the contractor within the stipulated time. The Bidders who are not interested thorough route of river, this declaration Letter is not applicable for them.
c. If the contractor fails to submit the product security within the stipulated time, the Work Order may be terminated and the submitted performance security may be forfeited.
Force Majeure:
In the event of any incident or situation beyond the control of both organizations in the area of the GPFPLC and Buffer warehouse, which is not due to their negligence or carelessness or which is unforeseen and inevitable or due to fire, flood, epidemic, various rules and restrictions imposed by the government to control infectious diseases and restrictions on the transportation of goods or strikes, blockades, effective steps will be taken/resolved to deal with the situation arising on the basis of consensus of both parties (contracting organization and GPFPLC authorities). Furthermore, if the above reasons persist for more than 03 (three) months, either party can cancel the validity of the said agreement without any compensation. However, in that case, both parties (contracting organization and GPFPLC authorities) will inform each other and reach a compromise agreement on the basis of consensus.
|
| TDS/PDS--D. Tender Preparation--
|
The Tenderer shall submit with its Tender the following additional documents:
1.Tender Contents:
The Bidder will have to submit a declaration letter wherein they have to clearly mention that the all terms & conditions of tender schedule are acceptable to them.
2. Declaration of eligibility:
A declaration letter to be submitted by bidder where in the owner of the company will have to mention that “we are attending in the tender inquiry no: GPFPLC/COM/SALES/2026-27/PAR/04 as a competent and eligible candidate”. We have fulfilled all necessary terms and condition. Required necessary certificates and documents mentioned in below:
The owner of the company or his authorized person on his behalf will be the signatory of tender submission letter.
3. Authorization letter:
The owner of the company/organization will be the signatory of tender. If it is not possible an important person of the company will be authorized for the same job and the authorization will be sealed & signed properly by the owner.
4. Taxation obligation documents or equivalent:
Valid Trade License, Up dated income tax certificate, TIN, BIN and NID card to be submitted.
5. Legal capacity:
A declaration letter to be submitted by the Bidder wherein they have to confirm that", the company is a legal entity. we are eligible to sign a contract with a government entity. we are not debarred or defaulted.
6.Company Solvency:
A declaration letter to be submitted by the Bidder wherein they have to mention that, “we are a solvent company and we are capable enough to make replacement of debt.”
07. Litigation history:
A.The bidding organization shall provide an undertaking to the effect that, "For your kind information, it is hereby informed that our organization has not been previously debarred from participating in any procurement/tender process called by any government/semi-government/ autonomous organization and our organization has not been convicted by any court for fraud, corruption, conspiracy or coercive activities."
08. The Bidder should have practical working experience of transportation, post- transportation, unloading and stacking (at a maximum height of 32 sacks) of minimum 5000 (five-thousand) MT of bagged fertilizer/rice/sugar/wheat/ dal from one destination to another destination by road/river/both way. Bidders will be eligible to attend the tender who have already got the above-mentioned practical working experience from any reputed government/semi-government/autonomous organization of Bangladesh against single completed work order. No partial work or ongoing work experience certificate will be accepted in any case. Bidders who don't have above mentioned practical working experience in any reputed government/semi- government/autonomous organization will must be disqualified
09. The bidder must submit a copy of Blue Book with the tender mentioning the registration number and capacity of the truck or lighter owned by them. If the bidder does not have any truck and/or lighter of his own, then the bidder must have a non-judicial stamp agreement of Tk. 300/- with the truck or lighter agency or shipping agency or transport agency or any competent authority to provide the required number of trucks or lighters for the transportation of fertilizer. In this case, attested copy/notarize copy of the said agreement must be submitted with the tender. Otherwise, the tender will be considered as directly rejected. |
The Tenderer shall submit with its Tender the following additional documents:
1.Tender Contents:
The Bidder will have to submit a declaration letter wherein they have to clearly mention that the all terms & conditions of tender schedule are acceptable to them.
2. Declaration of eligibility:
A declaration letter to be submitted by bidder where in the owner of the company will have to mention that “we are attending in the tender inquiry no: GPFPLC/COM/SALES/2026-27/PAR/04 as a competent and eligible candidate”. We have fulfilled all necessary terms and condition. Required necessary certificates and documents mentioned in below:
The owner of the company or his authorized person on his behalf will be the signatory of tender submission letter.
3. Authorization letter:
The owner of the company/organization will be the signatory of tender. If it is not possible an important person of the company will be authorized for the same job and the authorization will be sealed & signed properly by the owner.
4. Taxation obligation documents or equivalent:
Valid Trade License, Up dated income tax certificate, TIN, BIN and NID card to be submitted.
5. Legal capacity:
A declaration letter to be submitted by the Bidder wherein they have to confirm that", the company is a legal entity. we are eligible to sign a contract with a government entity. we are not debarred or defaulted.
6.Company Solvency:
A declaration letter to be submitted by the Bidder wherein they have to mention that, “we are a solvent company and we are capable enough to make replacement of debt.”
07. Litigation history:
A.The bidding organization shall provide an undertaking to the effect that, "For your kind information, it is hereby informed that our organization has not been previously debarred from participating in any procurement/tender process called by any government/semi-government/ autonomous organization and our organization has not been convicted by any court for fraud, corruption, conspiracy or coercive activities."
08. The Bidder should have practical working experience of transportation, post- transportation, unloading and stacking (at a maximum height of 32 sacks) of minimum 5000 (five-thousand) MT of bagged fertilizer/rice/sugar/wheat/ dal from one destination to another destination by road/river/both way. Bidders will be eligible to attend the tender who have already got the above-mentioned practical working experience from any reputed government/semi-government/autonomous organization of Bangladesh against single completed work order. No partial work or ongoing work experience certificate will be accepted in any case. Bidders who don't have above mentioned practical working experience in any reputed government/semi- government/autonomous organization will must be disqualified
09. The bidder must submit a copy of Blue Book with the tender mentioning the registration number and capacity of the truck or lighter owned by them. If the bidder does not have any truck and/or lighter of his own, then the bidder must have a non-judicial stamp agreement of Tk. 300/- with the truck or lighter agency or shipping agency or transport agency or any competent authority to provide the required number of trucks or lighters for the transportation of fertilizer. In this case, attested copy/notarize copy of the said agreement must be submitted with the tender. Otherwise, the tender will be considered as directly rejected.
10. Each contractor will have opportunity to be qualufied for maximum 60000 mt or ± 10% of toral requirement of carring job of 2026-27 financial year.
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