The Procuring Entity is
[Name, address]
 

The Procuring Entity is Divisional Engineer-1, Bangladesh Railway, Paksey.

The Project Manager is
[Name, address]
 

The Project manager is Assistant Executive Engineer , Bangladesh Railway.

The Site is located at [location] and is defined in drawings No:
[insert numbers]
 

The Site is located at DEN-1/PXC's Gang Car no. GCY-170.

The Works consist of
[state brief summary]
 

The Works consist of In DEN-1/PXC'S's Jurisdiction:- Repairs to DEN-1/PXC's Gang Car no. GCY-170 with other ancillary works

Other documents forming part of the Contract are;

[list other documents viz. Site Investigation Reports, relevant correspondences prior to signing of the Contract agreement etc.]
 

The bill (A/C or final) is to be prepared by AEN. This bill will be paid to contractor by DFA/PXC after the certification of DEN/1/PXC.

Possession of the Site to the Contractor shall be given on the following date;

[state date of possession of site]
 

Possession of the Site to the Contractor shall be given within 7 (Seven) days after the signing of the contract or the actual date when the site is handed over to contractor by AEN which happened later on.

The Start Date shall be [insert date ]
[it is the last date when the Contractor shall commence execution of the Works under the Contract]
 

The Start Date shall be within 07 (seven) days after signing of contract agreement or the commencement date of works declared by AEN which happened later on.

The Intended Completion Date for the whole of the Works shall be [insert date]
[to be calculated from the start Date]
 

The Intended Completion Date for the whole of the Works shall be 90 (Ninety) days after signing of contract agreement or the commencement date of works declared by Project Manager.

The Contractor shall submit a Programme for the Works within [insert days] days of signing the Contract.
[usually ten (10) days or may be less]
 

The Contractor shall submit a Programme for the Works within 10 (Ten) days of signing of the contract agreement.

The Defects Liability Period is [state months]
[usually Defect Liability Period is twelve (12) months to cover at least one complete monsoon season].
 

The Defects Liability Period is 12 (Twelve) months.

The following additional events shall also be the Compensation Events:
[list events or state none ]
 

The following additional events shall also be the Compensation Events: None

The proportion of payments to be retained is [insert percent] percent.

The proportion of payments to be retained is 10 (Ten) percent of the contract price of which,

a) 5% of the total contract price Pay order/ Bank gurantee will be submitted by the successfull bidder as performance security.

b) 5% will be retained as retention money from each progressive payment.

(After successfull completion of the whole works 5% performance security will be refunded to the contractor)

The amount of Liquidated Damages or in other words Delay Damages is [insert percentage] percent of final Contract price of the uncompleted Works or any part there of it’s per day of delay.
[usually the percent-rate of liquidated damages is set at between 0.05 and 0.10 of ONE (1) percent of final Contract price of the uncompleted Works or any part there of it’s per day of delay]
Guide to application of GCC Sub Clause 28.1 above
[ Liquidated damages is equivalent to an amount to be determined in accordance with the following formula
T LD = VUW x P x n
Where;
T LD = Total amount of Liquidated Damages
VUW = Value of Uncompleted Works (i.e. works not having been completed as of the expiry of the Intended Completion Date plus the works completed after the expiry of the Intended Completion Date). VUW shall be calculated by deducting the value of the completed works under the Contract from the total Contract price.
P = Percent-rate at which the Liquidated Damages shall be imposed for every day of delay of the final Contract price of the uncompleted Works or any part there of.
n = No of days of delay for completion of works under the Contract]
 

The amount of Liquidated Damages or in other words Delay Damages 0.10 of ONE (1) percent of final Contract price of the uncompleted Works or any part there of it’s per day of delay.

The maximum amount of Liquidated Damages for the uncompleted Works or any part thereof is [insert percentage] percent of the final Contract price of the whole of the Works.
[ usually the total amount of liquidated damages shall not exceed ten (10) percent of the final Contract price for the whole of the Works]
 

The maximum amount of Liquidated Damages for the uncompleted Works or any part thereof is 10 (Ten) percent of the final Contract price of the whole of the Works.

The percentage to apply to the contract value of the works not completed, representing the Procuring Entity’s additional cost for completing the uncompleted Works, is [state percentage] percent.

[ usually between ten (10) to twenty (20) percent depending on the nature of the Works]
 

The percentage to apply to the contract value of the works not completed, representing the Procuring Entity’s additional cost for completing the uncompleted Works, is 10 percent.

The arbitration shall be conducted in the place mentioned below;
[state name of place with location and district ]
 

The arbitration shall be conducted in the place mentioned below;

[Railbhaban,16, Abdul Gani Road, Dhaka, Bangladesh]

Allowed to post clarification till [Date and Time]

Allowed to post clarification till : 31-Aug-2022 12:00 PM.

The required average annual construction turnover shall be greater than Tk [insert amount] over the last [state number] years.

[ the required average annual construction  turn over is recommended to be about less than or equal to the estimated annual cash flow for the Contract; however the multiplier may vary from 0.30 to 1.00 ; [ years counting backward from the date of publication of IFT in the newspaper. The period may be  best three (3) years in the last five (5) years or best five (5) years in the last ten (10) years (as appropriate)]
Example:
Estimated Contract Value:  Tk 24 lakh
Contract period:   12 months
Estimated Annual Cash Flow:  Tk 24 lakh
Required average annual construction turn over: Tk 12 lakh, using a multiplier of 0.5.
[for Tenders where the package contains more than one (1) lot, this qualification requirements shall be mentioned separately for each lot in the package]
 

The required average annual construction turnover shall be greater than Tk 20.00 (Twenty) Lakh over the best three (3) years in the last five (5) years.

The minimum amount of liquid assets or working capital or credit facilities of the  Tenderer shall be Tk [state amount]

[usually the required liquid asset is the equivalent of 2-6 months payment flow at the average construction rate (straight line distribution), accessible or available after taking into account the financial requirements of existing commitments. The actual period will depend on the speed with which the PE will pay the Contractor’s monthly certificate, allowing time to prepare an invoice, for the Project Manager’s time to certify it, and at least one month contingency for preparing the cheque and making actual payment.
Example:
Contract Value:   Tk 24 lakh
Contract period:   12 months
Assuming work time:  1 month
Invoice period:    0.5 month
Certification Time:   0.5 month
Contingency Time:   1 month

Therefore, the minimum required liquid asset will be Tk. 6 lakh, i.e. 3 months cash flow based on the above assumptions.]
[for Tenders where the package contains more than one (1) lot, this qualification requirements shall be mentioned separately for each lot in the package]
 

The minimum amount of liquid assets or working capital or credit facilities of the Tenderer shall be Tk 10.00 (Ten) Lakh be submitted as per standard document prescribe form letter of commitment for Bank's Undertaking for Line of Credit.

The minimum capacity shall be:[70%-80% of the official estimated cost]
The following formulae shall be used to calculate the Tender Capacity
Assessed Tender Capacity = (A*N*1.5-B)

Where
A=Maximum value of Works performed in any one year during last five years
N= Completion time of the proposed work in years
B= Value of Existing commitments and works to be completed during the next N Years

For Tenders where the package contains more than one (1) Lot, this qualification requirement shall be mentioned separately for each lot in the package
Note 1: In case the value of N is less than 12 (twelve) months the value of N shall be considered as 01 (one)
 

The minimum capacity shall be: N/A

A satisfactory completion of similar works of at least Tk [insert amount] under [state number] of contract(s) over a period of [state number] years shall be required.

[the minimum value of the similar works under a single or multiple number of  contract(s) is recommended to be between 50  and 75 percent of the estimated cost, rounded off to nearest Taka  thousand, of the proposed work. years counting backward from the date of publication of IFT in the newspaper]

[for Tenders where the package contains more than one (1) lot, this qualification requirements, shall be mentioned separately for each lot in the package]
 

A satisfactory completion of Railway Gang Car repair work of at least Tk1500000 /- under single of contract over a period of last 03 years shall be required.

Tenderer shall submit with its Tender, the following additional documents:

Tenderer shall submit with its Tender, the following additional documents:

1. Valid Trade License.

2. Valid TIN Certificate.

3. VAT Registration Certificate.

4. Documentary evidence of liquid assets

5. Documentary evidence of specific experience

6. Documentary evidence of minimum 01 (One) year of Railway Gang Car repair work experience.
      

The Tender Validity period shall be [state number] days.

[normally 60 to 90 days deemed reasonable]
 

The Tender Validity period shall be 90 (Ninety) days.

The amount of the Tender Security shall be [ state amount ]
[note: Not exceeding three percent (3%) of the official estimated cost but as a fixed amount] 

 

The amount of the Tender Security shall be taka 48000.00 (Forty Eight Thousand) shall be submitted to DFA/PXC, Bangladesh Railway.

The deadline for lodgment of e-Tenders is [state time, and identify AM or PM e.g 10.30 a.m]
[state date, e.g 15 June,2011  ].
 

The deadline for lodgment of e-Tenders is 31-Aug-2022, 12:00 PM.