The following features are included in this release (Latest Version No. 26.1.0) March 2025:

A. For Amendment of e-GP Guideline 2025 (Revised):

1. Formation of Tender Evaluation Committee

1.1 Tender Evaluation Committee (TEC)/Proposal Evaluation Committee (PEC) shall be formed in the following manner:

i. If the approving authority is HOPE or below thereof, TEC/PEC shall be formed with three (3) members, out of which at least one (1) member shall be from another PE.

ii. If the approving authority is above HOPE, the TEC/PEC shall be formed with five (5) members, out of which at least one (1) member shall be external (i.e. from outside of the concerned agency/ministry/ division/any other agency under the concerned ministry/division).

iii. In all of the above cases, at least one (1) member of the TEC/PEC shall be from the concerned procuring entity.

2. Upload Document for Official Cost Estimate

2.1 During Tender Notice & Document Preparation and Corrigendum, PE shall enter the Official Cost Estimate (OCE) and upload the scanned copy of the approved Official Cost Estimate before inviting the Tender

3. Calculation and Comparison of Decimal Value

3.1 Any financial offer/quote/values entered by the Tenderers/Applicants/Consultants shall contain more than three (3) digit after decimal point. Then e-GP System shall calculate and compare of decimal value in following manner:

iv. If the values entered contain more than three (3) digits after decimal point, the e-GP System shall automatically truncate after first three (3) digits without rounding.

v. If the entered value contains less than three (3) digits after decimal point, the e-GP System shall automatically pad zeros to make three digits after decimal point.

vi. Any calculated financial offer/quote/value containing figures after decimal point, shall be stored and used for processing, calculation and comparison in the e-GP System only up to three (3) digits after decimal point applying the same rule as above.

4. Auto Opening Tender/Proposal

4.1 A separate Tender Opening Committee (TOC)/ Proposal Opening Committee (POC) shall not be formed.

4.2 e-GP System shall automatically open the Tenders/Applications/EOIs/Proposals after the deadline of Tender/Application/EOI/ Proposal submission deadline as configured and published in the e-GP System.

4.3 The System shall automatically generate Tender/Proposal Opening Report (TOR/POR) after opening the Tenders/Applications/EOIs/ Proposals.

B. For Enhancement of e-GP System

5. Development of Physical Service or Non-Consulting Service

5.1 In STD e-PSN and e-PSN (Manpower) has been incorporated in e-GP System where, some functionality has been added in the during add package, proposal document preparation and proposal evaluation. Except these, other functionality has been remained unchanged for proposal submission, opening, evaluation, notification of award and contract signing.

Add Package in APP

5.2 During add package for service procurement, PE will:

i. Select the Procurement Nature as “Services”

ii. Select Service Type as “Non-Consulting Service”

iii. Select PSN

iv. For Manpower Supply, PE has to select Procurement Method OSTETM and for non-manpower, PE has to select Procurement Method OTM.

PSN (OTM)

5.3 PE can create proposals by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).

5.4 PE can enter phasing of service to divide service into distinct and manageable phases or stages.

5.5 PE will select Standard Tender/Proposal Document ‘e-PSN’

5.6 PE will prepare Tender Document and send the tender notice and document to Approving Authority through workflow for approval and publish in e-GP System.

5.7 Tenderer will pay tender document fee, submit tender security, prepare tender and complete the final submission.

5.8 Tender Evaluation Committee (TEC) will evaluate the tender, generate evaluation report and send the evaluation report to Approving Authority through workflow for contract approval.

5.9 After approving the contract, PE will Issue NOA and proceed to sign the contract.

PSN (OSTETM)

5.10 PE can create PSN proposals by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).

5.11 PE sets the passing points for Technical Evaluation.

5.12 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation.

5.13 PE can enter phasing of service to divide service into distinct and manageable phases or stages.

5.14 PE will select Standard Tender/Proposal Document 'e-PSN (Manpower)'.

5.15 During Proposal Document Preparation, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.

5.16 Tenderer has to submit Proposal Document Fee and Proposal Security.

5.17 During clarification in Proposal Evaluation, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.

5.18 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.

5.19 After signing the Proposal Evaluation Report 1, Approving Authority will approve the technical evaluation through workflow.

5.20 TEC Chairperson can save the Price Comparison Report (PCR).

5.21 Following the save action on the price comparison report, T1L1 Report 2 is generated, which includes Technical Points, Financial Score and Combined Score of the consultants.

5.22 Proposal Evaluation Committee can start negotiations after saving the PER2.

5.23 Once all the evaluation reports are signed by all TEC members, it can be sent to Approving Authority through workflow for contract approval.

5.24 After approving the contract, PE will Issue NOA and proceed to sign the contract.

6. Development of Individual Consultant of Service

6.1 Individual Consultant has been incorporated in e-GP System where, some functionality has been added in the during add package, proposal document preparation and proposal evaluation. Except these, other functionality has been remained unchanged for proposal submission, opening, notification of award and contract signing of service proposal.

Add Package in APP

6.2 During add package details for Individual Consultant, PE will:

i. Select the Procurement Nature as “Service”

ii. Select Service Type as “Professional & Intellectual Service”

iii. Select RFA

iv. Select Procurement Method as “Individual Consultant”

6.3 While adding package dates, PE will select dates for RFA.

RFA

6.4 PE can create RFA proposals by selecting the contract type, specifying particular information of dates and preference for foreign firm involvement (encourage or discourage).

6.5 In RFA, PE will enter Passing Points for Technical Evaluation.

6.6 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation

6.7 PE can enter phasing of service to divide service into distinct and manageable phases or stages.

6.8 For RFA, PE can select Standard Tender/Proposal Document e-PS4 (RFA).

6.9 During Proposal Preparation for RFA, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.

6.10 Tenderers are not required to submit any fee for participating in RFA.

6.11 In clarification, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.

6.12 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.

6.13 After Finalize Responsiveness, top 7 (seven) scorer of the consultant’s will be eligible for next evaluation, other Consultant’s will be automatically eliminated by the e-GP System.

6.14 After signing the Proposal Evaluation Report 1, TEC Chairperson enter the Interview Point.

6.15 TEC Chairperson finalize Interview Point. In this stage system will show the combine score by adding technical point and interview point of consultant.

6.16 After finalizing the Interview Points, TEC Chairperson can save the Price Comparison Report (PCR).

6.17 Following the save action on the price comparison report, Proposal Evaluation Report 2 (PER2) is generated, which includes Rank and Technical Points of the consultants.

6.18 After saving the Price Comparison Report (PCR), top 3 scorer of the responsive consultant’s will be eligible for next evaluation, other Consultant’s will be automatically eliminated by the e-GP System.

6.19 Proposal Evaluation Committee can start negotiations after saving the PER2.

6.20 Once all the evaluation reports are signed by all TEC members, it can be sent for approval.

6.21 PE will Issue NOA after the RFA is approved by Approving Authority and proceed to sign the contract.

7. Development of Fixed Budget Selection of Service

7.1 Fixed Budget Selection has been incorporated in e-GP System where, some functionality has been added in the during add package, proposal document preparation and proposal evaluation. Except these, other functionality has been remained unchanged for proposal submission, opening, notification of award and contract signing of service proposal.

Add Package in APP

7.2 During add package details for service procurement, PE will:

i. Select the Procurement Nature as “Service”

ii. Select Service Type as “Professional & Intellectual Service”

iii. Select REOI

iv. Select Procurement Method as “Selection under a Fixed Budget”

7.3 While adding package dates, PEs will select dates for REOI and RFP.

REOI

7.4 PEs can create REOI proposals by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).

7.5 Multiple phases can now be added to an REOI.

7.6 When creating an REOI proposal, PE will select a Standard Tender/Proposal Document from two options available in the STD dropdown: "e-PS7" and "e-REOI”.

7.7 Under Document tab, Procuring Entity will configure Technical Evaluation Points by selecting sub-criteria for different criteria, which allows evaluation committee to give rating during the assessment.

7.8 Tenderers are not required to submit any fee for participating in REOI.

7.9 Throughout the evaluation process, TEC Nominated Members will provide ratings to all tenderer for each sub-criterion as defined by the PE during the proposal preparation phase.

7.10 Ratings given by the TEC committee will be displayed in the Proposal Evaluation Report 1.

7.11 After the approval of the Proposal Evaluation Report a "Create RFP" link will appear under the notice tab, allowing RFP creation with a click.

RFP

7.12 In RFP, PE will enter Passing Points for Technical Evaluation.

7.13 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation.

7.14 PE can enter phasing of service to divide service into distinct and manageable phases or stages.

7.15 For RFP, PEs can choose between two Standard Tender/Proposal Document in the dropdown: 'e-PS7' and 'e-REOI'.

7.16 During Proposal Preparation for RFP, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.

7.17 Only the tenderers who have passed the REOI phase are eligible to participate in the RFP phase.

7.18 Tenderers are not required to submit any fee for participating in RFP.

7.19 In clarification, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.

7.20 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.

7.21 After the approval of the Proposal Evaluation Report 1, TEC Chairperson decrypts the financial form. Thereby the link to view and save the price comparison report is established.

7.22 The responsive consultants those evaluated price is above the Official Cost Estimate (OCE), shall be eliminated automatically by the system and rest of the responsive consultants will be eligible for financial evaluation, price comparison and so on.

7.23 Following the save action on the price comparison report, T1L1 report is generated, which includes Technical Points, Financial Score and Combined Score of the consultants.

7.24 Proposal Evaluation Committee can start negotiations after saving T1L1 report.

7.25 Once all the evaluation reports are signed by all TEC members, it can be sent for approval.

7.26 PE will Issue NOA after the RFP is approved by Approving Authority and proceed to sign the contract.

8. Debarment Module

8.1 System will allow Bangla character in the comment field. So that, PE, Tenderer, HOPE and Review Committee can put their comments in Bangla.

9. Tender Security

9.1 After signing the contract,

i. System will automatically send Tender Security release request to Branch Checker.

ii. System will automatically send e-mail to Tenderer, PE and Branch Checker in e-GP mailbox.

iii. System will automatically send SMS to Tenderer in their registered mobile number.

10. Integration with Document Verification System (DVS)

10.1 A new Tab “Financial Statement” has been added in the Tenderer Database where Tenderer verify their document from DVS using the Document Verification Code (DVC).

10.2 Tenderer can search following information of Audited Financial Statement from DVS using the Document Verification Code (DVC):

i. Auditor Firm Name

ii. Auditor Name

iii. Tax Identification Number (TIN)

iv. Business Identification Number (BIN)

v. Trade License Number

vi. Registrar of Joint Stock Companies (RJSC)

vii. Date of Issue

viii. Audit Period From

ix. Audit Period To

x. Key Information

xi. Gross Revenue Shown in IS

xii. Profit Before Taxes

xiii. Retained Earnings

xiv. Total Assets

xv. Total Liabilities less Shareholders' Equity

10.3 Tenderer can save their above information in in the Tenderer Database.

10.4 Once saved the information in Tenderer Database, Tenderer can view it in details and save it as pdf from Tenderer Database.

11. Integration with e-PMIS

11.1 The integration of project with e-PMIS has been incorporated in e-GP System so that project information will be loaded in e-GP System from the e-PMIS System.

12. Integration with e-Sign

12.1 The integration of e-Sign with Bangladesh Computer Council (BCC) has been incorporated in e-GP System during contract signing.

13. e-Audit Module

13.1 A new tab “Audit Consent” has been added in the CMS Dashboard in Audit Module where Audit User can give their Audit Consent for CMS audit of that tender.

14. Framework Agreement

14.1 In Framework Contract, if contract duration is less than one quarter then Performance Security will be calculated based on one quarter otherwise it will be calculated based on contract duration.

15. User Management and Others

15.1 While creating new user and updating company information by Tenderer, User Interface (UI) design has been changed as either Business Identification Number (BIN) or VAT Registration Number is mandatory.

15.2 After adding the official estimated cost, if PE can view or edit the official estimated cost before tender opening, then the PE shall ensure their authenticity with a password and mobile OTP.

15.3 Mobile OTP expiration time will be 2 (two) minutes instead of 5 (five) minutes during,

i. Every type of user's profile update with OTP Verification

ii. After login page's OTP Verification

iii. Check OTP verification in iBAS++

iv. Check OTP Verification in NOA Decline

v. Check OTP Verification in Bid Withdrawal/Modification

vi. Check OTP Verification in View/Edit official estimated cost.

16. e-CMS Module

16.1 VAT and AIT will not be mandatory during payment of retention money return bill.

16.2 TIN, Mobile Number and gender validation has been added before sending bill to iBAS++.

16.3 Additional 3 (three) contract termination reason has been added in the e-GP System:

i. For Public Interest

ii. For Convenience

iii. For Contractor/Consultant's Fault

17. Tender Preparation and Submission

17.1 In Docs Tab, if Tenderer/Consultant disagreeing with the terms and conditions of the tender/proposal then mobile or email OTP verification shall be required.

The following features are included in this release (Version No. 25.1.0) October 2024:

1. Development of Red Flag Monitoring and Reporting Tool

1.1 Red flag has been developed in e-GP System, now TEC and Contract Approval Workflow Users will get the following red flags:
i. If no. of tender submission is less than 30% of no. of Tender Document purchasing.
ii. If single bid is happening for a tender.
iii. If only one tenderer is technically responsive among the participants.
iv. If same tenderer is re-bid in same order during re-tendering.
1.2 In PE, HOPE, Secretary and Minister dashboard, a new sub-menu “Red Flag Report” has been added under the “Report” menu where they will get the red flag monitoring report and search any red flag using the search criteria.

2. Service Procurement for e-PS8

Add Package in APP
2.1 During add package details for service procurement, PE will:
i. Select the Procurement Nature as “Service”
ii. Select Service Type
iii. Select EOI or RFA or RFP
iv. Select Procurement Method
2.2 While adding package dates, PEs will select dates for EOI and RFP.

REOI
2.3 PEs can create REOI proposals by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).
2.4 Multiple phases can now be added to an REOI.
2.5 When creating an REOI proposal, PE will select a Standard Tender/Proposal Document from two options available in the STD dropdown: "e-PS8" and "e-REOI”.
2.6 Under Document tab, PE will configure Technical Evaluation Points by selecting sub-criteria for different criteria, which allows evaluation committee to give rating during the assessment.
2.7 Tenderers are not required to submit any fee for participating in REOI.
2.8 Throughout the evaluation process, TEC Nominated Members will provide ratings to all tenderer for each sub-criterion as defined by the PE during the proposal preparation phase.
2.9 Ratings given by the TEC committee will be displayed in the Proposal Evaluation Report 1.
2.10 After the approval of the Proposal Evaluation Report a "Create RFP" link will appear under the notice tab, allowing RFP creation with a click.

RFP
2.11 In RFP, PE will enter Passing Points for Technical Evaluation.
2.12 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation.
2.13 PE can enter phasing of service to divide service into distinct and manageable phases or stages.
2.14 For RFP, PEs can choose between two Standard Tender/Proposal Document in the dropdown: “e-PS8” and “e-REOI”.
2.15 During Proposal Preparation for RFP, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.
2.16 Only the tenderers who have passed the REOI phase are eligible to participate in the RFP phase.
2.17 Tenderers are not required to submit any fee for participating in RFP.
2.18 In clarification, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.
2.19 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.
2.20 After the approval of the Proposal Evaluation Report 1, TEC Chairperson decrypts the financial form. Thereby the link to view and save the price comparison report is established.
2.21 Following the save action on the price comparison report, T1L1 report is generated, which includes Technical Points, Financial Score and Combined Score of the consultants.
2.22 Proposal Evaluation Committee can start negotiations after saving T1L1 report.
2.23 Once all the evaluation reports are signed by all TEC members, it can be sent for approval.
2.24 PE will Issue NOA after the RFP is approved by Approving Authority and proceed to sign the contract.

3. Service Procurement for Single Source Selection

Add Package in APP
3.1 During add package details for service procurement, PE will:
i. Select the Procurement Nature as “Service”
ii. Select Service Type
iii. Select RFP
iv. Select Procurement Method as “Single Source Selection”
3.2 While adding package dates, PEs will select dates for RFP.

RFP
3.3 PE can create RFP notice by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).
3.4 In RFP, PE will enter Passing Points for Technical Evaluation.
3.5 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation.
3.6 PE can enter phasing of service to divide service into distinct and manageable phases or stages.
3.7 PE can choose between two Standard Tender/Proposal Document in the dropdown: 'e-PS7' and 'e-PS8'.
3.8 PE will select a tenderer for single source.
3.9 During Proposal Document Preparation for RFP, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.
3.10 Tenderers are not required to submit any fee for participating in RFP.
3.11 In clarification, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.
3.12 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.
3.13 After the approval of the Proposal Evaluation Report 1, TEC Chairperson decrypts the financial form. Thereby the link to view and save the price comparison report is established.
3.14 Following the save action on the price comparison report, T1L1 report is generated, which includes Technical Points, Financial Score and Combined Score of the consultants.
3.15 Proposal Evaluation Committee can start negotiations after saving T1L1 report.
3.16 Once all the evaluation reports are signed by all TEC members, it can be sent for approval.
3.17 PE will Issue NOA after the RFP is approved by Approving Authority and proceed to sign the contract.

4. International Tendering for One Stage Two Envelope Tendering Method (OSTETM)
4.1 OSTETM is enabled for ICT. Some different features for OSTETM ICT tenders are:
i. Only technical forms will be open by Opening Committee
ii. Financial forms will be open by Evaluation Committee
iii. The Generate Evaluation Amount button will be enabled after financial forms decryption.

5. User Management
5.1 In e-GP Admin Dashboard, a new menu “Prime Minister/Chief Advisor” has been added under Manager User where:
i. e-GP Admin can create a prime minister user.
ii. e-GP Admin can edit a prime minister user.
iii. e-GP Admin can transfer prime minister user.
iv. If a user has Minister role then the e-GP admin can transfer this user as Prime Minister/Chief Advisor. After completing the transfer, the transferred user will be found in the Prime Minister User list.
v. If e-GP admin transfers a Prime Minister User as a Non-Prime Minister User, the transferred user will be found in the Government User list.

6. Project Creation
6.1 In Organization Admin Dashboard, a new field “Positive Impact on Environment” has been added during creation of new project and modification of old project. In this field, Organization Admin will enter the percentage value of Positive Impact on Environment from the dropdown list.

7. Tender Document Preparation
7.1 During Tender Document Preparation, PE can create new technical form in the Tender Document Preparation page.

8. Re-evaluation of OSTETM Tender
8.1 In OSTETM tender, Approving Authority can recommend for “Financial Re-evaluation” and “Technical & Financial Re-evaluation”, where:
i. In case of Financial Re-evaluation, TEC will start the financial re-evaluation by completing the Post Qualification.
ii. In case of Technical & Financial Re-evaluation, TEC will start the technical re-evaluation from seek clarification/ form wise evaluation.

9. Contract Approval
9.1 If the approver of Contract Approval Workflow is minister and the Minister is Prime Minister then PE can upload the decision and files in favor of the approver in the system.

10. e-CMS Configuration
10.1 During e-CMS configuration under the STD menu of e-GP Admin Dashboard,
i. A new column “Applicable in NOA” has been added in “Configure e-CMS Automated PCC” table.
ii. e-GP Admin will select yes/no for each PCC clause based on the applicability of that PCC clause before NOA issuance.

11. Complaint Management
11.1 In DG CPTU dashboard for Complaint Management, two new tabs “Assigned” and “Not Assigned” has been added under the “Complaint Process” submenu where:
i. The “Assigned” tab will be shown the complaints those are already assigned to review panel.
ii. The “Not Assigned” tab will be shown the complaints those are not assigned to review panel.

12. Debarment
12.1 After sending the debarment to HOPE by PE then the action date and time of PE will be shown in HOPE and Review Committee dashboard.
12.2 To form Review Committee by HOPE, “Debarment Start Date” and “Debarment End Date” are not required. After replying all members of Review Committee, HOPE will be able to select “Debarment Start Date” and “Debarment End Date” if HOPE wants to approve the Debarment.
12.3 In the Review Committee Dashboard, the Review Committee can upload documents while processes the Debarment.
 

The following features are included in this release (Version No. 24.1.0) July 2024:

1. Offline Tender and Offline Contract Information
1.1 A new sub-menu, “Offline Data” has been included under the “Other Activities” menu in PE Dashboard where the submenus as follows:
i. Create Offline Tender
ii. My Offline Tender
iii. All Offline Tender
iv. Create Contract Award
v. My Offline Awarded Contract
vi. All Offline Awarded Contract
1.2 In “Create Offline Tender” submenu, PE can create offline tender where PE will search the APP and Package then the PE information, Key Information, Funding information and some of Particular Information will be loaded by the system and PE will enter the offline tender information. After giving the offline tender information, PE will be able to save or approve it.
1.3 In “My Offline Tender” submenu, three tabs such as “Under Preparation”, “Live” and “Archive” have been recognized where PE can search specific offline tender using the search criteria.
i. In “Under Preparation” Tab, all under prepared offline tender has been shown by default and PE can edit specific offline tender.
ii. In “Live” Tab, all live offline tender has been shown by default and PE can create corrigendum for specific offline tender.
iii. In “Archive” Tab, all archive offline tender has been shown by default and PE can create contract award for specific offline tender.
1.4 In “All Offline Tender” submenu, two tabs such as “Live” and Archive have been recognized where PE can search specific offline tender using the search criteria.
1.5 In “Create Contract Award” submenu, PE can create offline contract award where PE will search the APP and Package then the PE information, Key Information, Funding information and some of Particular Information will be loaded by the system and PE will enter the offline contract information. PE will be able to save or approve the offline contract award information.
1.6 In “My Offline Awarded Contract” submenu, all offline awarded contracts in that PE office will be shown in two categories as Pending and Approved. Where the draft offline awarded contract will be shown under “Pending” tab and the approved offline awarded contract will be shown under “Approved” tab. PE can edit the contract awarded information under Pending” tab.
1.7 In “All Offline Awarded Contract” submenu, all offline awarded contracts of that organization will be shown.
1.8 If permitted by e-GP Admin, ONM User will be able to add the offline tender and offline contract.

2. International Competitive Tendering (ICT) for Goods
2.1 Following users can view the details of Supplier VAT Calculation:
i. TEC Members
ii. Contract Approval Workflow Users (Initiator, Reviewer and Approver)
iii. PE from evaluation report after contract approval
iv. Winning Bidder after issuing the NOA
v. Auditors of e-Audit Module.

3. Enhancement of Retention Money and Performance Security due to Front Loading
3.1 The percentage of following information will be shown in TER4:
a) The payments to be retained (as per PCC)
b) Performance Security (as per TDS)
c) Retention Money
d) Performance Security Amount
e) Recommended Performance Security Amount (Including Retention Money) for Front Loading
3.2 The percentage of following information will be shown during adding Performance Security in NOA:
a) The Proportion of payments to be retained (as per PCC)
b) Performance Security Amount
c) Recommended Performance Security Amount (Including Retention Money) for Front Loading
3.3 The following information will be shown during adding payment details of an invoice in CMS:
a) The percentage of Retention Money
b) The amount of Retention Money

4. e-CMS Module
4.1 During processing the invoice, different types of invoice status has been enabled from raise invoice by Contractor to accept invoice by Accounts Officer.
4.2 For retention money refund invoice, retention money amount will be displayed during invoice generation by contractor.
4.3 In eCMS payment, OTP has been enabled for PE before sending the bill from e-GP System to iBAS++.

5. Tenderer Registration, Tender Cancellation and Others
5.1 System will store company information before final submission of a tender and show that information during final submission and different reports (opening report, evaluation report, NOA, etc.) for that tender even if company information is changed after storing that information.
5.2 If company information and tenderer information is changed, the change history will be stored and shown in View Profile.
5.3 A new column "Created Date" has been added in the user transfer history of view of user profile and different types of committee (TEC/PEC, TOC/POC, TSC, etc.) details.
5.4 In the opening and evaluation report, always system will show the current information (Name and Designation) of the signatory user at the time of the signature.
5.5 The following version of Internet Browser have been made as compatible to access e-GP System:
i. Mozilla Firefox 113.x or above
ii. Google Chrome 109.x or above
iii. Microsoft Edge 109.x or above

6. Others
6.1 International Tenderer shall pay registration and renewal fee through USD only.
6.2 For ICT Tender, International Tenderer shall pay Tender Document Fee and submit Tender Security through USD only. But for NCT Tender, International Tenderer shall pay these through BDT only.
6.3 If Supplier/Contractor/Consultant is JVCA then system will display the JVCA partners name within bracket along with JVCA Name in the contract details page.
6.4 The following version of Internet Browser have been made as compatible to access e-GP System:
i. Mozilla Firefox 113.x or above
ii. Google Chrome 109.x or above
iii. Microsoft Edge 109.x or above  

The following features are included in this release (Version No. 23.1.0) March 2024:

1. Framework Agreement

Call Off Order

1.1 PE users now have the ability to modify delivery timelines (edit days) in the Commencement of Works under CMS menu. Where, PE can adjust delivery date but cannot change item quantities, and their delivery points.

1.2 PE users will now find an additional tab labeled "Call Off Order" in the CMS menu when the contract is a framework agreement.

1.3 PE users can create a call off order by providing a call off description only, without entering other details. After creating the call off order, PE users must send the call off order to the supplier for consent before initiating a new one.

1.4 PE users have the flexibility to edit the description of the call off order before sending it to the supplier for consent.

1.5 PE users can conveniently edit item quantities, delivery points, and delivery dates directly from the "Call Off Order" link.
1.6 PE users will have access to all forms under any call off order and can modify items, dates, and delivery points based on the specific form. PE can edit quantities up to the total quantities mentioned in the form. Additionally, PE has the flexibility to select 0 quantity for any item based on the necessity of the item in that call off order.
1.7 All editing operations will be saved in detail, allowing PE users to view the changes made, and history of modifications.
1.8 After adding and editing, PE users can send the modified details to the supplier, seeking their consent.
1.9 The supplier can review the call off order and express agreement or disagreement with the PE's decision.
1.10 If the supplier disagrees, they can select the "Disagree" option from the dropdown menu, and upon saving, the call off order will be returned to PE. PE can then make necessary edits to the call off order and resend it to the supplier for reconsideration.
1.11 PE users have the capability to upload documents under each call off order. Documents can be viewed separately for each call off order.
1.12 Once the supplier agrees with a call off order, PE users can proceed to create a new call off order and previous call off orders will be frozen, PE users will only have the capability to view them.

2. Re-structure of Tender Preparation & Submission Module based on the e-CMS Module and Tenderer Database for e-PG2 and e-PG3:

Tender Document Preparation and Corrigendum
2.1 PE shall add PCC Clauses for e-CMS of e-PG2 and e-PG3 STD during Tender Document Preparation.
2.2 PE can amend the PCC clauses for e-CMS of e-PG2 and e-PG3 STD during Corrigendum.

NOA and Contract Sign
2.3 PE shall add/edit the PCC clauses for e-CMS of STD e-PG2 and e-PG3 during issuing NOA.
2.4 For e-PG3, the suggested advance Amount percentage will come automatically from the PCC. PE can change this percentage during issuing NOA.
2.5 Draft contract will be available for e-PG2 and e-PG3.

3. Tenderer Database
3.1 Govt Undertaking User will be able to access Tenderer Database Menu and can be able to add Experience and Payment Certificate in Tenderer Database.

4. e-Audit Module
4.1 For ongoing contract, CMS Dashboard has been enabled in e-Audit Module so that Audit User can view CMS information of ongoing contract as follows:
i. Site Handover Date, Commencement Date, Contract Start Date and Contract Completion Date.
ii. Detail of Sectional Completion History and Activities Progress History
iii. Work Sub-Delegation information (if any)
iv. Measurement Book (MB)
v. Contractor’s bill payment history
vi. Interim and Overall Physical Progress
vii. Financial Progress
viii. Contract Amendment details.
ix. Contract Termination history.

5. Tenderer Registration
5.1 During tenderer registration as Bangladeshi nationality, if company legal status is proprietor then company owner's National ID need to be verified.
5.2 For registered tenderer of Bangladeshi nationality, if Company Legal Status is proprietorship then company National ID can be verified through profile update.
5.3 If the Company Owner and their authorized user are the same person, then the user can use the Company Owner’s National ID while updating Personal Details. There is a checkbox at the top of the Personal Details page. If checked, Company Owner information will be placed in respected fields.

6. Enhancement of Contract Signing
6.1 PE and Tenderer can view some information regarding this in the contract sign tab.
6.2 PE and Tenderer can download the digital signature tool from the contract sign tab.
6.3 PE has to generate a draft contract first. Then, the Tenderer has to download the Draft Contract as a PDF and sign that document with previously downloaded Digital Signature Tools.
6.4 PE has to download the Tenderer's signed document and sign again digitally with the previously downloaded digital signature tool.
6.5 PE has to enter contract agreement information and upload only one digitally signed PDF which contains Two signatures (Tenderer's and PE's) and submit the Contract Agreement.

7. Others

7.1 During Tender Participation, Tenderer can’t insert more than 4 digits in the following fields in Activities Form:

i. Duration of Activity Start (In Days) [Insert days from Possession Date]

ii. Activity Duration (In Days)

7.2 In the Tender Opening Tab, an additional row has been removed which appears at the beginning of the form list in the TOC Dashboard..

7.3 Bank Admin can save the Bank Reconciliation Report in CSV format for all types of tender payments and registration fees.

7.4 e-PMIS system can verify their user's NID with NID Database through e-GP Training Server. From now on, they will be able to verify their user's NID through e-GP Production Server.
 

The following features are included in this release (Latest Version No. 22.1.0):

1. Framework Agreement

In e-GP Home Page

1.1 The contracts of framework agreement will be shown:

i. In the search result of e-Tenders and e-Contracts.

ii. In the advance searching result of e-Tenders and e-Contracts.

Add Package in APP

1.2 PE will create an APP package for Framework Agreement of Goods procurement.

1.3 Only the Procurement Method "Open Tendering Method (OTM)" and "Limited Tendering Method (LTM)" will be applicable for framework agreement.

1.4 The PE, who creates the package will be the “Lead PE” and his PE Office will be the “Lead PE Office”. If required, the Lead PE can add multiple PE Office under a framework agreement.

1.5 The information related to framework agreement will be shown in the view of APP package and report of APP package as follows:

i. The package is eligible or not for the framework agreement.

ii. Mapped PE Offices for the framework agreement.

1.6 Lead PE or AU (Lead PE Office) can edit and revise mapped PE Offices if needed.

1.7 The APPs of Framework Agreement will be shown in the My APP list.

1.8 Lead PE will get the Framework Agreement in APP Dashboard and can be able to perform all activities for the Framework Agreement such as View, Edit Package Detail, Edit Framework Office, Edit Dates, Remove and Report.

1.9 The PEs of mapped PE Office for Framework Agreement will get the Framework Agreement in their APP Dashboard and only can view the package details and report of that APP Package.

1.10 In the APP Dashboard, Framework Agreement will be shown in the “Procurement Nature, Procurement Type” column of Package Details list for the Framework Agreement package.

1.11 While PE/AU will revise a package with framework agreement, then framework agreement related information will show in revision page.

Tender Notice and Document Preparation

1.12 PE will create tenders for Framework Agreement using STD e-PG3A.

1.13 The information related to framework agreement will be shown in the tender notice such as:

i. The package is eligible or not for the framework agreement.

ii. Mapped PE Offices for the framework agreement.

Notification of Award (NOA)

1.14 During NOA issuance, PE shall enter the percentage (%) of Performance Security for the framework agreement.

1.15 The system will calculate the Performance Security Amount by the multiplication of Contract Amount in BDT and Percentage (%) of Performance Security, and dividing the one-third of total duration of contract in month.

Others

1.16 To search the tenders with framework agreement, Framework Agreement is added as a search criterion in the following position:

i. In the advance search panel of e-Tenders in e-GP Home Page

ii. In the search panel of All Tender for Government Users (PE, AU, TOC/POC, TEC/PEC, HOPE, Secretary, Minister, etc.) and Tenderers Dashboard

iii. In the search panel of DLI1 Report under Organization Admin Dashboard.

iv. The tender list during JVCA formation.

1.17 If the tender is a framework agreement, then all list related to tender will show “Framework Agreement” beside the Procurement Nature (Goods).

2. Service Module

Add Package in APP

2.1 During add package details for service procurement, PE will:

2.1.1 Select the Procurement Nature as “Service”

2.1.2 Select Service Type

2.1.3 Select EOI or RFA or RFP

2.1.4 Select Procurement Method

2.2 While adding package dates, PEs will select dates for EOI and RFP.

REOI

2.3 PEs can create REOI proposals by selecting the contract type, specifying particular information of dates, and preference for foreign firm involvement (encourage or discourage).

2.4 Multiple phases can now be added to an REOI.

2.5 When creating an REOI proposal, PE will select a Standard Tender/Proposal Document from two options available in the STD dropdown: "e-PS7" and "e-REOI”.

2.6 Under Document tab, Procuring Entity will configure Technical Evaluation Points by selecting sub-criteria for different criteria, which allows evaluation committee to give rating during the assessment.

2.7 Tenderers are not required to submit any fee for participating in REOI.

2.8 Throughout the evaluation process, TEC Nominated Members will provide ratings to all tenderer for each sub-criteria as defined by the PE during the proposal preparation phase.

2.9 Ratings given by the TEC committee will be displayed in the Proposal Evaluation Report 1.

2.10 After the approval of the Proposal Evaluation Report a "Create RFP" link will appear under the notice tab, allowing RFP creation with a click.

RFP

2.11 In RFP, PE will enter Passing Points for Technical Evaluation.

2.12 PE sets the Weightage for Technical Evaluation in percentage, and the system calculates the remaining percentage automatically for Financial Evaluation.

2.13 PE can enter phasing of service to divide service into distinct and manageable phases or stages.

2.14 For RFP, PEs can choose between two Standard Tender/Proposal Document in the dropdown: 'e-PS7' and 'e-REOI'.

2.15 During Proposal Preparation for RFP, PE will configure points in several criteria within each technical form, where the total point does not exceed 100.

2.16 Only the tenderers who have passed the REOI phase are eligible to participate in the RFP phase.

2.17 Tenderers are not required to submit any fee for participating in RFP.

2.18 In clarification, TEC Nominated Member will assign ratings to consultants in each sub-criterion. Scores are calculated automatically according to the rating weightage and allocated point in each sub criteria, as defined in document preparation stage.

2.19 In Finalize Responsiveness, TEC Chairperson can view consultant's total obtained score. The result section clearly indicates whether the consultant has passed or failed this criterion.

2.20 After the approval of the Proposal Evaluation Report 1, TEC Chairperson decrypts the financial form. Thereby the link to view and save the price comparison report is established.

2.21 Following the save action on the price comparison report, T1L1 report is generated, which includes Technical Points, Financial Score and Combined Score of the consultants.

2.22 Proposal Evaluation Committee can start negotiations after saving T1L1 report.

2.23 Once all the evaluation reports are signed by all TEC members, it can be sent for approval.

2.24 PE will Issue NOA after the RFP is approved by Approving Authority and proceed to sign the contract.

3. e-CMS Module for e-PW2a (For GOB Fund only) and e-PW2b

3.1 e-CMS Module has been applied as mandatory in e-GP System for STD e-PW2a (For GOB Fund only) and e-PW2b.

Tender Document Preparation

3.2 In Tender Document Preparation, Particular Condition of Contract (PCC) has been divided into three sections as “PCC (to fill in)”, “PCC (not editable)” and “View”. Where:

i. In PCC (to fill in) section, different Sub-clauses has been included for STD e-PW2a and e-PW2b where PE shall add the appropriate data under each Sub-clause as follows:

a) For STD e-PW2a(For GOB Fund only), PCC (to fill in) section has been included with PCC Sub-clauses 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28(f), 29.2, 31.1, 31.2, 38.1 and 40(b).

b) For STD e-PW2b, PCC (to fill in) section has been included with PCC Sub-clauses 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28.1, 30.1, 30.2, 37.1 and 39.2.

ii. The PCC (not editable) section has been included with PCC Sub-clauses 1(r) as read only mode for STD e-PW2a (For GOB Fund only) and e-PW2b.

iii. In PCC “View” section, different Sub-clauses has been included as read only mode for STD e-PW2a(For GOB Fund only) and e-PW2b as follows:

a) For STD e-PW2a(For GOB Fund only), PCC “View” section has been included with PCC Sub-clause 1(r), 1(s), 1(t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28(f), 29.2, 31.1, 31.2, 38.1 and 40(b) as read only mode.

b) For STD e-PW2b, PCC “View” section has been included with PCC Sub-clause 1(r), 1(s), 1(t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28.1, 30.1, 30.2 37.1 and 39.2 as read only mode.

3.3 In Section 5 (Tender and Contract Forms) for STD e-PW2a(For GOB Fund only) and e-PW2b, a new form “Activities Form” has been included and it will be automatically filled up with default data.

Tender Corrigendum/Amendment

3.4 In Corrigendum/Amendment for e-PW2a(For GOB Fund only) and e-PW2b, PE can modify data under PCC (to fill in) section, Activities Form and others which could be performed before.

Tender Submission

3.5 During Tender Preparation for e-PW2a(For GOB Fund only) and e-PW2b, the Tenderer shall fill the Activities Form accordingly.

Tender Opening

3.6 During Tender Opening for e-PW2a(For GOB Fund only) and e-PW2b, TOC shall decrypt the “Activities Form” such as decryption of other forms.

Tender Evaluation

3.7 The “Activities Form” will be added in the form list under Clarification Tab where TEC can perform clarification activity on this form.

3.8 In TER4 for STD e-PW2a(For GOB Fund only), The Chairperson of TEC shall recommend the Performance Security for Front Loading as “Yes” or “No”. Where:

i. If “Yes” is selected then the Percentage of Performance Security will be mentioned which must be greater than 10% but not more than 25%.

ii. All of the Member of TEC can see the recommendation of Performance Security for Front Loading.

Notification of Award (NOA)

3.9 In the NOA tab, Particular Condition of Contract (PCC) has been divided into four sections as “PCC (to fill in)”, “PCC (already fill in)” “PCC (not editable)” and “View”. Where:

i. The PCC (to fill in) section has been included with PCC Sub-clauses 1(s) for STD e-PW2a (For GOB Fund only) and e-PW2b where PE shall add the appropriate data under the Sub-clause.

ii. In PCC (already fill in) section, different Sub-clauses has been included for STD e-PW2a(For GOB Fund only) and e-PW2b where PE can edit the data under each Sub-clause as follows:

a) For STD e-PW2a(For GOB Fund only), PCC (to fill in) section has been included with PCC Sub-clauses 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28(f), 38.1 and 40(b).

c) For STD e-PW2b, PCC (to fill in) section has been included with PCC Sub-clauses 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28.1, 37.1 and 39.2.

iii. In PCC (not editable) section, different Sub-clauses has been included as read only mode for STD e-PW2a(For GOB Fund only) and e-PW2b as follows:

a) For STD e-PW2a(For GOB Fund only), PCC (not editable) section has been included with PCC Sub-clause 1(r), 29.2, 31.1 and 31.2 as read only mode.

b) For STD e-PW2b, PCC (not editable) section has been included with PCC Sub-clause 1(r), 31.1 and 31.2 as read only mode.

iv. In PCC “View” section, different Sub-clauses has been included as read only mode for STD e-PW2a(For GOB Fund only) and e-PW2b as follows:

a) For STD e-PW2a(For GOB Fund only), PCC “View” section has been included with PCC Sub-clause 1(r), 1(s), 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28(f), 29.2, 31.1, 31.2, 38.1 and 40(b) as read only mode.

d) For STD e-PW2b, PCC “View” section has been included with PCC Sub-clause 1(r), 1(s), 1 (t), 1(y), 3(j), 5.1, 10.1, 11.1, 12.1, 19.1, 28.1, 30.1, 30.2 37.1 and 39.2 as read only mode.

3.10 In the NOA tab, PE can see the Recommended Performance Security (%) given by TEC Chairperson (for Front Loading) for e-PW2a(For GOB Fund only).

3.11 During NOA acceptance for e-PW2a(For GOB Fund only) and e-PW2b, Tenderer shall accept the Notification of Award (NOA) with mentioning their Bank Information and Witness Information.

Contract Signing

3.12 In Contract Sign tab, PE shall enter the Witness Information for e-PW2a(For GOB Fund only) and e-PW2b and also will be able to change the Project Manager and Tenderer’s Witness Information.

3.13 For e-PW2a(For GOB Fund only) and e-PW2b, PE can generate a “Draft Contract” which is automatically created by the system.

e-Contract Management System (e-CMS)

3.14 e-Contract Management System (e-CMS) has been enhanced in e-GP System for the STD e-PW2a (For GOB Fund only) and e-PW2b where the new functionality has been added as follows:

i. After signing the contract in e-GP, the system will automictically create CMS Dashboard for each tender.

ii. Tender/Proposal Details and Contract Details (GCC and PCC) have been shown in the CMS Dashboard.

iii. 9 (Nine) tabs such as Commencement of Works, Work Program, Sub-Delegation, Workflow Creation, Measurement of Works, Payment, Progress Report, Contract Amendment and Contract Termination has been shown in the CMS Dashboard.

3.15 In Commencement of Works Tab,

i. The system will display Tentative Contract Start Date and Tentative Contract End Date from APP.

ii. The system will display Contract Start Date, Contract End Date and Contract Duration from Tender/Proposal Notice.

iii. The system will display Contract Signing Date and Contract Value.

iv. The system will display Site Handover Date and Commencement Date from the PCC Sub-clause 5.1 (Possession of the Site), Contract Start Date from PCC Sub-clause 10.1 (Start Date), Contract Completion Date from PCC Sub-clause 11.1 (Intended Completion Date), which are entered earlier by PE during Tender Document Preparation and NOA issuance.

v. PE shall select work category from dropdown list, PE can modify the Site Handover Date, Commencement Date, Contract Start Date and Intended Completion Date, and can upload documents if needed.

vi. Contractors can view the date history (Site Handover Date, Commencement Date, Contract Start Date and Intended Completion Date) and download the documents.

3.16 In Work Program Tab, 3 (three) tabs such as Insurance, Sectional Completion and Activities has been shown where:

i. In Insurance Tab, Contractor can upload the insurance documents and PE can download it.

ii. In the Sectional Completion tab, PM can update “Duration from the Commencement Date (In Days)” and “Sectional Duration (In Days)” and based on this “Revised Sectional Commencement Date” and “Revised Sectional Completion Date” will be automatically updated by the system. Also, PM can view the revision of each sectional in detail.

iii. In the Sectional Completion tab, Contractor can view the sectional with update details.

iv. In the Activities tab, Contractor can edit “Duration from the Commencement Date (In Days)” and “Activity Duration (In Days)” and based on this “Revised Activity Start Date” and “Revised Activity End Date” will be automatically updated by the system. Contractor shall send each Activity sequentially or simultaneously to PM for approval. Also, PM can view the revision of each activity in detail.

v. In the Activities tab, PM shall approve or return the Activity with remarks. PM also can view the details history of the Activities. The Physical Progress report will be updated after approving each Activity.

3.17 In Sub-Delegation Tab, PM can delegate the contract implementation task sectional wise to sectional user. There are three sub-tabs (Task Assign, Item Assign and View) under this tab as follows:

i. Task Assign: PM will add user for each section. The system will show all users of a particular office and will allow PM to select a designated user. One user can be assigned to multiple sections. It’s not permissible to assign multiple users in one section. PM will also be able to assign himself in one or more sectional.

ii. Item Assign: PM will map BoQ items to a particular user for a particular section. After assigning specific quantity in a section, those quantities will be locked for that section.

iii. View: PM will be able to view detailed information of Sub-Delegation for all sectionals.

iv. If there is no more than one section, then the whole contract will be treated in a single section.

3.18 In Workflow Creation Tab,

i. PE will create section wise workflow for Measurement of Works, Invoice and Physical Progress.

ii. Sectional user will be the workflow initiator and PM will be the approver.

iii. For single section, workflow initiator and approver will be PM.

3.19 In Measurement of Works tab,

i. The system will display the sectional information.

ii. PM/Sectional User shall select the sectional from the dropdown list then system will display all Financial Form and PM/Sectional User shall get “Prepare” link for each Financial Form.

iii. By clicking the Prepare link, PM/Sectional User shall prepare Measurement Book (MB) as per e-GP Template.

iv. PM/Sectional User can save MB as draft and finalize it after QC of BOQ Item.

v. After finalizing the MB, Initiator (PM/Sectional User) will forward it to approver (PM) through workflow.

vi. The Approver (PM) of Measurement of Works workflow will get the MB in the “e-CMS” Tab under the “Pending Task” of “Workflow” menu where the Approver (PM) of Measurement of Works workflow will approve or return the MB from the “Pending Task” of “Workflow” menu.

vii. The contractor can view the details of the history of each Financial Form.

3.20 In Payment Tab,

i. After approving the MB, Tenderer will generate sectional wise invoice and send it to PM for approval.

ii. PM/Sectional User will check the invoice and send it to Approver through Invoice workflow. PM/ Sectional User can return it to Tenderer then Tenderer will have to generate new invoice.

iii. The Approver of Invoice workflow will get the invoice in the “e-CMS” Tab under the “Pending Task” of “Workflow” menu where the Approver of Invoice workflow will approve or return the invoice.

3.21 In Payment Tab, PE shall process the invoice as follows:

i. PE can view all the approved invoice details and download the invoice related documents.

ii. PE shall prepare the bill by merging one or more invoices and upload the documents, if required.

iii. PE can process the bill through:
a) PE Office

b) Regional Accounts Office

c) Controller General of Accounts (CGA)

d) PE and Controller General of Accounts Office [Payment Sharing]

iv. If PE selects PE and Controller General of Accounts Office [Payment Sharing], then PE has to mention the amount payable percentage for PE Office and Controller General of Accounts Office separately.

v. PE shall create one Workflow to process the bill through:

a) PE Office

b) Regional Account Office

c) Controller General of Accounts (CGA)

vi. If PE processes the bill through PE and Controller General of Accounts Office [Payment Sharing] then PE has to create separate workflow for PE Office and Controller General of Accounts Office. In these workflows, the Procurement Role of Initiator and Approver can’t be same.

vii. Initiator has to add Payment Details such as bill status (interim/final), advance adjustment, penalty, bonus, retention money (where applicable), price adjustment, other adjustment, fund adjustment, VAT, AIT, etc. during processing of the invoice bill through workflow.

viii. The Workflow Reviewer will review the Invoice bill. Only the Reviewer of Regional Account Office can edit the invoice bill.

ix. Approving Authority of responsible office can view the file details, download the documents, and approve or return the invoice with comments.

x. For CGA Office, once the bill is approved through workflow then PE will get the option to send the bill to iBAS++.

xi. DDO will login into iBAS++ system and send the bill to Accounts Officer in iBAS++ System then Accounts Officer will process the bill and issue the cheque through iBAS++ System. The bill status will be updated time to time in e-GP System during processing it by iBAS++.

3.22 In Payment Tab, Contractor can view the invoice details and invoice status.

3.23 In Progress Report Tab, 2 (two) tabs Physical Progress and Financial Progress has been shown where:

i. In the Physical Progress tab, 3 (three) tabs such as Create Interim Physical Progress, View Interim Physical Progress and Overall Physical Progress has been shown.

a) Create Interim Physical Progress: Contractor has to select the activity name and mention physical progress percentage then submit it to PM for approval and PM has to approve or return the activity with comments.

b) View Interim Physical Progress: PE, PM and Contractor can view all history of Interim Physical Progress in a table.

c) Overall Physical Progress: PE, PM and Contractor can view all history of Interim Physical Progress in a Gantt chart.

ii. In the Financial Progress tab, PE, PM and Contractor can view all history of Financial Progress such as Invoice details, Gross Amount, Net Amount, etc. in a Pie Chart.

3.24 In Contract Amendment Tab, 3 (three) tabs such as Time Extension, Variation Order and Other Amendment have been shown where:

i. In Time Extension tab, Contractor can edit the Commencement Date, Site Handover Date, Contract Start Date and Intendent Completion Date, can upload the documents and send to PE for approval.

ii. In Time Extension tab, PE can edit the Commencement Date, Site Handover Date, Contract Start Date and Intendent Completion Date and create the workflow to approve the changes where:

a) The workflow Initiator has to process the extension request to workflow reviewer or approver.

b) If applicable, Reviewer has to review the extension request and forward it to approver or return to Initiator.

c) Approver has to approve or reject the extension request.

d) After processing the time extension request by workflow approver, contractor and PE can view the history.

iii. In Variation Order tab, PE can edit the quantity and add new item in Financial Form, can upload the document and create the workflow where:

a) The workflow Initiator has to process the variation order to workflow reviewer or approver.

b) If applicable, Reviewer has to review the variation order and forward it to approver or return to Initiator.

c) Approver has to approve or reject the variation order.

d) After approving the variation order by approver, contractor has to accept it.

iv. In Other Amendment tab, PE and Contractor can create Other Amendment with mentioning details and uploading the documents where:

a) Contractor has to send it to PE for approval.

b) PE has to create the Workflow to approve the amendment.

c) The workflow Initiator has to process the amendment to reviewer or approver.

d) Reviewer has to review the amendment and forward it to approver or return to Initiator.

e) Approver has to approve or reject the amendment.

f) After approving the amendment by approver, contractor and PE can view the history.

3.25 In Contract Termination Tab,

i. PE and Contractor both of them can initiate Contract Termination Process with mentioning the contract termination date, reason for contract termination, payment settlement amount (In BDT), etc. and can upload the documents.

ii. PE has to create workflow for contract termination.

iii. The workflow Initiator has to process the termination to reviewer or approver.

iv. Reviewer has to review the termination and forward it to approver or return to Initiator.

v. Approver has to approve or reject the termination.

vi. After approving the termination by approver, PE, PM and Contractor can view the contract termination history and contract termination detail.

4. e-CMS Module for STD e-PW2a, e-PW2b, e-PW3, e-PW3A and e-PW3-D

4.1 To add Tenderer’s bank account information during NOA acceptance, a dropdown list for selection of beneficiary has been added. After selecting the beneficiary, respective bank name, branch name and account details will be displayed.

4.2 In the edit profile of Tenderer, a new field has been added to store Tenderer’s bank account according to Bangladesh bank guideline. There will be no special character in the account title and only alphanumeric, space and dot (.) is allowed.

4.3 During NOA issuance for STD e-PW2a, e-PW2b, e-PW3, e-PW3A and e-PW3-D, the amount and percentage of Advance Payment will be shown where applicable.

4.4 During NOA issuance for the STD except e-PW2a, e-PW2b, e-PW3, e-PW3A and e-PW3-D, PE shall enter the percentage of Advance Amount.

4.5 During bill payment, adjustment of advance amount has been added in the bill amount.

4.6 For refunding retention money, contractor can generate zero bill invoice. During bill payment by account officer for the zero-bill invoice, retention money amount will be automatically added into the invoice amount.

5. Tenderer Database

5.1 QR Code has been added into the Work Completion Certificate and Payment Certificate.

6. Tender Validity Extension

6.1 Whenever Tenderer accepts or rejects the extension request of tender validity then the system will send notification to PE, Tenderer and respective users via e-mail, e-GP message box and SMS.

7. Others

7.1 In e-GP Home Page, two New Tab (Ongoing and All) have been included under the “Debarred Tenderer” menu where the currently debarred tenderer will be shown under Ongoing Tab and all debarred tenderers will be shown under All Tab.

7.2 For incomplete Online Payment (tender document fee, new user registration fee and renewal fee) using AChallan, Tenderer will be able to complete his incomplete payment by verifying the challan no.

7.3 While creating a JV user, TIN No. will be mandatory in the personal detail information.

7.4 The Internet Browser of Mozilla Firefox 113.0 has been made compatible to access e-GP System.

The following features are included in this release (Latest Version No. 21.1.0):

1. Contractor Performance Appraisal/Rating Module

1.1 Contractor Performance Appraisal/Rating Module has been developed in e-GP System where Contractors will be graded, and the grades will be determined based on the Contractor Performance using the following dimensions:

i. Availability of resources

ii. Quality

iii. Responsiveness

iv. Accountability

v. Integrity

vi. Organization

vii. Collaboration

1.2 The above-mentioned dimensions will be measured through five-level Likert scale using the following parameters:

i. Strongly Disagree

ii. Disagree

iii. Neutral

iv. Agree

v. Strongly Agree

1.3 PE shall prepare the Contractor Performance Appraisal/Rating while approving the work completion certificate in Tenderer Database.

1.4 The Workflow Initiator (Payment Workflow in e-CMS Module) shall prepare the Contractor Performance Appraisal/Rating while sending the final bill for approval through Payment Workflow in e-CMS Module.

2. Tenderer Registration

2.1 During registration approval, Content Admin will get a link named 'Business Profile Verification' in the ''Tenderer/Consultant Documents'' tab for international tenderer (whose country of business is not BANGLADESH). This link will redirect users to an internationally recognized website.

3. Annual Procurement Plan

3.1 In the respective dropdown list, Project Name will be shown alphabetically for all users in e-GP System.

3.2 To search for an APP, the list of Project Name will be displayed based on the selection of Financial Year and Budget Type in the searching criteria. Wherein,

i. PE will get the project list which is related only to that PE office.

ii. HOPE will get the project list with department-wise.

4. Tender Preparation and Submission by using Tenderer Database

4.1 During tender preparation for e-PW(2a) and e-PW3 STD’s,

i. Tenderer has to map completed and ongoing work experience from Tenderer Database.

ii. Tenderer can map Individual and JVCA work experience.

iii. If the participating Tenderer is a JVCA then the Tenderer can map all partner’s work experience.

iv. After mapping, the Tenderer can view and remove the work experience and download the work experience certificate before final submission.

v. After final submission, the Tenderer can view the mapped work experience and download the work experience certificate.

5. Tender Evaluation by using Tenderer Database

5.1 During tender evaluation while using e-PW(2a) and e-PW3 STD’s,

i. If any tender is eligible for Past Performance Evaluation and Rating Matrix, then TEC chairperson shall evaluate all mapped ongoing and completed work experiences. Without evaluating all mapped experiences, TEC chairperson can’t save Past Performance Evaluation Matrix and hence Price Comparison Report.

ii. The mapped work experiences which are sent to PE for approval, but PE has not been approved yet then based on the verification by TEC Chairperson the status of that work experience in Tenderer Database will be “Verified by TEC Chairperson” instead of “Not Certified”.

iii. TEC can verify the mapped work experiences which authorized PE has not been registered in e-GP System and based on the verification by TEC Chairperson the status of that work experience in Tender Database will be “Verified by TEC Chairperson”.

5.2 The Approving Authority (AA) for DoFP can view the disqualification reason and uploaded document of Post Qualification.

5.3 While completing the Post Qualification, the TEC Chairperson can upload and download the post qualification documents.

6. Tender Validity Extension

6.1 Tender Validity Extension Information such as “Date of Tender / Proposal Validity” and “Last Date of Tender / Proposal Security Validity” will be displayed,

i. Into the Tender Notice.

ii. In the view of Tender/Proposal Document from Tenderer Dashboard.

iii. In the view of “Validity and Security Extension” under Evaluation Tab from PE and TEC Dashboard.

7. Notification of Award and Contract Signing

7.1 In the “Approval of Contract Signing Information” sub-menu in PE dashboard, three new tabs “Pending”, “Processed” and “All” have been added for the Expire Contract List wherein,

i. If the contract expires by the system or sends contract approval request to HOPE those Tender will be shown on Pending Tab.

ii. If HOPE processes contract approval requests then those Tender will be shown on the Processed Tab.

iii. All the expired contracts will be shown on the All Tab.

7.2 A new searching criterion “Status” has been added in the advance search panel where PE can search contract status wise (Pending, Processed and All) from Expired Contract List.

8. JVCA Formation

8.1 Tenderer will form JVCA in e-GP System for the manual tender which has been awarded to a JVCA. This JVCA will be used only for adding Work Experience and Payment Certificate in Tenderer Database.

9. Tenderer Database

9.1 National ID Integration has been incorporated into the Tenderer Database so that Employee’s National ID Verification will be mandatory to:

i. Add new employe in Tenderer Database.

ii. Update the employee in Tenderer Database.

9.2 TOC/POC, TEC/PEC and Authorized User (AU) can add following information in the Tenderer Database:

i. Tenderer’s Contract Information

ii. Experience Certificate

iii. Payment Certificate

iv. Litigation Details

9.3 The “Completion Status” has been added in the ongoing and completed work experience certificate. For ongoing experience, it will be “Ongoing” and for completed experience it will be “Completed”.

9.4 The “Bill Status” has been added in the interim and final payment certificate. For interim bill, it will be “Interim” and for final bill it will be “Final”.

10. e-Audit Module

10.1 User transfer system and view of transfer history has been developed in Audit Module for the following users,

i. CAG Admin, it can be transferred only by e-GP Admin.

ii. DG Admin, it can be transferred by CAG Admin.

iii. Audit User, it can be transferred by DG Admin and CAG Admin.

10.2 A new tab “Audit Consent” has been added in the Mapped Tender Dashboard where Audit User of an Audit Team can give tender wise audit consent for each mapped tender.

10.3 A new tab “Complaint Mgmt” has been added in the Mapped Tender Dashboard where:

i. The complaints that have already been sent to DG CPTU will be shown in detail.

ii. When DG CPTU sends the decision to PE regarding the complaint then a new link “Notification from CPTU” will be enable for Audit User wherein Audit User can view the decision of DG CPTU.

iii. The Audit User can view Tenderer, PE, HOPE, Secretary and Review Panel Comments and all uploaded documents regarding the complaint.

10.4 The head of the Audit Team can finalize the audit report and upload documents during audit operation.

10.5 In PE Dashboard, a new menu "Audit" has been included wherein,

i. PE can view audit teams and mapped tender list under those audit teams.

ii. PE can also view audit status of those tenders.

10.6 User manual of CAG Admin, DG Admin and Audit User has been added in the user dashboard.

11. Others

11.1 An option has been added for TEC Members, PE and Auditors (In e-Audit Module) to check the Tenderers debarment status from CPTU Website.

11.2 Branch Maker, Branch Checker, Tenderer and PE will be able to view the release history of Performance Security.

11.3 National ID verification has been applied for Review Panel Users in Complaint Management.

The following features are included in this release (Latest Version No. 20.1.0):

International Competitive Bidding (ICB) of Development Partner: Procurement Nature of Works

1. In accordance with Development Partner, the International Competitive Bidding (ICB) for the Procurement Nature of Works has been incorporated in e-GP System where the new functionality has been added as follows:

Tender Notice and Document Preparation

i. PE shall use e-DPW(ICB) as the Standard Tender Document (STD) for International Competitive Bidding (ICB) for Procurement Nature of Works.

ii. PE shall upload the documents in the respective sections as follows:

a) Section 1 as Instructions to Tenderer (ITT)

b) Section 2 as Tender Data Sheet (TDS)

c) Section 3 as General Conditions of Contract (GCC) and

d) Section 4 as Particular Conditions of Contract (PCC).

iii. Provisional Sum will be optional for PE but if PE fills up this, then it will be mandatory for Tenderer to fill in, and PE shall add this to Grand Summery. In this Form, currency will be selected by PE.

iv. For Domestic Preference selection (yes/no):

e) If PE selects “Yes” then 7.5% Domestic Preference will be automatically selected, which cannot be changed.

f) If PE selects “No”, information of CCEA approval must be given for GoB Fund, but it is not required for Development Partner’s Fund.
Tender Preparation and Submission

v. For Procurement Type ICB and Procurement Nature Works, all the financial forms excluding the Provisional Sum (where applicable), currency will be selected by the Tenderer.

vi. In the Provisional Sum, Tenderer must accept the currency which is given by PE during Tender Notice and Document preparation.

Tender Opening

vii. For both Procurement Type of NCT, Comparative and Individual Grand Summery will be shown BDT amount in each Financial Form wise.

viii. For both ICB (Procurement Type) Goods and Works tender, Comparative and Individual Grand Summery will be shown currency wise instead of BDT amount in each Financial Form wise.

ix. In the Tender Opening Report 2 (TOR2) for both ICB Goods and Works tender, Tenderer’s serial no. will be generated randomly not as Tenderer’s Quoted Amount.
Tender Evaluation

x. For both ICB (Procurement Type) Goods and Works tender, the currency conversion rate will be entered by the TEC Chairperson in Tender Evaluation stage instead of TOC Chairperson in Tender Opening stage. All TEC members can view the currency rate.

xi. For both ICB (Procurement Type) Goods and Works tender, Tenderer can see the currency conversion rate after entering it by TEC Chairperson.

xii. For ICB (Procurement Type) Works Tender, Provisional Sum is not added in the Price Comparison Report (PCR), Domestic Preference and Price Evaluation in TER3.

xiii. For both ICB (Procurement Type) Goods and Works tender, TEC Chairperson won’t be able to change the currency conversion rate after generating the evaluated amount.

xiv. For both ICB (Procurement Type) Goods and Works tender, after generating the evaluated amount by TEC Chairperson, the total value in BDT will be generated in the individual and comparative report of Tender Opening.

Notification of Award (NOA)

xv. For ICB (Procurement Type) Works Tender, Provisional Sum is added in the TOR2, Bidder Quoted Amount in TER3, Amount of NOA, Contract Price and Performance Security Calculation.

Contract Signing

2. If the Contract Signing Date has been elapsed, PE can enter original contract signing information after taking approval from HOPE as follows:

i. In the PE Dashboard, PE will go “Approval of Contract Signing Information” sub-menu under “Other Activities” menu where PE will find the tender list that Contract Signing Date is expired.

ii. Then, PE can request to HOPE for the approval of entering original contract signing information for the specific tender from the tender list. System will not allow current date as contract signing date if contract sign date is over.

iii. In the HOPE Dashboard, HOPE will go “Approval of Contract Signing Information” sub-menu under “Other Activities” menu where he will find the list of tenders sent by PE for approval of original contract signing information.

iv. If HOPE approves the request, then PE can enter contract signing information for the tender that contract signing date is expired.

3. If Performance Security has been released for any tender then,

i. PE will not be able to enter contract signing information for that tender.

ii. PE will not be able to send the contract validity extension request to HOPE for that tender.

iii. HOPE will not be able to approve or reject the contract validity extension request for that tender.
JVCA Formation

4. When the Tenderer forms JVCA then they have to map tender in that JVCA account.

5. If any JVCA account (Old JVCA) didn't map the Tender, then they will not be able to purchase Tender Document for that JVCA account.

6. While mapping tenders in a JVCA account, the system will show the tenders based on the STD which are allowed for JVCA.

Tender/Proposal Document Price

7. Based on the Package Estimated Cost for Procurement Type of NCT, Tender/Proposal Document Price (In BDT) will be added automatically in the tender notice as follows:

i. Tender/Proposal Document Price (In BDT) will be 1000 up to Estimated Cost 50,00,000 (fifty lac).

ii. Tender/Proposal Document Price (In BDT) will be 2000 for Estimated Cost above 50,00,000 (fifty lac) and up to 2,00,00,000 (two crore).

iii. Tender/Proposal Document Price (In BDT) will be 4000 for Estimated Cost above 2,00,00,000 (two crore).
Contract Approval

8. To avoid the mistake during contract approval and reject through Contract Approval Workflow,

i. In Workflow Approver Dashboard, the concept of approve and reject in e-GP System will be shown as follows:

a) Approve: If you select "Approve" from dropdown then evaluation report will be approved by approving authority as per DoFP and respective PE can issue NOA.

b) Reject: If you select "Reject" from dropdown and select "Yes" for re-tender then evaluation report will be rejected by approving authority as per DoFP and respective PE can proceed for re-tendering.

ii. A confirmation message will be shown while Approver submits the decision as the contract is approved, rejected or returned.
Tenderer Database

9. To perform the activities of Tenderer Database on PE Dashboard, “Tenderer Database” has been added in the main menu instead of “Other Activities” menu.

10. During add contract information, “Revised Contract Value” will be shown as “(N/A)” by default instead of “0.000”.

11. During add payment information,

i. A new dropdown menu “Payment Status (Interim and Final)” has been added instead of selection “Is Final Bill” option.

ii. Gross Amount will be sum of Net Amount, VAT, AIT, Retention Money (In BDT), Amount of Bonus for Early Completion (In BDT), Amount of Liquidated Damage for Delayed Completion (In BDT), Hire Charge of Equipment (In BDT) and Total Deduction (In BDT).

12. After sending the Work Experience and Payment Certificate to PE for approval, PE will get a notification in:

i. e-GP mailbox

ii. registered mail

iii. message in registered mobile number

13. After Approved or Returned or Rejected the Work Experience and Payment Certificate by PE, Tenderer will get a notification in:

i. e-GP mailbox

ii. registered mail

iii. message in registered mobile number

14. The advance search results of eExperience in e-GP Home Page, by default all Ongoing and Completed Work's will be shown under “All” Tab of eExperience (Ongoing and Completed Work's Status) search results.

15. If Company Legal Status has been changed from Private to Public Limited and vice versa, then the User of Public Limited Company (current company) can be able to add the Private Company (previous company) information into the Tenderer Database as follows:

i. Employees Information

ii. Equipment Information

iii. Awards/Certificates/Affiliations Information

iv. Work Experience Information

v. Payment Information

vi. Litigation Information and

vii. Debarment Information

User Management

16. To create and edit PE Office in e-GP System, e-GP Admin and Organization Admin will select Thana/ Upazila from the dropdown list. During login, PE will also be able to update the Thana/ Upazila of that PE Office if it is not yet.

17. To add and edit personal details for every user in the system, User’s Full Name will be automatically updated after successful National ID verification.

NOA

18. An OTP will be sent to email and verified Mobile number while tenderer trying to Decline NOA, and it must be verified by the tenderer to successfully decline the NOA.
 

The following features are included in this release (Version No. 19.1.0 Dated 14 December 2022):

e-Audit Module

1. The e-Audit Module has been incorporated in e-GP System where the new functionality has been added as follows:
User Management

i. In e-GP Admin Dashboard, a new sub-menu “Comptroller and Auditor General (C&AG)” has been added under the “Manage User” menu to give an access the Comptroller and Auditor General dashboard in e-GP System. e-GP Admin also creates CAG Admin for C&AG Office.

ii. CAG Admin will create DG Offices and map all ministries to each DG Offices which will be shown as Auditee Department during tender mapping to Audit Team for auditing. One ministry can be mapped with multiple DG Office. If required, CAG Admin will be able to remove any mapped ministry.

iii. CAG Admin will create DG Admin for each DG Offices. Also, CAG Admin can create Audit Office against any DG Office and create Audit User against any Audit Office.

iv. e-GP Admin and CAG Admin will create designations of all users in Audit Module, but DG Admin will be able to create it for the users in his own office.

v. DG Admin will create Audit Office under own DG Office and create Audit User under own Audit Office.

Audit Team Creation

vi. DG admin will create an audit team for own DG Office with mentioning team name and role of team members (head/supervisor/member) of audit team. DG Admin can upload the document if required.

vii. Audit team must contain at least one member. One member of the team must be Head of the Audit Team.

viii. CAG Admin can create an audit team for any DG Office with mentioning team name and role of team members (head/supervisor/member) of audit team. CAG Admin can upload the document if required.

Tender Mapping

ix. CAG Admin or DG Admin will map tender to audit team from the Auditee Department which has been mapped earlier by CAG Admin.

x. CAG Admin or DG Admin will be able to map only those tenders which have completed the contract signing.

xi. An SMS/email will be sent to all the responsible PE of mapped tenders to inform them about auditing, once it is finalized. Before finalizing, CAG Admin or DG Admin can remove any audit team members.

Perform Audit Operation

xii. Members of the audit team will be able to start auditing between the audit duration.

xiii. CAG Admin or DG Admin can be able to extend the audit duration.

xiv. In the Audit User dashboard,

a. The Audit User can view the Audit Teams where this user has been involved and mapped tenders list.

b. In the mapped tender list, Audit User will access Tender Dashboard and CMS Dashboard separately for any tender of that list. Once the contract is executed through e-CMS Module and final bill has been given, then Audit User will be able to view CMS information of that tender under CMS dashboard.

xv. In the Tender Dashboard, Audit users can view the information for the procurement of Goods and Works as follows:

a. Annual Procurement Plan (APP)

b. Official Cost Estimate (OCE)

c. Tender Document

d. Tender Notice (IFT)

e. Tender Opening Report

f. Tender Opening Committee (TOC)

g. Tender Security

h. Tender Evaluation Committee (TEC)

i. Technical Sub-Committee

j. Report of Technical Sub-Committee

k. Tender Evaluation Report

l. Documents related to contract approval

m. Notification of Award (NOA)

n. Performance Security

o. Contract Signing documents

xvi. In CMS Dashboard, Audit users can view the information for the procurement of Works as follows:

a. Performance Security

b. Insurance to be taken out by the contractor

c. Advance Payment

d. Amendment to the contract

e. Variation order/Extra-work order

f. Work completion certificate

g. Extension of intended completion date

h. Progress Report

i. Test reports

j. Measurement Book (MB)

k. Payment certificates

l. Running bills

m. Retention money

n. Final bill

o. Liquidated Damage (LD)

National ID Integration

2. National ID Integration has been incorporated in e-GP System where the new functionality has been added as follows:

i. The existing users in e-GP System who have not yet verified National ID, they can verify National ID after logging in e-GP or while updating their profile in e-GP.

ii. Users cannot update their profile in e-GP System without verifying their National ID in e-GP System. Users will get maximum 3 (three) attempts to verify their National ID in e-GP System.

iii. National ID verification is mandatory for registration of National Tenderer, creation of all types of users and transfer of any users in e-GP System.

iv. While transferring any user in e-GP System, responsible Admin (e-GP Admin, Organization Admin, PE Admin, Bank Admin and Branch Admin) in e-GP shall verify corresponding user’s National ID in e-GP System.

v. Once National ID is verified, the user cannot change National ID related information (Name, Bangla Name, Gender, National ID Number, etc.) in their e-GP profile.

Mobile No. Verification

3. Mobile number verification has been incorporated in e-GP System where the new functionality has been added as follows:

i. After logging in e-GP or while updating the profile in e-GP, users can verify the mobile number by sending an OTP to that mobile number.

ii. Then the system shows a 5 (five) minutes timer and user must enter the OTP within that stipulated time.

iii. Without verifying mobile no., users can’t change their mobile no. in e-GP System but corresponding Admin (e-GP Admin, Organization Admin, PE Admin, Bank Admin and Branch Admin) can do it.

Complaint Management Module

4. The Complaint Management Module has been enhanced in e-GP System where the new functionality has been added as follows:
Complaint Management Process

i. After submitting the complaint by Tenderer, PE shall process it within 5 (five) working days otherwise Tenderer can escalate it to HOPE.

ii. If HOPE is a TEC member of that tender, then HOPE shall forward it to Secretary within 3 (three) working days otherwise Tenderer can escalate it to Secretary.

iii. If HOPE isn't a TEC member of that tender, then HOPE shall process it within 5 (five) working days otherwise Tenderer can escalate it to Secretary.

iv. The Secretary shall process the complaint within 5 (five) working days otherwise Tenderer can send it to DG CPTU.

v. The Tenderer will pay Complaint Registration Fees and submit Complaint Security Fees through e-GP registered bank to send the complaint to DG CPTU.

vi. DG CPTU will create the review panel and assign the complaint to the review panel.

vii. If the complaint is sent to review panel before issuing NOA, then PE won’t be able to issue NOA. Based on the decision of the review panel, PE will issue NOA for this tender.

viii. If the complaint is sent to review panel after issuing NOA and before signing the Contract, then PE won’t be able to sign the contract. Based on the decision of the review panel, PE will sign the contract for this tender.

ix. The review panel will process the complaint through e-GP System then DG CPTU will be able to release or compensate the Complaint Security.

x. If the Review Panel didn't process the complaint, then DG CPTU will not be able to release or compensate the Complaint Security.

Payment of Complaint Registration Fees and Complaint Security Fees

xi. In Branch Maker Dashboard, the amount of Complaint Registration Fee and Complaint Security has been automatically incorporated based on the contract value as follows:

a. If the contract value is less than TK 1,00,00,000 (one crore) then the Complaint Registration Fee will be TK 10,000 (ten thousand) and Complaint Security will be TK 50,000 (fifty thousand).

b. If the contract value is greater than TK 1,00,00,000 (one crore) and less than TK 5,00,00,000 (five crore) then the Complaint Registration Fee will be TK 15,000 (fifteen thousand) and Complaint Security will be TK 1,00,000 (one lakh).

c. If the contract value is greater than TK 5,00,00,000 and less than TK 10,00,00,000 (ten crore) then the Complaint Registration Fee will be TK 20,000 (twenty thousand) and Complaint Security will be TK 2,00,000 (two lakh).

d. If the contract value is greater than TK 10,00,00,000 (ten crore) then the Complaint Registration Fee will be TK 25,000 (twenty-five thousand) and Complaint Security will be TK 5,00,000 (five lakh).

xii. Branch Maker can upload documents while receiving Complaint Registration Fee and Complaint Security Fees.

Complaint Management Reports

xiii. In PE Dashboard, a new sub-menu “Complaint Management Report” has been added under the “Reports” menu to view the complaint management details.

xiv. In HOPE, Secretary and DG CPTU Dashboard, a new sub-menu “Reports” has been added under the “Complaint Management Report” menu to view the complaint management details.

xv. PE, HOPE, Secretary and DG CPTU can search complaints using different types of searching criteria such as Ministry/Division/Organization, PE Office, Project Name and so on.

Other Enhancement

5. While transferring Government Users, Bank Users and Development Partner, responsible Admin (e-GP Admin, Organization Admin, PE Admin, Bank Admin and Branch Admin) in e-GP will enter Last Working Date and Transfer Date of corresponding users.

6. While the Tenderers withdraw or modify their bid in e-GP, an OTP will be sent to the e-GP registered email and verified mobile number of Registered Tenderer. After verifying the OTP, Tenderer will be able to withdraw or modify their bid.

7. A new tab “Insurance” has been added under Work Program of CMS Dashboard where:

i. Tenderers can upload their insurance documents.

ii. PE and PM can download the insurance documents.
 

The following features are included in this release (Version No. 18.1.0 Dated September 2022):

e-GP Home Page

1. To search eExperience from e-GP Home Page, four type of searching criteria such as “eTender”, “eCMS”, “Manual” and “All” has been added in the Tender Type of eExperience Advance Search. Based on the above-mentioned searching criteria, eExperience searching result will be shown under “eTender”, “eCMS”, “Manual” and “All” tabs respectively.

Tender Validity Extension

2. If PE request to Tenderer via Tender Validity Extension Workflow to extend Tender Validity and Tenderer accept the request but did not extend the Tender Security within timeline (current validity date) then system will consider that extension request is rejected.

NOA Module

3. Tenderer will add one or more Bank Account Details in their e-GP profile which will be stored in the system and shown automatically during NOA acceptance. To accept the NOA, Tenderer will select one Beneficiary Name as well as Bank Account Details.

4. During NOA acceptance, Tenderer will select one Beneficiary Name from the dropdown list.

New BRAC Bank Payment gateway Integrated with e-GP System

5. New BRAC Bank Payment gateway has been integrated with e-GP System. Now Tenderer can pay the Tender Document Fee, New User Registration Fee and Renewal Fee.

CMS Module

6. e-Contract Management System has been enhanced in e-GP System where the new functionality has been added as follows:

i. During PE Office Creation, if the PE Office have any DDO Office and Code in iBAS++ then e-GP Organization Admin will insert DDO Code in e-GP System and then iBAS++ DDO Office Name will be fetched automatically from iBAS++ to e-GP System. e-GP PE Office will be mapped automatically with iBAS++ DDO Office.

ii. Two new tabs such as Sub-Delegation and Create Workflow has been added in CMS dashboard of Tender.

iii. By using Sub-Delegation tab, PM will be able to delegate sectional wise contract implementation task to sectional user. There are three sub-tabs under this tab as follows:

a) Task Assign: PM will select sectional user for each section. System will show all users of a particular office and will allow PM to select a designated user. One user can be assigned to multiple section. It’s not permissible to assign multiple users in 1 (one) section. PM will also be able to assign himself in one or more sectional.

b) Item Assign: PM will assign BOQ items to a particular user for a particular section. After assigning specific quantity in a section, those quantities will be locked for that section.

c) View: In this sub tab PM will be able to view detail Sub-Delegation information for all sectionals.

iv. If there is no more than one section, then whole contract will be treated in a single section.

v. By using Create Workflow tab, PE will create section wise workflow for Measurement of Works, Invoice and Physical Progress. Sectional user will be the workflow initiator and PM will be the approver. For single section, workflow initiator and approver will be PM.

vi. PM/Sectional User will prepare Measurement Book (MB) as per e-GP Template under Measurement of Works tab.

vii. PM/Sectional user will be able to save MB as draft and finalize it after checking the quality of received BOQ Item.

viii. After finalizing the MB, PM/Sectional User will process measurement of works workflow and forward file to workflow approver or next level of workflow user.

ix. From Workflow Pending Task menu in Workflow (Measurement of Work) Approver Dashboard, Approver (PM) will approve/return sectional wise measurement of work.

x. After approval of Measurement of Works through workflow, Tenderer will go to the Payment tab of CMS dashboard and Tenderer will generate sectional wise invoice and send it to PM for approval.

xi. PM/Sectional User will go to Payment tab and receive the section wise invoice. PM/Sectional User will check the invoice and return to Tenderer if any issue found. Otherwise, PM/Sectional User will process the generated invoice through Invoice workflow. In case of return invoice, Tenderer will have to generate new invoice.

xii. From Workflow Pending Task menu in Workflow (Invoice) Approver Dashboard, Approver (PM) of invoice workflow either approve or return the invoice sectional wise.

xiii. In Payment tab, PE has to process the Invoice.

a) PE can view all the approved section wise Invoice details and download the invoice related uploaded document.

b) PE will be able to prepare bill by merging one or more invoice sectional wise.

c) PE has to create the Payment Workflow for PE Office, Regional Account Office & Controller General of Accounts (CGA) Office and process the file through workflow.

d) For CGA Office, once the bill is approved through workflow then PE will get the option to send the bill to iBAS++.

e) DDO will login into iBAS++ system and send the bill to Accounts Officer in iBAS++ System then Accounts Officer will process the bill and issue the cheque through iBAS++ System. Bill status will be updated time to time during processing it by iBAS++.

f) PE has to add Payment Details during processing of the invoice bill through workflow.

g) The Workflow Reviewer will review the Invoice bill and add VAT and AIT.

h) Approving Authority of responsible office can view the file details, download the documents, and approve or return the invoice with comments.

i) After bill generation, PE will select the payment process from drop down list. If the payment process is PE and Controller General of Accounts Office [Payment Sharing] then the Amount payable Percentage by PE Office has to mention.

xiv. In Create Interim Physical Progress tab, Tenderer has to select the activity name and mention physical progress percentage then sent it to PM for approval through workflow.

xv. PM/Sectional User will check the physical progress sectional wise and return to Tenderer if any issue found. Otherwise, PM/Sectional User will process the Physical Progress through Physical Progress Workflow.

xvi. From pending task menu of Workflow (Physical Progress) Approver Dashboard, Approver (PM) of Physical Progress workflow will either approve or return the invoice to sectional user.

xvii. In View Interim Physical Progress tab, PE, PM and Tenderer can view all history of Interim Physical Progress in a table.

xviii. In Overall Physical Progress tab, PE, PM and Tenderer can view all history of Interim Physical Progress in a Pie Chart.
 

The following features are included in this release (Version No. 17.1.0 Dated June 2022):

1. One confirmation alert has been imposed in workflow module. Now in any workflow approver's end in case of taking any decision (Approve / Reject / Re-evaluation) one confirmation need to submit to avoid wrong decision.

2. One confirmation and alert has been imposed before accepting / rejecting tender validity extension request by Tenderer.

3. One alert message has been imposed for Tender Validity Extension during login of PE User.

4. Schedule email & SMS for Final Reminder of Tender Validity Extension will be sent to PE & HOPE 12 days (instead of 10 days) before of Tender Validity Expiry Date.

5. Notification has been added for every Tender on PE User Dashboard 20 days before expiry of Tender Validity Date.

The following features are included in this release (Version No.18.1.0; Dated May 2022): 

1. If Tenderer accept tender validity extension request but does not extend the tender security validity in e-GP System , in the meantime tender validity expires then e-GP System will be automatically rejected by system.

2. e-Contract Management System has been enhanced in e-GP System where the new functionality has been added as follows:

i. During PE Office Creation, if the PE Office exists any DDO then Organization Admin will verify iBAS++ Office Code and PE Office Name will be fetched automatically from iBAS++.

ii. Two new tabs such as Sub-Delegation and Create Workflow has been added in CMS dashboard of Tender.

iii. By using Sub-Delegation tab, PM will be able to delegate sectional wise contract implementation task to sectional user. There are three sub-tabs under this tab as follows:

a) Task Assign: PM will select sectional user for each section. System will show all users of a particular office and will allow PM to select a designated user. One user can be assigned to multiple section. It’s not permissible to assign multiple users in 1 (one) section. PM will also be able to assign himself in one or more sectional.

b) Item Assign: PM will assign financial items to a particular user for a particular section. After assigning specific quantity in a section, those quantities will be locked for that section.

c) View: In this sub tab PM will be able to view detail Sub-Delegation information for all sectionals.

iv. By using Create Workflow tab, PE will create sectional wise task delegation workflow for Measurement of Works, Invoice and Physical Progress. Sectional user will be the workflow initiator and PM will be the approver. PE will only be able to create workflow after assignment of sectional user for a specific sectional.

v. Sectional User will prepare sectional wise Measurement of Works report from Measurement of Works tab. Sectional User will be able to prepare report for the assigned financial item only.

vi. Sectional user will be able to save report as draft. Sectional User will finalize the measurement of works report after checking the quality.

vii. After finalizing the measurement of works report, sectional user will process measurement of works workflow and forward file to workflow approver or next level of workflow user.

viii. From Workflow Pending Task menu in Workflow (Measurement of Work) Approver Dashboard, Approver (PM) will approve/return sectional wise measurement of work.

ix. After approval of Measurement of Works through workflow, Tenderer will go to the Payment tab of CMS dashboard and Tenderer will generate sectional wise invoice and send the invoice to PM for approval.

x. Sectional user will go to Payment tab and receive the invoice sectional wise. Sectional user will check the invoice and return to Tenderer if any issue found. Otherwise, sectional user will process the generated invoice through Invoice workflow. In case of invoice return, Tenderer will have to generate new invoice.

xi. From Workflow Pending Task menu in Workflow (Invoice) Approver Dashboard, Approver (PM) of invoice workflow either approve or return the invoice sectional wise.

xii. In Payment tab, PE has to process the Invoice.

a) PE can view all the approved Invoice details sectional wise and download the uploaded document.

b) PE will be able to prepare bill by merging one or more invoice sectional wise.

c) After bill generation, PE will select the payment process from drop down list. If the payment process is PE and Controller General of Accounts Office [Payment Sharing] then the Amount payable Percentage by PE Office has to mention.

d) PE has to create the Payment Workflow for PE Office, Regional Account Office & Controller General of Accounts (CGA) Office and process the file through workflow.

e) PE has to add Payment Details during processing of the invoice bill through workflow.

f) The Workflow Reviewer will review the Invoice bill and add VAT and AIT.

g) Approving Authority of responsible office can view the file details, download the documents, and approve or return the invoice with comments.

h) For CGA Office, payment will be processed by iBAS++ after it is getting approved through workflow.

xiii. In Create Interim Physical Progress tab, Contractor has to select the activity name and mention physical progress percentage then set it to PM for approval.

xiv. Sectional user will check the physical progress sectional wise and return to Tenderer if any issue found. Otherwise, sectional user will process the Physical Progress through Physical Progress Workflow.

xv. From pending task menu of Workflow (Physical Progress) Approver Dashboard, Approver (PM) of Physical Progress workflow will either approve or return the invoice to sectional user.

xvi. In View Interim Physical Progress tab, PE, PM and Contractor can view all history of Interim Physical Progress in a table.

xvii. In Overall Physical Progress tab, PE, PM and Contractor can view all history of Interim Physical Progress in a Pie Chart.

The following features are included in this release (Version No.17.0.1; Dated 22 April 2022): 

1. International Tendering/Bidding (ICT/ICB) has been incorporated in e-GP System where the new functionality has been added as follows:

i. While creating Tender Notice, Document Fees will automatically be selected 100 USD and PE will insert the equivalent BDT amount.

ii. PE will use e-PG4 [OTM (ICT)] for International Competitive Tendering (ICT) and e-DPG (Development Partner) for International Competitive Bidding (ICB) as the Standard Tender Document.

iii. Joint Ventures (JV) will be allowed for e-DPG (Development Partner) document, not for e-PG4 [OTM(ICT)] document.

iv. PE will select “Yes/No” for Domestic Preference Applicable option. If PE selects “Yes” for Domestic Preference Applicable option, automatically 15% Domestic Preference will be selected, which cannot be changed. If PE selects “No”, system will instruct to obtain the required CCEA approval.

v. For STD e-DPG (Development Partner), PE will upload documents in Instructions to Bidder (ITB), Bid Data Sheet (BDS), General Conditions of Contract (GCC) and Particular Conditions of Contract (PCC). But for STD e-PG4 [OTM(ICT)], these will be included by the system where PE will fill Tender Data Sheet (TDS) and Particular Conditions of Contract (PCC).

vi. In Tender and Contract Forms under Documents tab, PE will enter the items under “Schedule of Requirement: List of Goods and Delivery Schedule” form and data will automatically be incorporated into its three child financial forms, namely:

a) Price and Delivery Schedule for Goods [Manufactured in Bangladesh]

b) Price and Delivery Schedule for Goods [Goods to be Imported]

c) Price and Delivery Schedule for Goods [Goods already Imported]

vii. In Tender and Contract Forms under Documents tab, PE will enter related service under “Schedule of Requirement: List of Related Services and Completion” form and data will automatically be incorporated into its child financial form, namely:

a) Price and Completion Schedule - Related Services

viii. If PE copies/cancels/deletes “Schedule of Requirement: List of Goods and Delivery Schedule / Schedule of Requirement: List of Related Services and Completion”, their respective child forms will also be copied/cancelled/deleted.

ix. PE will not be able to insert any data or copy/cancel/delete any of the Financial forms directly.

x. PE will enter “CIP or CIF Place of Destination” in the “Schedule of Requirements: List of Goods and Delivery Schedule” form.

xi. In Unconditional Discount Form, Tenderer can insert only BDT percentage and PE will not be able to either copy/cancel/delete this form.

xii. Branch Maker can select the USD or BDT for Tender Document Fee and Tender Security. The amount of BDT or USD mentioned in the Tender Notice will be displayed along with the selection.

xiii. During the processing of Tender Security Payment, Branch Maker will be able to view the Endorsed Bank information.

xiv. A new declaration checkbox has been added in Branch Checker dashboard when processing Tender Security payment. Without giving the declaration of endorsement the system will restrict Branch Checker to submit Tender Security.

xv. Tenderer must have to add currency to fill up any financial forms. In currency list, Tenderer will find total eleven currencies including BDT but he will be able to add maximum three foreign currencies from there.

xvi. Tenderer will be able to quote in each financial form using the currency that has been added, where all foreign currencies will be converted into BDT during Tender Opening Process.

xvii. If Tenderer delete any of the added currency then all the filled data in the financial form and discount form will be automatically deleted by the system.

xviii. Tenderer can quote all item in one financial form where other financial form will be empty. That means Tenderer can quote partial or full quantity of any item in one or multiple financial form but the sum of total quantity of that item in three financial form will be equal to the total quantity of that item.

xix. If Tenderer already filled the Discount form and after that he fill/edit/delete the data in any financial form then the data of Discount form will be deleted automatically by the system.

xx. If Sum of Quantities Tenderer entered in all three Price and Delivery Schedule for Goods Forms is not Equal to Total Quantity of that Item then system will restrict tenderer to do final submission and display alert message.

xxi. In Tender Opening Process, Chairperson of Tender Opening Committee will insert the currency rate before decryption of Technical and Financial Forms. During evaluation, different currencies used by the Tenderer will be converted into BDT based on this currency rate.

xxii. Tender Opening Committee can’t be able to proceed opening process until the currency rate is set by Opening Committee Chairperson.

xxiii. In Tender Opening Report 2, Tenderer quoted amount in multiple currency will be shown separately in currency-wise.

xxiv. After opening report is sent to PE, Tenderer will see the currency rate configured by the Opening Committee Chairperson.

xxv. Once the Price Comparison Report has been saved, then TEC Chairperson will be added Domestic Preference & Economic Factors. The amount of Domestic preference & Other Economic Factor will be zero or any positive value but not negative value.

xxvi. Before saving the Price Comparison Report, even if there are multiple Tenderers with the same lowest quoted amount, save option will appear for Price Comparison Report instead of Evaluation Factors.

xxvii. Ranks of Tenderers will be updated automatically after configuration of Domestic preference & Economic Factors based on the sum of Quoted Amount, Domestic Preference and Economic Factors.

xxviii. In the extremely unlikely event of multiple Tenderers having the same lowest Evaluated Price even after adding Domestic Preference and Economic Factors to Quoted Amount, the option to add Economic Factors will appear.

xxix. Economic Factors will only appear for Tenderers with lowest Evaluated Price and the Tenderer with highest Evaluation Factors will be selected as the winner.
xxx. No two Tenderers can be given the same points in Evaluation Factors.

xxxi. In case the winner Tenderer with highest Evaluation Factors gets disqualified during Post-Qualification or the winner Tenderer declines NOA, then immediate lowest Tenderer will be automatically selected as the winner and Evaluation will proceed to Post-Qualification.

xxxii. In case all the Tenderers with Evaluation Factors gets disqualified one-by-one during Post-Qualification or all of them declines NOA, the Evaluation will proceed with the Tenderer(s) with immediate lowest Evaluated Price (Summation of Quoted Amount, Domestic Preference and Economic Factors) and in case there are multiple Tenderers with the same lowest evaluated price, option to add Evaluation Factors for these Tenderers will appear.

xxxiii. Once Post-Qualification has been initiated, Domestic Preference & Economic Factors cannot be added or modified even if winner Tenderer is disqualified in Post-Qualification or declines NOA.

xxxiv. In case winner Tenderer gets disqualified during Post-Qualification or declines NOA, previous round's Domestic Preference & Economic Factors data will be used for calculation.

xxxv. In case of Re-evaluation, Domestic Preference & Economic Factors data will need to be configured again.

xxxvi. In case of Re-evaluation, previous evaluation's Tenderers who have declined NOA will not be available in Price Comparison Report, Domestic Preference and Economic Factors list.

xxxvii. In Tender Evaluation Report 3 (TER3), Domestic Preference/Other Factors section has been added where system will show the Quoted Amount, Domestic Preference Amount, Economic Factor/Other Factor Amount and Domestic Preference/Other Factor calculation process.

xxxviii. While adding Performance Security, if the winning Tenderer quoted in multiple currencies,

a) PE will see the quoted amount in all currencies that the Tenderer used.

b) When PE will enter Performance Security percentage, same percentage will be applicable for all the used currencies and Performance Security amount will be calculated thus.

xxxix. During Performance Security payment in Branch Checker Dashboard, all currencies will be automatically verified/cancelled if one is verified/cancelled.

2. After login by Tenderer, system will show a pop-up message about Registration, Renewal and Tender Document Fee payment through AChallan. Proper guidance has been given in that message to understand the payment process through AChallan.

The following features are included in this release (Version No.16.2.0; Dated 07 February 2022): 

1. e-CMS Module has been applied as mandatory in e-GP System for STD e-PW3, e-PW3A and e-PW3D. To make sure use of e-CMS Module, PCC has been automated as follows:

i. In Tender Document Preparation stage, the interface to insert data and data structure under PCC (to fill in) section has been changed.

ii. In Amendment/Corrigendum stage of Tender Document, the interface to insert data and data structure under PCC (to fill in) section has been changed.

iii. In Notification of Award stage, the interface to insert data and data structure under PCC (to fill in) and PCC (already fill in) section has been changed.

a 2. Tenderer Database (TDB) has been enhanced where the new functionality has been added as follows:

i. e-GP Admin will configure Work Category and Award/Certification/Affiliation.

ii. In PE Dashboard, three sub-menu such as “Add Payment Certificate”, “Add Litigation” and “Process Litigation” has been added under “Issue Certificate” sub-menu in Other Activities menu where PE will be able to add and process Work Experience, Payment Certificate and Litigation for both e-GP and Manual contract.

iii. To add Work Experience,

a) Two tabs such as Contract Info. and Experience Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Work Experience Information under Experience Info. tab.

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

c) After adding the Contract Information, Tenderer can add work experience and upload document by giving required information for ongoing and completed work and send it to PE for approval. Tenderer will not be able to edit experience information after sending for approval. Also, PE can add Experience Information and Tenderer Rating in same process. System shows list of experience information which has been added.

d) PE and Tenderer can be able to issue work experience certificate several times for ongoing works. Once the work completion status is completed, no more work experience can be issued for that contract and work experience certificate will be shown by the system as completed.

e) Advance Search has been added under Contract Info. and Experience Info. Tab in the Add Work Experience page where PE and Tenderer can search Contract Information and Experience Information using the Advance Search feature.

iv. To Process Work Experience,

a) PE will process work experience and add Tenderer Rating. Advance Search has been added in Process Work Experience page where PE can search pending and processed work experience using the Advance Search feature.

v. To add Payment Certificate,

a) Two tabs such as Contract Info. and Payment Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Payment Information under Payment Info. tab.

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

c) After adding the Contract Information, Tenderer can add payment information and upload related document by giving required information for ongoing and completed work and send it to PE for approval. Tenderer will not be able to edit payment information after sending for approval. Also, PE can add payment in same process then it will approve automatically. System shows list of payment information which has been added.

d) PE and Tenderer can add several payments for a contract. PE and Tenderer can mention final bill in a Payment Certificate. If a Payment Certificate is marked as final, no more payment certificate can be issued for that contract and payment certificate will be shown by the system.

e) Advance Search has been added under Contract Info. and Payment Info. Tab in the Add Payment Certificate page where PE and Tenderer can search Contract Information and Payment Information using the Advance Search feature.

vi. To Process Payment Certificate,

a) PE will process payment certificate. Advance Search has been added in Process Payment Certificate page where PE can search pending and processed work experience using the Advance Search feature.

vii. eExperience (Ongoing and Completed Work's Status) Report on the e-GP Home Page where any stakeholder can find out ongoing and completed work experience for any Contractor or Supplier or Consultant based on search criteria.

viii. To add Litigation,

a) Two tabs such as Contract Info. and Litigation Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Litigation Information under Litigation Info. tab.

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

c) After adding the Contract Information, Tenderer can add litigation and upload document by giving required information and send it to PE for approval. Tenderer will not be able to edit litigation information after sending for approval. Also, PE can add litigation in same process then it will approve automatically. PE and Tenderer can add several litigations for a contract. System shows list of litigation information which has been added.

d) Advance Search has been added under Contract Info. and Litigation Info. Tab in the Add Litigation page where PE and Tenderer can search Contract Information and Litigation Information using the Advance Search feature.

ix. To Process Litigation,

a) PE will process litigation. Advance Search has been added in Process Litigation page where PE can search pending and processed work experience using the Advance Search feature.

3. During Tender Preparation for STD e-PW3, multiple forms (Fill again option) has been integrated into the system to manage huge number of completed and ongoing works where Tenderer can insert up to 500 completed or ongoing works in a single form and after storing 500 works, Tenderer will be able to enter another 500 works in another form and so on. The forms that have been integrated to insert completed and ongoing works are:

i. Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A),

ii. List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B),

iii. Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A) for JVCA,

iv. List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B) for JVCA.

4. During Tender Evaluation for STD e-PW3,

i. If Tenderer save their completed and ongoing works in multiple forms, TEC Chairperson will separately evaluate each form.

ii. Points of Past Performance Evaluation and Rating Matrix will be calculated by evaluating all forms of completed and ongoing works.

The following features are included in this release (Version No. 16.1.0 December 2021):

1. Direct Procurement Method (DPM) has been integrated into the system where the new functionality has been added as follows: 

i. In Package Creation, a new textbox field “Justification” and document uploading option have been added under Add Package Details where:

     a) The textbox for justification is mandatory if Procurement Method is selected as Direct Procurement.

     b) Document uploading is optional, PE/AU can upload the document (i.e., CCEA approval), if required.

ii. In Package Approval, HOPE can view the justification details (justification text and uploaded document) during APP Package approval.

iii. In Tender Naotice and Document Preparation, the functionalities have been added during Tenderer selection for Direct Procurement as follows:

    a) There is a dropdown for Upazilla selection.

    b) Tenderer can be searched using email or Unique Identification Number.

    c) Checkbox has been replaced by Radio button for selecting a Tenderer.

iv. In DPM Negotiation Form during Tender Evaluation,

   a) TEC Chairperson can be able to add new item in Price Schedule Form.

   b) TEC Chairperson can be able to remove any existing item in Price Schedule Form.

   c) TEC Chairperson can be able to change Item Quantity, Point of Delivery, Delivery Period, Country of Origin and Unit Rate.

v. After negotiation starts, TEC Chairperson can be able to edit negotiation end date at any time.

vi. Negotiation status will depend on Tenderer action. If Tenderer accept the negotiation, then it automatically will be successful and if reject then it will be failed.
 

2. Tenderer’s Audit Module has been enhanced for accessing all the pages for Tenderers those e-mail is verified but registration fee is not paid.

3. During new user registration, Company Unique Identification Number and Women Owned Enterprise have been incorporated into the system as follows:

    i. System automatically will be generated Company Unique Identification Number and it will be added into Tenderer/Company Profile. Tenderer can view the Company Unique Identification Number from view profile and edit profile of company details.

   ii. A new field “Women Owned Enterprise” has been added into Tenderer/Company Profile which will be applicable only when the Company Legal Status is Private Limited or Proprietorship or Partnership.

4. A dropdown item has been added to select “Thana/Upazila” under:

   i. Registered and Corporate address of New User Registration

  ii. Registered and Corporate address of editing company profile

  iii. Personal Details of JVCA Formation.

5. Users Mobile Number has been created as mandatory in the system as follows:

    i. For creating new user, User's Mobile No. will not be empty or invalid.

   ii. During login for existing/old users, if Mobile No. is empty or invalid then e-GP System will suggest to enter valid Mobile No. but user can bypass it to proceed further.

6. e-GP System will suggest it’s user to enter a valid National ID number, if there is none or invalid. But National ID number is not mandatory.
 

The following features are included in this release (Version No. 15.2.0 November 2021):

1. Automated Challan has been integrated in e-GP System through API. So that, Tenderer will be able to pay Registration Fee, Renewal Fee and Tender Document Fee directly in Treasury Single Account of Bangladesh Bank through Automated Challan.

2. In procuring entity user's payment module, an option has been added to release tender security for multiple users at a time. This option will be enabled for the following situations:

i. Contract Signing has been done

ii. Tender has been Rejected / Re-Tendered by Approving Authority

iii. Tender has been cancelled

3. Tender Validity Extension process has been simplified. So that, Branch Maker automatically will get the option to extend the validation of tender security.

4. Tender Security Payment Module has been automated as per PPR & PPA by following conditions:

i. During live stage of tender, document upload will be available until the Last Date & Time of Tender Security Payment.

ii. After opening stage of tender, document upload will be available for extended Tender Security until expiration of immediate Tender Validity Date.

5. TEC Chairperson have to write down the reason of technical responsiveness and non-responsiveness. Reason is mandatory for technical non-responsiveness but not for technical responsiveness. TEC members can view the reason in Evaluation Tab. TEC members and Initiator, Reviewer and Approver of Contract Approval Workflow also can view the reason in TER2.

6. Double alert message will be shown when PE user tries to forfeit Tender Security and compensate Performance Security.

This release includes the following enhancement 15.1.0 (September 2021):

1. In Home Page, the text under “Debarred Tenderers” menu will be "This Debarment List has been Generated Considering Only e-GP Tender" instead of "Debarment List".

2. The Mechanism of displaying Tender Status on Home Page and Other Pages has been optimized so that updated Tender Status will be showed in Home Page and Other Pages.

3. When e-GP Admin/Organization Admin / PE Admin creates a user or admin from the Admin Users or Government Users menu respectively,
i. There will be no provision to enter the password. System will randomly generate the password and it will be automatically sent to the created admin and users through registered email.
ii. In first time login into the system, the password will need to be changed and after changing the password, registered email will be automatically verified as password has been copied by registered email address.

4. e-GP Admin will be able to transfer Organization Admin from “View Organization Admins” under Manage User menu in his Dashboard.

5. e-GP Admin will be able to transfer Bank Admin from “View Scheduled Bank Admins” under Manage User menu in his Dashboard.

6. During Government User Transfer, Admin User can change the Designation of that Government User.

7. In the View Government User list of e-GP Admin, Organization Admin and PE Admin Dashboard, a new column 'PE Office' has been added. Admin users can search their Government Users using the PE Office Name.

8. Tenderer/Consultant(s), whose registration has not yet been approved, will get a new link called “Basic Account Information”, using this link they will be able to change Registration Type, Nationality and Country of Business –
i. Tenderer/Consultant(s) with registration type "Tenderer/Consultant" or "Individual Consultant" will be able to update Registration Type except “Media” or “Govt. Undertaking”, Nationality and Country of Business.
ii. Tenderer/Consultant(s) with registration type “Media” or “Govt Undertaking” will only be able to change any Registration Type.
iii. Tenderer/Consultant(s) with registration type “Media” or “Govt Undertaking” will only be able to change Registration Type to either “Tenderer/Consultant” or “Individual Consultant.”
iv. If Registration Fee has been Paid, Tenderer/Consultant(s) will not be able to change Nationality and Country of Business but Registration Type can be changed.

9. Registered Tenderers whose Trade License, BIN, VAT Numbers and Gender information don’t exist in e-GP System will be able to insert this information.

10. If Tenderers Country of Business isn’t Bangladesh and Nationality isn’t Bangladeshi then Branch Maker will make payment for Registration and Renewal Fee in USD only.

11. In APP Module,
i. PE can generate consolidate report based on Financial Year and Project.
ii. For Package revision, system will be captured the reason of changes entered by PE.
iii. During Package creation, Procurement Method will be loaded in the respective dropdown list based on Budget Type and Procurement Nature.

12. Only PE user will get the edit link of TEC/TOC/TSC Committee Workflow if the Initiator of this Workflow is AU User.

13. In Tender Evaluation, Brief Tender Information (Tender/Proposal Details and Tender Notice) has been added in Price Comparison Report.

14. In Tenderer Database,
i. PE will be able to add Tenderer Rating during Add Work Experience Certificate.
ii. PE will be able to add work experience for manual and e-GP Tender without configured the Tenderer for Tenderer Database.

The following features are included in this release (Latest Version No. 11.0.0; Date: November 2020):

1. If Tenderer did not pay renewal fees for more than one year then system automatically calculate arrears of registration renewal fee and Tenderer will be paid the renewal fees in e-GP system.

2. Tenderer/Consultant Registration Expiry Date will be shown during Tenderer login if Tenderer’s registration validity period is expired.

3. Arrear years will be shown in Branch Maker Dashboard when Branch Maker will make the payment of Renewal Fees.

4. The Internet Browser of Mozilla Firefox 70.0, 71.0 & 77.0.1 and Google Chrome 78.0 & 79.0 has been made as compatible to access e-GP System.

5. Procuring Entity can be able to change the Official Cost Estimate through corrigendum.

6. After the lottery, Tender Evaluation Committee can see the information of winning tenderers such as Tenderer Registration Details, Company Details and Personal Details.

7. In case of LTM tender, if the winner is disqualified and the lottery happens three times simultaneously then “Send To HOPE” Button will be available in the system for re-tendering.

8. In OSTETM tender, Send to HOPE button will be available if all technically responsive tenderers is disqualified in Post Qualification and all winning tenderers is declined Notification of Award (NOA) by themselves/e-GP System.

9. For e-CMS enabled Tenders, PE can select only one PM user from different PE Offices under same organization during PCC configuration before issuing Notification of Award (NOA) and Contract Signing. In the Own PE Office, PE and PM will be available under the user list.

10. Organization Admin and PE Admin can be able to assign the PM role to any Government User and also can be able to remove the PM role from any Government User if the Government User is not assigned as PM in any of the Current Contract in e-GP System and not contained only PM role in e-GP System.

11. A new link “Information Security Policy” has been incorporated under Resources section of e-GP Home Page, which will open the pdf document of Information Security Policy and users can download the pdf document from there.

12. In Contract Signing Tab, PE will have to add Proposed Contract Start Date and Proposed Contract End Date.

13. Procuring Entity can send the request to HOPE for correction of Contract Approval Workflow, HOPE will give an option to re-create that Contract Approval Workflow if Workflow Approver has not taken any decision.

14. Tenderer’s Quoted Price Form will be automatically filled by the system when PE fills Official Cost Estimate and creates corrigendum on Official Cost Estimate.

15. Summary of Tender Information and Tender Notice Information has been added under File Details in Contract Termination Workflow for all of the Workflow Users.

16. Only PE or AU User can add and publish Package in an APP Module.

17. Now AU User can create Tender from a published APP Package.

18. Compensate Amount cannot be greater than Performance Security Amount, but if PE want to compensate less amount from actual performance security then system will no restriction.

19. For Piloting of National Tenderer Database,

a) For Tenderer dashboard, a new “Bidder Database” Tab has been recognized in the header portion and a Bidder Database dashboard has been created under this tab where Company details and 8 (eight) tabs has been shown such as Annual Construction Turnover, Employees, Equipment, Awards/Certificates/Affiliations, Work Experience, Payment, Litigation and Debarment where,

i. In Annual Construction Turnover Tab, System will automatically generate Annual Construction Turnover from the Payment Certificate. Tenderer can search their Annual Construction Turnover by Financial Year and an interval of Payment Date. Turnover will be shown financial year wise and currency wise.

ii. In Employees Tab, Tenderer will add their employees by giving required information and system will allow to edit or archive employees. Tenderer will be able to upload document and search current and archive employees by Employee Name and an interval of employees joining date.

iii. In Equipment Tab, Tenderer will add their equipment’s by giving required information and system will allow to edit or archive equipment’s. Tenderer will be able to upload document and search current and archive equipment’s by Equipment Name, Purchase/Lease Start Date, Ownership Type and Available Till Date.

iv. In Awards/Certificates/Affiliations Tab, Tenderer will add their achieved award/certificate/affiliation by giving required information. Tenderer will be able to upload document and search Awards/Certificates/Affiliations by Type, Name and an interval of Issue Date.

v. In Work Experience Tab, if the contract is completed using e-CMS then the Work Experience will be automatically added into the Tenderer Database but if the contract isn’t completed using e-CMS then the Contractor will add their ongoing and complete Work Experiences by giving required information, upload document and send it to PE for approval. Tenderer can search their complete and ongoing Work Experiences by Tender ID, Experience Certificate No., Procurement Nature and Procurement Method.

vi. In Payment Tab, payment information will be automatically added for e-CMS enabled tender when PM will approve the invoice in e-CMS Module. But for others Tender which isn’t enabled for e-CMS, Tenderer will add required payment information, upload documents and send it to PE for approval. In case of JVCA, Payment Certificate will be generated and payment will be added automatically in respective all partners based on JVCA partner’s share percentage once it will be approved by PE. Tenderer can add multiple currencies and system will handle multiple currencies to calculate Annual Construction Turnover and generate Payment Certificate. Tenderer can search their Payment Certificates by Tender ID, Payment Certificate No., Procurement Nature, Procurement Method and an interval of Payment Date.

vii. In Litigation Tab, Tenderer will add their litigation history by giving required information and upload documents. Tenderer can search their Litigations by Tender ID, Litigation Status and date interval of Litigation start and end.

viii. In Debarment Tab, Debarment information of specific Tenderer will be automatically incorporated from e-GP system debarment list. Where system will show name of the organization which imposed debarment, area of debarment, debar period and reason. Tenderer can search their debarment by date interval of debarment start and end.

ix. During Tender preparation, Tenderer can map his profile information like Annual Construction Turnover, Employees, Equipment, Awards/Certification/Affiliation, Work Experience, Payment, and Litigation. Tenderer can also undo a mapping from there once unmapped anything. All Ongoing Contracts will be automatically mapped by the System in Tender Participation Stage. Tenderer can view mapped information that has been mapped for a specific tender.

b) For PE Dashboard, a new “Other Activities” tab has been recognized in the header portion and “Issue Certificate” sub menu has been created under this tab where 3 (three) menu such as Add Work Experience, Process Work Experience and Process Payment Certificate has been showed to incorporate the work experience and payment certificate in Tenderer Database where:

i. In Add Work Experience, if the contract is completed using e-CMS then the Work Experience will be automatically added into the Tenderer Database but if the contract isn’t completed using e-CMS then the PE will be able to add ongoing and complete Work Experiences by giving required information, upload document. PE can search complete and ongoing Work Experiences by Tender ID, Experience Certificate No., Procurement Nature and Procurement Method.

ii. In Process Work Experience, Procuring Entity will be able to see previously processed Work Experiences in Processed Tab, each of the experience will be showed there in details and pending Work Experiences in Pending Tab, each pending work experience will be processed here. PE can search pending and processed Work Experience Certificates by Tender ID, Experience Certificate No., Procurement Nature, Procurement Method and Company Name.

iii. In Process Payment Certificate, Procuring Entity will be able to see previously processed Payment Certificates in Processed Tab, each of the Payment Certificate will be showed there in details and each of the pending Payment Certificates will be processed in Pending Tab. PE can search pending and processed Payment Certificates by Tender ID, Payment Certificate No., Procurement Nature, Procurement Method, Company Name and an interval of Payment Date.

c) For TEC Dashboard, TEC Chairperson will find a new “View Mapped Profile” option in “Eval. Reports” Tab under the “Evaluation” tab of Tender Dashboard for all Tenderer’s who will be participated in the Tender and TEC Member will find the same after finalizing the responsiveness by Chairperson. TEC Chairperson can view all mapped information from Tenderer Database such as Annual Construction Turnover, Employees, Equipment, Awards/Certificates/Affiliations, Work Experience, Payment, Litigation History and Debarment Information from the “View Mapped Profile”, download the documents which has been mapped by the Tenderers during Tender Participation and perform the activities for Mapped Offline Tenders as follows,

i. View all the Payment Certificates and Work Experiences.

ii. View update verification status of all the Payment Certificates and Work Experiences as verified or pending?

iii. View the log of the verification records such as PE Office Name and PE Name who creates the offline tender, TEC Committee Member’s information who have been done the verification, information of that offline Tender, Verification Date, etc.

iv. If the verification status of Offline Tender is pending then TEC Chairperson can contact the concerned PE and update the verification status as verified where system will record the verification logs.

v. For (+/-) 10% applicable Tender if the verification status of Offline Tender is pending then Past Performance Evaluation Rating Matrix is not count or not showing this experience.

vi. TEC Chairperson will upload the Work Experience Certificates and Payment Certificates where Procuring Entity is not registered in e-GP System.
 

The following features are included in this release (Latest Version No. 10.7.0; Date: 07 January 2019):

Annual Procurement Plan (APP):

1. Procuring Entity can select and identify each package in an APP as Manual(offline) or e-GP(Online).

2. For manual (Offline) packages of an APP, no date restriction is appeared. (back date could be selected as advertisement publication date).

3. Package (Manual/e-GP) type has included in Different reports or pages such as Consolidated Annual Procurement Plan, View, Report etc.

4. For manual packages of an APP, PE can't create tender in e-GP system.

5. Before creating tender PE can edit/ revise both (Manual/e-GP) type of packages in an APP.

6. Package type is added as a searching category in an APP dashboard. Where PE can search packages in an APP according to package type (Manual/e-GP).

Tender Creation:

7. If Procuring Entity created Grand Summary, created tender notice and document workflow and re-select the STD then grand summary must be prepared again.

8. Procuring Entity can edit or delete the document in General Specification, Particular Specification and Drawing section.

Others:

9. In create designation field, designation name up to hundred character will be allowed.

10. In PE office creation stage, maximum characters limit for PE Office Name is increased to 180 characters instead of 150 characters.

11. e-GP admin user will be shown all type of tender security payment (Tender Security, Performance Security and New Performance Security) and download all document which were uploaded by Bank User.

12. When Branch maker make performance security and new performance security then Validity Date must be greater than Issuance Date

13. Now a welcome message is showing for all users instead of loading all the messages. Number of messages is not showing on the dashboard.

The following issues are developed in this release (Latest Version No. 9.0.0; Date: 12 September 2018):

1. JVCA formation, user's has to mention the Business Share for each partners in a percentage.

2. Old past performance forms are not available.

3. "Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A)" optional forms for completed contract.

4. "List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B)" optional forms for ongoing works.

5. "Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A)" optional forms for completed contract for JVCA.

6. "List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B)" optional forms for ongoing works for JVCA.

7. JVCA users has to select the partners name in the newly added forms.

8. Tenderer's upload certificates are mandatory for the past performance forms for each row.

9. All date must be prior or equal to tender publish date in newly added PART -A forms.

10. All date must be prior or equal to current date in newly added PART - B forms.

11. On participation forms one of the JVCA partners will be by default selected.

12. These newly added all form's information will be only view by TEC CP when more than one bidder quoted the same price. TEC chairperson can select the completed Contract and on-going and current commitment(s) which is appropriate and which isn't.

13. Based on the TEC Chairperson Selection bidder ranking and point will be calculated of these three criteria: -

i) Total Number of works contract successfully completed within PE's organization during last 5 years
ii) Total Value of works contract successfully completed within PE's organization during last 5 years
iii) Total Value of on-going works and current commitment under all PE's organization during last 5 years-

User confirmation is required in past performance evaluation in TEC Chairperson's end.

14. Total score will be calculated automatically. Save the price comparison report and complete all other steps up to contract signing.

15. 3 digits after decimal point in price comparison report will displayed.
 

The following issues are developed in this release (Latest Version No. 8.1.0):

1. “Service Level” notification in procurement web-portal (www.eprocure.gov.bd) is added on HOME Page

2. Once the implementing agency verified the previous experience of a winning bidder that data is stored in e-GP system with adequate search option.

3. Negative values for salvage work is incorporated in e-GP System

4. Provision of re-evaluation of e-tender by the approving authority is added in the system

5. TEC chairperson/nominated member finds the comments given by the nominated TEC member after finalization of the Tender Evaluation Report.

6. A separate tab is added in e-GP System for reporting procurement performance indicators/ quarterly report (Under Report on HOME Page)

7. Provision is created for consolidated report on contract award publications in e-GP System

8. Provision is created to generate district-wise report of the member schedule banks

9. Performance Security can be released even if contract sign is not completed

10. PE user can be added by PE during TOC/POC or TEC/PEC Formation

11. During performance security, relevant document upload is mandatory by branch maker

12. PE Admin Transfer functionality is incorporated in e-GP System just like as government user functionality

The following issues are developed in this release (Version No. 8.0.0):

1. Tender validity extension module is re-coded in such way that the bidders get response time as specified by the procuring entity complying with the legal provision of the Rule. The provision also ensures that the bidders will receive request for extension of validity before ten (10) of expiring the tender validity.

2. Revision feature is provided for APP and from now PE can revise the approved APP

3. PE can work/edit on previous tender’s document (which was prepared for his earlier tender) for preparing the new tender document; this is also same for re-tendering case.

4. Provisional sums, fixed amount or supplied items from PE etc. with amount is incorporated in the system.

5. In the TER2 (Technical Responsiveness Report), Details information of Experience, Turnover and Liquid Asset can be separately inserted.

6. Performance Monitoring User can view PROMIS Indicator Report.

7. Project Director (PD) Users can view PROMIS Indicator Reports on Project basis.

8. Official estimate cost is shown in words under tender notices TAB

9. A new feature link is added in Homepage to inform implementing agencies and bidder about new release and additional feature.

10. At Tender Evaluation part, unit-wise comparison is incorporated to justify front loading & compare with market price.