The Tenderer shall submit with its e-Tender the following additional documents:
1. Update Trade License (2025-2026) must be Identical to the Related Works.
2. Online VAT Return submitted for Three (June-August 26) Months.
3. Attested copy of NID & 1 PP size scanned copy photo of tenderer must be submit.
4. Annual (01.07.2025 to 30.06.2026) transaction statement from any scheduled bank at least 2 crore taka.
5. Bank solvency Certificate from any scheduled bank.
6. Attested copy of Specimen signature Color Photo by a 1st class gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
7. A certified photocopy of the valid ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 in case of a tenant.
8. Tenderer must submit previous 03 (Three) years Audit report from a reputed Audit Firm and must be submitted update credit rating report.
9. Up-date Membership certificate of chamber of commerce and industries with money receipt.
10. Notarized Affidavit of Sole Proprietorship declaration in case of sole proprietorship or RJSC certificate in case of Limited Companies.
11. Copy of the updated notarized declaration by Proprietor/Owner/Contractor in stamp of 300 stating that the institution is not non- bankrupt and not-blacklisted anywhere.
12. Certificate of in time supply in tenderer own pad.
13. A declaration to the effect that “all the documents submitted along with the tenderer are correct and no fake documents have been supplied” has to be submitted his own pad.
14. 100% Sample/Catalogue of Chemical Re-agent items listed in the schedule (Form e-PG2-4) must be submit before tender closing date as per kept in Upazila Health Complex, Store or Civil Surgeon Office, Chandpur and received copy must be submitted in e-GP system. At least 80% of the samples must be approved by the Sample Approving Committee. If less than 80% samples unaccepted/Unapproved by the sample approving committee, the tender will be rejected without any reasons. Each Item number must be numbering/quoted on the sample as per schedule. In the case of unsuccessful tenderers, the submitted samples must be returned from the PE office within a maximum of 90 days from the date of issuance of the NOA.
15. All papers submitted with tender proposal must be updated & signature of proprietor & must be clean scanned copy. Otherwise, the tender will be considered cancelled.
16. Supply Assurance document Other Mandatory Instruction:
(a) The latest amendment of PPR 2025 will be followed in tender processing.
(b) Abnormal rates should be not accepted, if a bidder submits such an abnormal bid the tender will be considered void. Abnormal rate means the total price of the chemical re-agent items is maximum 10% more than the official cost estimate. If tenderer bids more than official market price for any item, tenderer will be considered as non-responsive.
(c) The expiry date of the Re-agent Items should be at least 2 years from supply.
(d) The Tenderer must mention the source of each item with manufacturer's name and country of origin in PG2-4 Form. Brand name only one company is accepted, More than one company is not accepted. If find out two or more company the tender will be non-responsive.
(e) If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
(f) If any tenderer does not fulfill properly the Tender Information Form, tenderer will be considered as non-responsive.
(g) All submitted papers (if any photocopies) with tender proposal must be updated & Attested by a first class government gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
(h) Kindly requested to Provide all the documents correctly, asked not to submit unnecessary or excessive documents. The firm will be considered non-responsive if providing any additional documents those are not required.
(i) Evaluation committee preserve the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. Evaluation Committee preserve the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal. No tenderer is allowed to ask for any quarry in case of rejected tender proposal declaration in company PAD.
(j) In case of Submission of any Fraudulent Document, Tender will be rejected and tender security will be Forfeit or company will be directly Black-Listed by the authority without any notice.
(k) The Bidder shall submit the tender complying with all the tender conditions mentioned in the TDS. Subsequent changes/extensions/modifications of the terms and conditions mentioned in the TDS or tender evaluation will not be considered by the TEC. Failure to fulfill any condition of the bid or failure to properly upload the required documents to the e-GP system will immediately render the bidder non-responsive.
(l) No oral discussion will be held with anyone other than e-GP System regarding e-Tender. If anyone has any queries, they are requested to attend the Pre-Tender Meeting. The Pre-Tender Meeting will be held on the e-GP System at the time Specified in the Tender notice. After the Pre-Tender Meeting, no amendment application or any complaint regarding the tender will be entertained.
(m) An application will be made to the head of the organization for conducting a survey by the survey committee at least 03 (three) days before the delivery of the goods within the time specified in the tender document. Invoices should be prepared on supplier's own letterhead pad along with three copies of bills along with satisfactory report of survey committee on the back of invoice and submitted to Accounts Payable.
(n) Among the goods supplied, goods unacceptable by the Survey Committee shall be taken back at its own risk and further 05 (five) actions days. Delivered goods of 'Acceptable Quality' within 05 (Five) action days: Satisfactory Certification of Board of Survey should be obtained. Exception to this, after the expiry of the time specified in the tender document, unless the time is extended, the procuring authority shall bill the supplier only for the goods supplied as specified in the work order. Buyer can supply the goods directly or by re-tendering with the remaining amount if desired. No complaint or legal action shall be taken against the procuring authority for this.
(o) The Authority has the power to purchase all the items, part or one item mentioned in the schedule. Can't even purchase an item. The contractor cannot take any objection or legal recourse in this regard.
(p) The latest amendment of PPR 2025 Rule 118 & Schedule 18 will be followed in tender evaluation.
(q) If a tenderer submits any kind of false information or if the attached paper does not get the verification report on time, then the tender evaluation committee can make the tender non-responsive.
(r) VAT and income tax will be deducted from the bill according to the government rules. After paying the bill, if the government rate of deduction of income tax, VAT, etc. changes or if the deduction is less, the Tenderer will have to file an undertaking in his pad that he will pay later.
Note: Submitted documents will be cheeked online or direct mailing with Authorities. In case of Submission of any Fraudulent Document, Tender will be rejected and tenderer or company will be directly Black-Listed by the authority without any notice. If any Tenderer dose not fulfill properly the Tender Information Form (TIF), Tenderer is considered as a non-responsive tenderer. Please be carefully submit you’re tender. PE may take appropriate legal action against any person who violates the rules of PPR-2025, files any complaint or disturbs public interest or obstructs procurement by false information.
 

The Tenderer shall submit with its e-Tender the following additional documents:
1. Update Trade License (2025-2026) must be Identical to the Related Works.
2. Online VAT Return submitted for Three (June-August 26) Months.
3. Attested copy of NID & 1 PP size scanned copy photo of tenderer must be submit.
4. Annual (01.07.2025 to 30.06.2026) transaction statement from any scheduled bank at least 2 crore taka.
5. Bank solvency Certificate from any scheduled bank.
6. Attested copy of Specimen signature Color Photo by a 1st class gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
7. A certified photocopy of the valid ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 in case of a tenant.
8. Tenderer must submit previous 03 (Three) years Audit report from a reputed Audit Firm and must be submitted update credit rating report.
9. Up-date Membership certificate of chamber of commerce and industries with money receipt.
10. Notarized Affidavit of Sole Proprietorship declaration in case of sole proprietorship or RJSC certificate in case of Limited Companies.
11. Copy of the updated notarized declaration by Proprietor/Owner/Contractor in stamp of 300 stating that the institution is not non- bankrupt and not-blacklisted anywhere.
12. Certificate of in time supply in tenderer own pad.
13. A declaration to the effect that “all the documents submitted along with the tenderer are correct and no fake documents have been supplied” has to be submitted his own pad.
14. 100% Sample/Catalogue of Chemical Re-agent items listed in the schedule (Form e-PG2-4) must be submit before tender closing date as per kept in Upazila Health Complex, Store or Civil Surgeon Office, Chandpur and received copy must be submitted in e-GP system. At least 80% of the samples must be approved by the Sample Approving Committee. If less than 80% samples accepted/approved by the sample approving committee, the tender will be rejected without any reasons. Each Item number must be numbering/quoted on the sample as per schedule. In the case of unsuccessful tenderers, the submitted samples must be returned from the PE office within a maximum of 90 days from the date of issuance of the NOA.
15. All papers submitted with tender proposal must be updated & signature of proprietor & must be clean scanned copy. Otherwise, the tender will be considered cancelled.
16. Supply Assurance document Other Mandatory Instruction:
(a) The latest amendment of PPR 2025 will be followed in tender processing.
(b) Abnormal rates should be not accepted, if a bidder submits such an abnormal bid the tender will be considered void. Abnormal rate means the total price of the chemical re-agent items is maximum 10% more than the official cost estimate. If tenderer bids more than official market price for any item, tenderer will be considered as non-responsive.
(c) The expiry date of the Re-agent Items should be at least 2 years from supply.
(d) The Tenderer must mention the source of each item with manufacturer's name and country of origin in PG2-4 Form. Brand name only one company is accepted, More than one company is not accepted. If find out two or more company the tender will be non-responsive.
(e) If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
(f) If any tenderer does not fulfill properly the Tender Information Form, tenderer will be considered as non-responsive.
(g) All submitted papers (if any photocopies) with tender proposal must be updated & Attested by a first class government gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
(h) Kindly requested to Provide all the documents correctly, asked not to submit unnecessary or excessive documents. The firm will be considered non-responsive if providing any additional documents those are not required.
(i) Evaluation committee preserve the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. Evaluation Committee preserve the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal. No tenderer is allowed to ask for any quarry in case of rejected tender proposal declaration in company PAD.
(j) In case of Submission of any Fraudulent Document, Tender will be rejected and tender security will be Forfeit or company will be directly Black-Listed by the authority without any notice.
(k) The Bidder shall submit the tender complying with all the tender conditions mentioned in the TDS. Subsequent changes/extensions/modifications of the terms and conditions mentioned in the TDS or tender evaluation will not be considered by the TEC. Failure to fulfill any condition of the bid or failure to properly upload the required documents to the e-GP system will immediately render the bidder non-responsive.
(l) No oral discussion will be held with anyone other than e-GP System regarding e-Tender. If anyone has any queries, they are requested to attend the Pre-Tender Meeting. The Pre-Tender Meeting will be held on the e-GP System at the time Specified in the Tender notice. After the Pre-Tender Meeting, no amendment application or any complaint regarding the tender will be entertained.
(m) An application will be made to the head of the organization for conducting a survey by the survey committee at least 03 (three) days before the delivery of the goods within the time specified in the tender document. Invoices should be prepared on supplier's own letterhead pad along with three copies of bills along with satisfactory report of survey committee on the back of invoice and submitted to Accounts Payable.
(n) Among the goods supplied, goods unacceptable by the Survey Committee shall be taken back at its own risk and further 05 (five) actions days. Delivered goods of 'Acceptable Quality' within 05 (Five) action days: Satisfactory Certification of Board of Survey should be obtained. Exception to this, after the expiry of the time specified in the tender document, unless the time is extended, the procuring authority shall bill the supplier only for the goods supplied as specified in the work order. Buyer can supply the goods directly or by re-tendering with the remaining amount if desired. No complaint or legal action shall be taken against the procuring authority for this.
(o) The Authority has the power to purchase all the items, part or one item mentioned in the schedule. Can't even purchase an item. The contractor cannot take any objection or legal recourse in this regard.
(p) The latest amendment of PPR 2025 Rule 118 & Schedule 18 will be followed in tender evaluation.
(q) If a tenderer submits any kind of false information or if the attached paper does not get the verification report on time, then the tender evaluation committee can make the tender non-responsive.
(r) VAT and income tax will be deducted from the bill according to the government rules. After paying the bill, if the government rate of deduction of income tax, VAT, etc. changes or if the deduction is less, the Tenderer will have to file an undertaking in his pad that he will pay later.
Note: Submitted documents will be cheeked online or direct mailing with Authorities. In case of Submission of any Fraudulent Document, Tender will be rejected and tenderer or company will be directly Black-Listed by the authority without any notice. If any Tenderer dose not fulfill properly the Tender Information Form (TIF), Tenderer is considered as a non-responsive tenderer. Please be carefully submit you’re tender. PE may take appropriate legal action against any person who violates the rules of PPR-2025, files any complaint or disturbs public interest or obstructs procurement by false information.
 

The minimum specific experience as Supplier in supply of Chemical Re-agent Items at least 02 (Two) contract successfully completed within the last 02 (Two) years each with a value of at least Tk. 3 Lakh. (NOA, Work Orders are not acceptable as specific experience but only successful completion certificate (online copy) from e-GP clearly showing the specific experience in supplying Chemical Re-agent Items and also the time and amount of work done) Years counting backward from the date of publication of IFT in the e-GP System.       

The minimum specific experience as Supplier in supply of Chemical Re-agent Items at least 02 (Two) contract successfully completed within the last 02 (Two) years each with a value of at least Tk. 3 Lakh. (NOA, Work Orders are not acceptable as specific experience but only successful completion certificate (online copy/manual copy) from e-GP clearly showing the specific experience in supplying Chemical Re-agent Items and also the time and amount of work done) Years counting backward from the date of publication of IFT in the e-GP System.       

As per e-tendar schedule with TDS & PCC

As per e-tendar schedule with TDS & PCC

The minimum specific experience as a Supplier in the supply of Chemical Re-agent Items to Government, Semi-Government, or Autonomous Hospitals similar to the proposed Goods shall be at least 01 (One) contract successfully completed within the last 03 (Three) years, each with a value of at least Tk. 5,00,000.00 (Taka Five Lakh ) only, counting backward from the date of publication of the IFT in the e-GP System/newspaper. To sub stantiate the claimed experience, the Tenderer shall submit relevant supporting documents, including NOA, Contract Agreement, Work Order and Satisfactory Completion Certificate for manually executed contracts, and NOA with Satisfactory Completion Certificate for e-GP contracts. Failure to submit the required documents may result in the Tender being considered non-responsive. Accordance with বিধি ৪(২)(ঠ) of PPR 2025. & বিধি ৪(২)(ঞ) of PPR 2025.

The minimum specific experience as Supplier in supply of Chemical Re-agent Items at least 02 (Two) contract successfully completed within the last 02 (Two) years each with a value of at least Tk. 3 Lakh. (NOA, Work Orders are not acceptable as specific experience but only successful completion certificate (online copy) from e-GP clearly showing the specific experience in supplying Chemical Re-agent Items and also the time and amount of work done) Years counting backward from the date of publication of IFT in the e-GP System.       

As a Supplier, the Tenderer must have a minimum of 01 (one) years of general experience in supplying Goods and related services, counting backward from the date of publication of the IFT in the e-GP System/newspaper. The Tenderer must submit a valid Trade License clearly indicating its initial registration/first issue date, which shall be at least 01 (One) years prior to the IFT publication date. Additionally, proof of work experience Relevant supporting documents, including NOA, Contract Agreement, Work Order, and Satisfactory Completion Certificate (for manual contracts), and NOA with Completion Certificate (for e-GP contracts), must be submitted. Failure to provide the required documents may result in the Tender being considered non-responsive in Accordance with বিধি ৪(২)(ঠ) of PPR 2025.

The minimum of years of general experience of the Tenderer in the supply of MSR Items as Supplier shall be 03 (Three) years in any government hospital. Years counting backward from the date of publication of IFT in the e-GP System.

The minimum amount of financial resources available to the tenderer-comprising liquid assets, working capital, credit line(s), or any combination thereof, net of other contractual commitments-shall be BDT 6,00,000.00 (Taka Six lakh). The required financial resources must be maintained from the date of publication of the IFT (Invitation for Tender) in the newspaper/e-GP portal until the day prior to the tender submission deadline. To demonstrate the required financial capacity, the tenderer must submit any one of the following applicable documents:
(i) Applicable for Liquid Assets: Bank statement showing the closing balance of the previous day, including transaction details for the preceding 03 (three) months.
(ii) Applicable for Credit Line(s): An unconditional, specific letter of credit commitment issued by a scheduled bank in Bangladesh, confirming the sanctioned and available credit line, strictly adhering to the prescribed format of (Form e-PG2-7) without any alterations or deviations.
(iv) Working Capital: Audited financial statements (including the DVC code) demonstrating the required available working capital as per the tender documents. Failure to submit the required documents may result in the tender being considered non-responsive, in accordance with Rule ৬৫(জ) of PPR 2025.
 

The minimum amount of liquid assets i.e. working capital or credit line, net of other contractual commitments is Tk. 4 Lac on any date after the publication of the e-tender notice.
Note: If the tenderer submits a tender for more than one package, the total of liquid assets i.e. working capital or credit line of the respective packages will be considered as a measure of the tenderer's qualification.
  
 

The Tenderer shall submit with its Tender the following documents as proof of fulfilling taxation obligations In accordance with the applicable provisions of PPR 2025 and ITT Sub-Clause 5.5:
1) TIN Certificate; Acknowledgement Slip issued by the competent income tax authority as proof of submission of Income Tax Return for the Assessment Year 2024-2025; in accordance with Rule 66 (খ) (অ) of PPR 2025;
2) Value Added Tax (VAT) Registration Certificate/Business Identification Number (BIN). in accordance with Rule 66 (খ) (আ) of PPR 2025.
3) Income Tax Assessment Year shall be 2024-2025. The Assessment Year (AY) shall be the immediate past Assessment Year of the Financial Year in which the Tender is invited. Since this Tender is invited in the Financial Year 2026-2027, the applicable Assessment Year shall be 2024-2025.
In accordance with the applicable provisions of Rule STD ITT Sub-Clause 5.5.
 

Income Tax Assessment related documents Year shall be 2025-2026.

The Tenderer shall submit with its e-Tender the following additional documents:
1. The Tenderer shall submit business relevant to the supply a valid and up-to-date Trade License for the Financial Year 2026-2027, [Reference: Rule 66(1)(ক) of PPR 2025 and ITT Sub-Clause 20.1(k) of STD e-PG2]
2. The Tenderer shall submit a valid and up-to-date Chamber of Commerce Membership Certificate, along with the applicable membership/renewal fee payment receipt. [Reference: Rule 66(1)(ঘ)(অ) of PPR 2025 and ITT Sub-Clause 20.1(k) of STD e-PG2
3. The Tenderer shall submit a Bank Solvency Certificate indicating the available financial amount, issued within the period from the date of publication of the IFT up to the day preceding the Tender submission deadline, together with a Bank Statement for the preceding 06 (six) months, as applicable. [Reference: Rule 66(ঙ)(অ) of PPR 2025; ITT Sub-Clauses 14.1(b) and 27.1(e) of STD e-PG2
4. The Tenderer shall submit an Declaration of Proprietorship and Sole Ownership duly executed before a Notary Public, as applicable. For a Limited Company, the Tenderer shall submit the RJSC Certificate of Incorporation along with the Memorandum of Association (MOA) and Articles of Association (AOA), duly certified as applicable. [Reference: Rule 65(2)(চ) of PPR 2025]
5. The Tenderer shall submit a copy of the National Identity Card (NID) of the authorized signatory/representative, together with 01 (one) passport-size photograph and specimen signature, as specified in the TDS. [Reference: Rule 65(1) of PPR 2025 of STD e-PG2
6. Where applicable Tenderer shall submit the Manufacturer's Authorization in the prescribed format, duly completed in accordance with Form e-PG2-5 without alteration. The authorization shall clearly indicate the Item Name and Number, Brand Name, and brief description Form of the offered Item. Failure to submit the required authorization may result in the Tender being considered non-responsive. [Reference: Rule 65(ঘ)(উ) of PPR 2025 of STD e-PG2
7. The Hospital Authority reserves the right to increase or decrease the quantities of the items specified in the Price Schedule, subject to the applicable provisions of the Tender Document. [Reference: GCC Sub-Clause 58.1 of STD e-PG3 and applicable provisions of PPR 2025]
8. The Tenderer shall provide an undertaking to produce, upon request by the Procuring Entity/Tender Evaluation Committee, the original copies of the submitted documents and any other relevant supporting documents for verification. [Reference: ITT Sub-Clause 27.1 of STD e-PG2
9. The Tenderer shall accurately enter the Product Name, Generic Name, Brand Name and other required technical details of the offered products in the prescribed e-GP forms, including Form e-PG2-4 as applicable. Any omission or inconsistency may result in the Tender being considered non-responsive. [Reference: Rule 66(ঘ)(ই) of PPR 2025 of STD e-PG2
10. The Tenderer shall submit the prescribed Affidavit/Undertaking, duly typed/computer-generated and executed before a Notary Public on Tk. 300.00 (Taka Three Hundred) non-judicial stamp, where required by the TDS. The same shall be uploaded through the e-GP System before the Tender submission deadline. [Reference: Rule 4(ড) of PPR 2025 of STD e-PG2
11. Where applicable, the Tender Price shall be examined in accordance with the SLT/NPPI procedure and the applicable provisions of PPR 2025 and Schedule 18, as implemented through the e-GP System. [Reference: Rule 118 and Schedule 18 of PPR 2025, where applicable]
12. The Tenderer shall submit samples of the All items as described in the Schedule of Requirements. The samples must be submitted before the tender closing date at the location specified by the Procuring Entity. receipt of sample submission must be uploaded in the e-GP system as part of the Tender Document." Technical Specifications-এর পিপিআর ২০২৫-এর বিধি ৪(৪) Section1 GCC with Sub-clause 7.3 & 7.4
The required reports on the financial standing, such as Profit and Loss Statements and Audited Balance Sheets, shall be for the past 2 (Two) years. Each Audited Financial Statement shall contain a valid Document Verification Code (DVC) issued through the Document Verification System (DVS) of ICAB and shall be verifiable online through the applicable ICAB-DVS/e-GP verification system.
Reference: PPR 2025, Rule 65(2)(জ)(অ);

 

The Tenderer shall submit with its e-Tender the following additional documents:
1. Update Trade License (2025-2026) must be Identical to the Related Works.
2. Online VAT Return submitted for Three (June-August 26) Months.
3. Attested copy of NID & 1 PP size scanned copy photo of tenderer must be submit.
4. Annual (01.07.2025 to 30.06.2026) transaction statement from any scheduled bank at least 2 crore taka.
5. Bank solvency Certificate from any scheduled bank.
6. Attested copy of Specimen signature Color Photo by a 1st class gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
7. A certified photocopy of the valid ownership deed if the contractor's office is in his own building or the contract deed on the rent stamp of 300 in case of a tenant.
8. Tenderer must submit previous 03 (Three) years Audit report from a reputed Audit Firm and must be submitted update credit rating report.
9. Up-date Membership certificate of chamber of commerce and industries with money receipt.
10. Notarized Affidavit of Sole Proprietorship declaration in case of sole proprietorship or RJSC certificate in case of Limited Companies.
11. Copy of the updated notarized declaration by Proprietor/Owner/Contractor in stamp of 300 stating that the institution is not non- bankrupt and not-blacklisted anywhere.
12. Certificate of in time supply in tenderer own pad.
13. A declaration to the effect that “all the documents submitted along with the tenderer are correct and no fake documents have been supplied” has to be submitted his own pad.
14. 100% Sample/Catalogue of Chemical Re-agent items listed in the schedule (Form e-PG2-4) must be submit before tender closing date as per kept in Upazila Health Complex, Store or Civil Surgeon Office, Chandpur and received copy must be submitted in e-GP system. At least 80% of the samples must be approved by the Sample Approving Committee. If less than 80% samples unaccepted/Unapproved by the sample approving committee, the tender will be rejected without any reasons. Each Item number must be numbering/quoted on the sample as per schedule. In the case of unsuccessful tenderers, the submitted samples must be returned from the PE office within a maximum of 90 days from the date of issuance of the NOA.
15. All papers submitted with tender proposal must be updated & signature of proprietor & must be clean scanned copy. Otherwise, the tender will be considered cancelled.
16. Supply Assurance document Other Mandatory Instruction:
(a) The latest amendment of PPR 2025 will be followed in tender processing.
(b) Abnormal rates should be not accepted, if a bidder submits such an abnormal bid the tender will be considered void. Abnormal rate means the total price of the chemical re-agent items is maximum 10% more than the official cost estimate. If tenderer bids more than official market price for any item, tenderer will be considered as non-responsive.
(c) The expiry date of the Re-agent Items should be at least 2 years from supply.
(d) The Tenderer must mention the source of each item with manufacturer's name and country of origin in PG2-4 Form. Brand name only one company is accepted, More than one company is not accepted. If find out two or more company the tender will be non-responsive.
(e) If Tender Evaluation Committee (TEC) want to examine all original documents, Tenderer is bound to submit (Refundable).
(f) If any tenderer does not fulfill properly the Tender Information Form, tenderer will be considered as non-responsive.
(g) All submitted papers (if any photocopies) with tender proposal must be updated & Attested by a first class government gazette officer with name seal & mobile number. Otherwise the tender will be considered cancelled.
(h) Kindly requested to Provide all the documents correctly, asked not to submit unnecessary or excessive documents. The firm will be considered non-responsive if providing any additional documents those are not required.
(i) Evaluation committee preserve the authority to declare null and void any tender proposal without mentioning any cause. Evaluation Committee is not bound to accept lowest rate proposed. Evaluation Committee preserve the authority to increase or decrease any amount of scheduled item, even may decide not to buy any item asked for proposal. No tenderer is allowed to ask for any quarry in case of rejected tender proposal declaration in company PAD.
(j) In case of Submission of any Fraudulent Document, Tender will be rejected and tender security will be Forfeit or company will be directly Black-Listed by the authority without any notice.
(k) The Bidder shall submit the tender complying with all the tender conditions mentioned in the TDS. Subsequent changes/extensions/modifications of the terms and conditions mentioned in the TDS or tender evaluation will not be considered by the TEC. Failure to fulfill any condition of the bid or failure to properly upload the required documents to the e-GP system will immediately render the bidder non-responsive.
(l) No oral discussion will be held with anyone other than e-GP System regarding e-Tender. If anyone has any queries, they are requested to attend the Pre-Tender Meeting. The Pre-Tender Meeting will be held on the e-GP System at the time Specified in the Tender notice. After the Pre-Tender Meeting, no amendment application or any complaint regarding the tender will be entertained.
(m) An application will be made to the head of the organization for conducting a survey by the survey committee at least 03 (three) days before the delivery of the goods within the time specified in the tender document. Invoices should be prepared on supplier's own letterhead pad along with three copies of bills along with satisfactory report of survey committee on the back of invoice and submitted to Accounts Payable.
(n) Among the goods supplied, goods unacceptable by the Survey Committee shall be taken back at its own risk and further 05 (five) actions days. Delivered goods of 'Acceptable Quality' within 05 (Five) action days: Satisfactory Certification of Board of Survey should be obtained. Exception to this, after the expiry of the time specified in the tender document, unless the time is extended, the procuring authority shall bill the supplier only for the goods supplied as specified in the work order. Buyer can supply the goods directly or by re-tendering with the remaining amount if desired. No complaint or legal action shall be taken against the procuring authority for this.
(o) The Authority has the power to purchase all the items, part or one item mentioned in the schedule. Can't even purchase an item. The contractor cannot take any objection or legal recourse in this regard.
(p) The latest amendment of PPR 2025 Rule 118 & Schedule 18 will be followed in tender evaluation.
(q) If a tenderer submits any kind of false information or if the attached paper does not get the verification report on time, then the tender evaluation committee can make the tender non-responsive.
(r) VAT and income tax will be deducted from the bill according to the government rules. After paying the bill, if the government rate of deduction of income tax, VAT, etc. changes or if the deduction is less, the Tenderer will have to file an undertaking in his pad that he will pay later.
Note: Submitted documents will be cheeked online or direct mailing with Authorities. In case of Submission of any Fraudulent Document, Tender will be rejected and tenderer or company will be directly Black-Listed by the authority without any notice. If any Tenderer dose not fulfill properly the Tender Information Form (TIF), Tenderer is considered as a non-responsive tenderer. Please be carefully submit you’re tender. PE may take appropriate legal action against any person who violates the rules of PPR-2025, files any complaint or disturbs public interest or obstructs procurement by false information.
 

Tenderer shall submit the Manufacturer's Authorization in the prescribed format, duly completed in accordance with Form e-PG2-5 without alteration. The authorization shall clearly indicate the Item Name and Number, Brand Name, and brief description Form of the offered Item. Failure to submit the required authorization may result in the Tender being considered non-responsive. [Reference: Rule 65(ঘ)(উ) of PPR 2025 of STD e-PG2

Manufacturer’s Authorization is not required.

Procurement of Chemical Re-agent Items with 1% added from need based decision by MSR Selection Committee. FY: 2026-2027

Procurement of Chemical Re-agent Items with 1% added from need based decision by MSR Selection Committee. FY: 2026-2027